attachment-3-bid-2617-23.xlsx

This is a quarterly usage report for Vehicle Glass Supply, Installation and Repair services under Contract 2617-23, submitted by the awarded vendor to the State of New Hampshire Department of Administrative Services, Bureau of Purchase and Property. The report documents fourth quarter usage across four sections: vehicle windshield replacements, windshield chip repairs, balance of product line items, and municipalities and non-profit usage spend. Each section tracks transactions by date, sales order number, agency name, item number, item price, quantity ordered, and total cost. The contract, which commenced July 1, 2023, provides comprehensive vehicle glass replacement and installation services for state-owned vehicles across all ten New Hampshire counties, with services required to be performed between 7:30 AM and 4:00 PM on state business days unless pre-approved otherwise. The original procurement estimated approximately 89 windshield replacements and 13 chip repairs across nine counties, plus 32 windshield replacements and 3 chip repairs for Coos County, though these quantities were estimates only and did not represent guaranteed or minimum orders.

The contract was awarded to Marbucco Corp., doing business as Granite State Glass, based on the lower bid of $34,350.00 compared to Glass America's bid of $42,110.00, representing cost savings of approximately $7,760.00. Pricing terms include windshield replacements at $65.00 per unit, windshield chip repairs at $75.00 per unit, and an average windshield cost of $310.00 per unit after discount calculations, reflecting a 38% discount on NAGS List price. The contract term is five years with an option for extension of up to two additional years under the same terms, conditions, and pricing structure upon mutual agreement, with bid prices remaining firm for one year and subject to adjustment on the anniversary date at the contract rate. The report includes a green procurement section requiring documentation of recycled materials, manufacturing waste recycling, packaging types, and materials avoided or recycled as applicable under the contract. No set-aside designations for disadvantaged enterprises were included in the original procurement, making the contract available to all qualified vendors.