attachment-3-bid-23-27-rev.pdf

This is an Order and Delivery Information attachment for RFB 23-27 Custom Signs, issued by the New Hampshire Department of Transportation (NHDOT) under the Department of Administrative Services, Division of Procurement and Support Services. The procurement covers three primary sign categories: Street and Directional Signs (9 inches tall, up to 25 characters, white legend on green or blue background with Type IV sheeting); E911 Addressing Signs (12 inches by 12 to 36 inches, aluminum construction, black on yellow); and Vertical E911 Numbered Address Signs (6 inches wide, variable height, white on red). All signs must comply with the Manual on Uniform Traffic Control Devices and use Highway Series C font. The contract is structured as a one-time purchase order with delivery required within 30 days of purchase order receipt. Vendors must submit mockups for fourteen sign-type configurations for NHDOT approval prior to manufacturing and provide detailed product cut sheets. The bid closing deadline was August 21, 2026 at 11:00 a.m. Eastern Time, with questions due by August 13, 2026, and State responses provided by August 17.

Delivery must occur Monday through Friday between 8:00 a.m. and 2:30 p.m., with vendors responsible for ensuring their shipper or delivery company calls 48 hours in advance of delivery to each location to coordinate unloading. Orders will be placed for each of nine NHDOT locations across six districts and four bureaus, with specific contact information and warehouse addresses provided for District 1 through District 6, the Turnpikes Bureau, Bridge Maintenance, Mechanical Services Bureau, and the Fuel Distribution Section. All bid prices must be FOB Destination with delivery included, quoted in US dollars with no separate fuel or special surcharges, and prices must remain firm for 180 days from the bid due date. All equipment requires a minimum one-year warranty covering parts, shipping, labor, travel, and expenses. Payment will be made via ACH transfer no earlier than 30 days after invoice receipt and full delivery and acceptance.