Attachment 3 Site Visit Instructions.docx

Pre-Proposal Site Visit Instructions Security System Upgrade, Columbus, OH

1. Pre-Proposal Site Visit

1.1 A site visit will be offered at the place of performance identified in the PWS, during which vendors may obtain a better understanding of the work required. Vendors are strongly urged to attend this site visit to fully inform themselves about the location and conditions for the work to be performed.

· Project: Security System Upgrade

· Site visit date and time: Wednesday, 16 July 2025, at 0900 EST

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than seven (7) working day after the site visit. A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

· Questions due: Friday, 23 July 2024, at 1400 CST

1.3 Due to security concerns, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime and 2 per subs).

2. Visitor Access Requirements – Facility Access

A Visit Authorization Letter (VAL) is required for all individuals attending the pre-proposal site visit. Companies are required to provide a Visit Authorization Letter listing each employee attending the site visit. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and must contain the following information:

1. Company’s Name and Address

3. Date of Visit: 16 July 2025

4. Purpose of Visit: “Pre-Proposal Site Survey for Security System Upgrade”

5. Contract Solicitation Number: HC102825R0046

6. Full Name and Telephone Number of Hosting Facility’s POCs:

Bryan Branham, DISA Facilities Operations Specialist, (614) 692-0674, bryan.e.branham2.civ@mail.mil Stephen Hein, DISA Infrastructure Support Section Chief, (614) 692-5348, stephen.c.hein.civ@mail.mil

7. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance, last 4 numbers of SSN, and date granted):

8. Company’s Clearance Data, if any (clearance and safeguarding level, date granted & CAGE code)

9. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

Submit VAL via e-mail from the company to the Data Center Security Manager. Include project name on the Visit Request e-mail.

Emailed VAR’s must be encrypted (if originating from a DOD email) or in a password protected PDF/Word document. The password must be sent separately from the document.

3. Visitor Access Requirements – Base Access Individuals attending the pre-proposal site visit who have either a DoD issued CAC or DSCC DBIDS identification have base access. All other individuals attending the pre-proposal site visit must complete the following:

1. Request DSCC DIBIDS access via https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

2. Complete the DIBIDS Visitor Application

3. Send the following to the sponsor of the pre-proposal site visit: bryan.e.branham2.civ@mail.mil

· Enrollment CODE

· Full name

· Company

· Destination (DISA, Building 10, 11, 20, 23)

· Duration

· Purpose: Pre-Proposal Site Visit for the Security System Upgrade project

4. Once confirmation received from sponsor, make an appointment with PASS/ID at https://idco.dmdc.osd.mil/idco Please allow at least 1 hour to process base access at PASS/ID when selecting appointment time.

4. Proposed Site Visit Itinerary

0900 - Meet interested contractor representatives in the lobby of Data Center Columbus at:

Defense Supply Center Columbus 3990 East Broad Street (Building 23) Columbus, OH 43216 (Please allow adequate time to check in at the gate as DISA does NOT control base access. Arrangements can be made with the DISA POC for access, detailed above.)