Attachment 20 Section F Deliverable Schedule.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Level II Armed Security Guards / DR-4827-NC Federal contract opportunity
- Solicitation number
- 70FBR426R00000001
- Issued by
- Federal Emergency Management Agency
About this file
This document is a Deliverable Schedule (Attachment 20, Section F) for a FEMA contract for Level II Armed Protective Security Officers in North Carolina during disaster response. The contract runs from December 5, 2025, to December 4, 2026, with an initial requirement for 25 vetted security guards who must be Department of Labor category 27102 Guard II personnel meeting local and state qualifications. Key deliverables include weekly work schedules, daily duty registers, personnel suitability documentation, background investigations, firearms qualifications, and various security and privacy training requirements.
The contract involves comprehensive security service provisions, including post-specific assignment records, personnel management, training compliance, and transition planning. Contractors must submit multiple documents such as DHS fitness forms, background investigation materials, non-disclosure agreements, and maintain current licenses and certifications. Specific requirements include providing an updated Project Plan within 30 days of contract award, maintaining a Business Continuity Plan, submitting weekly progress reports, and ensuring continuous staffing and security readiness throughout the contract period. The security services will be deployed across North Carolina in response to disaster declarations, with potential assignment to various county locations as needed.
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Text version
Section F - Deliverable(s) PWS
| Item # | Reference | |||||
| PWS or Clause | Deliverable Event | Occurance | Suspense Date | Time | Distribution | Template Provided |
| by FEMA | Applicability | FEMA | ||||
| Logging/Accountability | Start | |||||
| Date | 12/5/25 | End Date | 12/4/26 | |||
| 1 | PWS 2.2.1 | Level II Armed Protective Security Officers will be required to perform a variety of security-related duties, depending on the type of posts to which they are assigned. Each post will have a Level II Armed Protective Security Officers Post Assignment Record (Post Orders). Specific duties and responsibilities associated with each post will be described in the Post Orders. | Contract | |||
| Per Location/Post | TBD | TBD | COR | Attachment 01 - Blank Task Order | Contract | Primary & Alternate COR |
| 2 | PWS 2.10.1 | |||||
| PWS 2.10.2 | The Prime Contractor shall be responsible for scheduling all work and notifying Level II Armed Protective Security Officers of their work schedules in a manner consistent with effective Attachment 01 - Guard Task Order Form. |
When requested by the CO or COR, the Contractor shall furnish a copy of the most current schedule of times, and Level II Armed Protective Security Officers by name that will be on post to the Government and provide a weekly schedule. Weekly 12/5/25 8:00 AM Contracting Officer
| COR | No | Contract | Primary & Alternate COR | |||||||
| 3 | PWS 2.10.4 | The Prim Contractor and subcontractor's employees shall sign in when reporting for work, and shall sign out when leaving, on Attachment 10 - GSA Form 139, Level II Armed Protective Security Officers Duty Register. Guards working overnight will sign out at 2400 and sign in at 0001 for billing purposes at the change of the calendar day. A copy of the 139’s will be maintained by the contractor and submitted attached to the invoice. | Daily - See Seperate Schedule | Daily - See Seperate Schedule 139 | 8:00 AM | COR | DHS Form 139, Armed Protective Security Officers Duty Register | Contract | Primary & Alternate COR | |
| 4 | PWS 3.0 | The Contractor shall provide qualified and approved personnel to perform all requirements specified in this PWS. The contactor will be tasked with specific sites and location, hours required, and duty responsibilities. The sites, hours and locations could change on a daily basis at the direction of FEMA OCSO Security personnel through the Contracting Officer and COR. |
| Contractor will have the capability of providing 25 Level II Armed Protective Security Officers as employees at the time of signing of the Contract. | Initial Contract | 12/5/25 | 8:00 AM | COR | ||||||
| Attachment 01 - Blank Task Order | Contract | Primary & Alternate COR | ||||||||
| 5 | PWS 3.1.1 | Security Guard minimum Qualifications | Post Award Conference of Contract | |||||||
| & per occurrence of new employee | 12/6/25 | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 6 | PWS 3.1.2 | Records of Firearms Qualifications | Post Award Conference of Contract | |||||||
| & per occurrence of new employee | 12/6/25 | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 7 | PWS 3.1.2.1 | Use of Force Policy | Post Award Conference | 12/6/25 | TBD | COR | No | Contract | Primary & Alternate COR | |
| 8 | PWS 3.1.3 | Work experience requirement | Post Award Conference of Contract | |||||||
| & per occurrence of new employee | 12/6/25 | TBD | Contracting Officer |
COR No Contract Contracting Officer Primary & Alternate COR PWS 3.3 Suitability, Specifically PWS 3.3.1
All Level II Armed Protective Security Officers may begin working Post when the following documents (Suitability Package Documents) are received by the COR:
• Attachment 11 - Contractor DHS Fitness Form 11000-25
| • | Attachment 12 - Optional Form 306, Declaration for Federal Employment (OF306) | ||||
| • | Attachment 13 - Lautenberg | ||||
| • | Attachment 14 -DHS Form 11000-6, Sensitive but Unclassified Non-Disclosure Agreement Amendment Statement | ||||
| • | Attachment 15 - DHS Form 11000-9 | Per Level II Armed Protective Security Officer working the Contract | After Award of Contract | After Award of Contract | Contracting Officer |
| COR | Attachments 11 - 15 | Contract | Primary & Alternate COR | |||
| 9 | PWS 3.4.4 | Background Investigation process - Favorable | Contract | |||
| 1 x NTE 5 years | 12/7/25 | 8:00 AM | COR | See 3.4.4 | Contract | Primary & Alternate COR |
| 10 | PWS 3.4.4.5 | Background Investigation - 3.4.4.5. | For those contractor personnel who do not have an acceptable, prior, favorably adjudicated background investigation, or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this Contract by reference, along with a link to the Office of Personnel Management’s (OPM) Electronic Questionnaires for Investigation Processing (eQIP) system and instructions for submitting the necessary information: | Per Occurence | ||
| not have an acceptable, prior, favorably adjudicated background investigation, or who otherwise require reinvestigation | TBD | TBD | Contracting Officer |
| COR | See 3.4.4.5 | ||
| See 3.4.4.6 | Contract | Primary & Alternate COR | |
| 11 | PWS 3.4.4.3 | The Contractor shall notify the FEMA COR of all terminations/resignations within five calendar days of occurrence. The Contractor must account for all forms of Government-provided identification issued to contractor employees under a contract (i.e., the PIV cards or other similar badges) and must return such identification to FEMA as soon as any of the following occurs: |
o When no longer needed for performance.
o Upon completion of a contractor employee’s employment.
| o Upon Contract completion or termination. | Per Occurrence | TBD | TBD | COR | Turn in Card | Contract | Primary & Alternate COR | |||
| 12 | PWS 3.4.4.4 | If an identification card or building pass is not available to be returned, the Contractor shall submit a report to the FEMA COR, referencing the pass or card number, name of the individual to whom it was issued, and the last known location and disposition of the pass or card | Per Occurrence | TBD | TBD | COR | No | Contract | Primary & Alternate COR | |
| 13 | PWS 3.4.4.8 | If the supervisor or Contractor management becomes aware that an employee or subcontractor has been arrested at any time after the initial suitability was granted, the Contractor must notify the COR in writing within 12 hours of receiving that information. | Per Occurrence w/in 12 hours | N/A | N/A | COR | No | Contract | Primary & Alternate COR | |
| 14 | PWS 3.4.4.11 | The Contractor shall submit a minimum of 25 vetted Guard packets at the start of the Contract at no cost to the Government. | Contract | 12/6/25 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | |
| 15 | PWS 3.5 | The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all Contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e- mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement. | Per Occurrence | Per Occurrence | N/A | COR | No | Contract | Primary & Alternate COR | |
| 16 | PWS 3.6 | Project Manager | Contract | Contract | Contract | COR | No | Contract | Primary & Alternate COR | |
| 17 | PWS 4.1.1.4 | Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information Non – Disclosure Agreement (NDA), as a condition of access to such information. Other individuals not assigned to or contractually obligated to DHS or FEMA, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon publication of this directive and not applied retroactively. | Contract | |||||||
| Per Occurrencce/Employee | Each Employee | Each Employee | Contracting Officer |
| COR | See attachment 0014. | ||
| DHS Form 11000-6, Sensitive but Unclassified Non-Disclosure Agreement | Contract | Primary & Alternate COR | |
| 18 | PWS 4.1.2 | OPERATIONS SECURITY (OPSEC) an OPSEC Awareness Brief. Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec |
Send the certificate of completion to the FEMA COR
| (30 calendar days after awarded contract) | Contract | 1/4/26 | 8:00 AM | COR | https://securityawareness.usalearning.gov/opsec/index.htm | Contract | Primary & Alternate COR | ||||
| 19 | PWS 4.1.2 | Contractors and Subcontractors who are working on this Contract shall receive an OPSEC Awareness Brief. Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec | |||||||||
| (New Employee within ten (10) business days of joining the contract Contract & Task Order Awardt) | New Employee within ten (10) business days of joining the contract | TBD | 8:00 AM | COR | https://securityawareness.usalearning.gov/opsec/index.htm | Contract | Primary & Alternate COR | ||||
| 20 | PWS 4.1.3.1 | Unauthorized Disclosure of Classified or Unclassified Information training (New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.) | New Employee within ten (10) business days of joining the contract | TBD | 8:00 AM | COR | https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm | Contract | Primary & Alternate COR | ||
| 21 | PWS 4.1.3.2 | Unauthorized Disclosure of Classified or Unclassified Information training | |||||||||
| (30 calendar days after awarded contract) | Contract | 1/4/26 | 8:00 AM | COR | https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm | Contract | Primary & Alternate COR | ||||
| 22 | PWS 4.4.2 | ||||||||||
| The limitation on hours may be orally waived by the COR in emergencies that are beyond the control of the Contractor (i.e., weather conditions that prevent the next shift from getting to the facility, civil disturbances, natural disasters, emergencies, etc.). The Contractor shall provide the COR the written waiver request within 1 hour of identification of pending need. The COR will sign and return the wavier to the Contractor. | Per Occurrence | W/in 1 hour | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 24 | PWS 4.6 | Post Award Conference - Establish Date | Three (3) business days after the date of Contract | 12/8/25 | TBD | COR | No | Contract | Primary & Alternate COR | ||
| 25 | PWS 4.7 | The Contractor shall provide an updated Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 30 days after the Post Award Conference. | 30 days after the Post Award Conference | 1/4/26 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||
| 26 | PWS 4.8 | Business Continuity Plan - The Contractor shall update the Business Continuity Plan (BCP) to the Government. The BCP Plan shall be due 30 days after the date of the Contract. The BCP shall document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. | 30 days after the Post Award Conference | 1/4/26 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||
| 27 | PWS 4.9 | Progress Reports - Project Manager shall provide a weekly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period. | Weekly | 12/12/25 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||
| 28 | PWS 4.12.1.3 | 4.12.1.3. | The Contractor shall provide a transition plan within fourteen (14) working days after the Contract has been awarded. The transition plan shall include at a minimum all preliminary licensing and certifications required to initiate performance; process for transitioning predecessor employees; recruitment of new employees; and timeline showing procurement of requirement equipment and uniforms. | Contract | 12/19/25 | 8:00 AM | OMB | No | Contract | OMB |
Contracting Officer 29 PWS 4.12.2.1 Contractor shall provide a list with the total number of employees and their names performing on the Contract with any applicable suitability and certification expiration dates when requested by the CO in preparation for a new solicitation for follow-on services. Prior to Contract expiration, and after a follow-on contract is awarded, the Contractor shall exercise its best efforts and cooperation to affect an orderly and efficient transition to a successor contractor. Contract TBD TBD Contracting Officer
| COR | No | Contract | Primary & Alternate COR | |
| 30 | PWS 4.12.2.2 | After a Contract is awarded, the Contractor shall disclose necessary personnel records sufficient to allow the successor Contractor to conduct interviews for possible transition (if the Contractor is now awarded the successor Contract). These records shall be provided to the successor at least five (5) days prior to date of contract expiration. If any incumbent employees are selected by the successor and are agreeable to the change, the incumbent employees are selected by the successor and are agreeable to the change, the incumbent Contractor should cooperate to grant the employees release at a mutually agreed date. | Contract |
These records shall be provided to the successor at least five (5) days prior to date of contract expiration. 11/29/26 TBD Contracting Officer COR No Contract Contracting Officer Primary & Alternate COR
| 31 | PWS 4.12.2.3 | As part of the closeout process, the Contractor shall, within 5 days of the final day of performance, turn over all incumbent officer training, suitability and security records to the successor contractor. Failure to do so shall result in a 10% withholding of final payment until this action is accomplished as stated in the Contractor’s Personnel Filing System. | Within 5 days of the final day of performance | 11/29/26 | 8:00 AM | No | No | Contract | Primary & Alternate COR | |
| 32 | PWS 7.2.13 | The Contractor shall provide a list of serial numbers of all firearms that will be carried during this Contract. The list shall be kept current; the Contractor must document and forward any changes to the COR when a change occurs. | Contract | |||||||
| Per Occurrence | 12/6/25 | 8:00 AM | No | See APPENDIX C - Attachment 1 - Weapons Roster | Contract | Primary & Alternate COR | ||||
| 33 | PWS 7.2.14 | In the event that a firearm is discharged, lost or stolen, the Contractor shall notify the FEMA Security Manager and COR immediately and shall relay all the particulars known regarding the discharge, loss or theft of the weapon. Additionally, the Contractor shall provide a detailed written report to the COR within 4 hours of the incident, including the date and time of the incident. The Contractor shall also notify the COR of the serial number for the replacement weapon. | Per Occurrence | Within 4 hours | Within 4 hours | Contracting Officer |
| COR | No | Contract | Primary & Alternate COR | |||||||
| 34 | PWS 10.4 | Performance Requirements Summary (PRS) | Contract | - | - | COR | Attachment 22 - Performance Requirements Summary (PRS) - 20250304 | Contract | Primary & Alternate COR | |
| 35 | PWS 11.4 | The Contractor shall provide any official bond(s) and insurance required, and pay any fees or costs involved or related to authorization for the arming of any employees engaged in providing services specified under the Contract. | Contract | |||||||
| Post-award Conference | 12/6/25 | TBD | COR | No | Contract | Primary & Alternate COR | ||||
| 36 | PWS 11.5 | The Contractor shall maintain current, valid copies of all licenses, permits, and certifications required to perform the services described in this PWS. The CO, COR, and all other authorized Government personnel shall have the express authority to examine these documents upon request at any time during the duration of this Contract. The Contractor shall complete and certify via e-mail a spreadsheet showing employee compliance in accordance with contract Contract policy. The spreadsheet shall reflect names and issue dates for each employee having each and all legally required licenses, permits, training and certifications as identified herein. The Contractor will validate and certify that the information on the spreadsheet is true and correct so as to ensure that all legal requirements have been fulfilled prior to the commencement of any and all work under the Contract. | Contract | Per Request | Per Request | COR | No | Contract | Primary & Alternate COR | |
| 37 | PWS 12.0 | Contractor's Personnel Filing System | Contract | |||||||
| And Per new hirer | 12/7/25 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||||
| 38 | PWS 12.3 | File Transition - After the award of a new Contract, the outgoing Contractor shall provide personnel records, including, but not limited to training, medical, suitability, and security records to the incoming Contractor. The outgoing Contractor shall provide these records to the successor at least 45 days prior to date of Contract expiration. The Government reserves the right to inspect all documentation provided to the incoming Contractor. Failure to provide all records to the successor Contractor as required may result in FEMA withholding of final payment until completion of this action and may negatively impact the outgoing Contractor’s performance evaluation. | 45 days prior to Contract Ending | |||||||
| if applicable | 10/20/26 | 8:00 AM | COR | No | Contract | Primary & Alternate COR | ||||
| 39 | PWS 17 | Information Technology Security and Privacy Training |
The Contractor shall maintain copies of training certificates for all Contractor and subcontractor employees as a record of compliance. Unless otherwise specified, initial training certificates for each Contractor and
| subcontractor employee shall be provided to the Contracting Officer’s Representative (COR) not later than thirty (30) days after contract award. Subsequent training certificates to satisfy the annual training requirement shall be submitted to the COR via e-mail notification not later than October 31st of each year. The e-mail notification shall state the required training has been completed for all Contractor and subcontractor employees. | w/in 30 days of award | 1/4/26 | 8:00 AM | COR | http://www.dhs.gov/dhs-security-and-training-requirements-contractors | Contract | Primary & Alternate COR | |||
| 40 | PWS 17 | The DHS Rules of Behavior is accessible at http://www.dhs.gov/dhs- security-and-training-requirements-contractors. Unless otherwise specified, the DHS Rules of Behavior shall be signed within thirty (30) days of contract award. The Contractor shall maintain signed copies of the DHS Rules of Behavior for all Contractor and subcontractor employees as a record of compliance. Unless otherwise specified, the Contractor shall e-mail copies of the signed DHS Rules of Behavior to the COR not later than thirty (30) days after contract award for each employee. The DHS Rules of Behavior will be reviewed annually, and the COR will provide notification when a review is required. | w/in 30 days of award | 1/4/26 | 8:00 AM | COR | Behavior & Rules | Contract | Primary & Alternate COR | |
| 41 | PWS 17 | Privacy Training - Any new Contractor employees assigned to the contract shall also complete the training before accessing PII and/or SPII. The Contractor shall maintain copies of training certificates for all Contractor and subcontractor employees as a record of compliance. Initial training certificates for each Contractor and subcontractor employee shall be provided to the COR not later than thirty (30) days after contract award. Subsequent training certificates to satisfy the annual training requirement shall be submitted to the COR via e-mail notification not later than October 31st of each year. The e- mail notification shall state the required training has been completed for all Contractor and subcontractor employees | w/in 30 days of award | 1/4/26 | 8:00 AM | COR | N/A | |||
| Memorandum for Record from Company stating completition will suffice | Contract | Primary & Alternate COR | ||||||||
| 42 | PWS 17 | Security Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov |
| Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. | w/in 30 days of award | 1/4/26 | 8:00 AM | COR | Link | Contract | Primary & Alternate COR |
| 43 | PWS 17 | OPSEC Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/opsec/index.htm |
| Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. | w/in 30 days of award | 1/4/26 | 8:00 AM | COR | Link | Contract | Primary & Alternate COR |
| 44 | PWS 17 | Insider Threat Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/itawareness/index.htm |
| Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. | w/in 30 days of award | 1/4/26 | 8:00 AM | COR | Link | Contract | Primary & Alternate COR | |
| 45 | PWS 17 | Information Technology Security and Privacy Training | ||||||
| Unless otherwise specified, the training shall be completed within thirty (30) days of contract award and be completed on an annual basis thereafter not later than October 31st of each year. Any new Contractor employees assigned to the contract shall complete the training before accessing sensitive information under the contract. The training is accessible at http://www.dhs.gov/dhs-security-and-training-requirements-contractors. | Annual | October 31 of Each Year | 8:00 AM | COR | http://www.dhs.gov/dhs-security-and-training-requirements-contractors | Contract | Primary & Alternate COR | |
| 46 | PWS 17 | Privacy Training Requirements. All Contractor and subcontractor employees that will have access to Personally Identifiable Information (PII) and/or Sensitive PII (SPII) are required to take Privacy at DHS: Protecting Personal Information before accessing PII and/or SPII. The training is accessible at http://www.dhs.gov/dhs-security-and- training-requirements-contractors. Training shall be completed within thirty (30) days of contract award and be completed on an annual basis thereafter not later than October 31st of each year. | Annual | October 31 of Each Year | 8:00 AM | COR | N/A | |
| Memorandum for Record from Company stating completition will suffice | Contract | Primary & Alternate COR | ||||||
| 47 | PWS 17 | Security Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov |
Send the certificate of completion to the FEMA Contracting Officer Representative. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract. New Employee within ten (10) business days of joining the contract TBD 8:00 AM Contracting Officer
| COR | Link | Contract | Primary & Alternate COR |
| 48 | PWS 17 | OPSEC Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/opsec/index.htm |
Send the certificate of completion to the FEMA Contracting Officer Representative. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract. New Employee within ten (10) business days of joining the contract TBD 8:00 AM Contracting Officer
| COR | Link | Contract | Primary & Alternate COR |
| 49 | PWS 17 | Insider Threat Training - Access to the training can be obtained at: https://securityawareness.usalearning.gov/itawareness/index.htm |
Send the certificate of completion to the FEMA Contracting Officer Representative. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract. New Employee within ten (10) business days of joining the contract TBD 8:00 AM Contracting Officer COR Link Contract Contracting Officer Primary & Alternate COR http://www.dhs.gov/dhs-security-and-training-requirements-contractorshttps://securityawareness.usalearning.gov/unauthorizedrefresher/index.htmhttps://securityawareness.usalearning.gov/unauthorizedrefresher/index.htmhttps://securityawareness.usalearning.gov/opsec/index.htmhttps://securityawareness.usalearning.gov/opsec/index.htmhttps://securityawareness.usalearning.gov/itawareness/index.htmhttps://securityawareness.usalearning.gov/opsec/index.htmhttps://securityawareness.usalearning.gov/opsec/index.htmhttps://securityawareness.usalearning.gov/itawareness/index.htmhttps://securityawareness.usalearning.gov/opsec/index.htmhttps://securityawareness.usalearning.gov/opsec/index.htmhttps://www.dhs.gov/sites/default/files/2023-06/4300A%20ITSSP%20SS%20Attachment%20G%20%20Rules%20of%20Behavior.pdfhttp://www.dhs.gov/dhs-security-and-training-requirements-contractors
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