Attachment_2_-_Underwater_Inspection_Services_PWS_-_Task_Order_No__1_docx.pdf

RFP No. 140R3025R0024 – TO#1 Attachment No. 2

PERFORMANCE WORK STATEMENT

UNDERWATER INSPECTION SERVICES

1 GENERAL

1.01 BACKGROUND

A. The Department of Interior, Bureau of Reclamation (Reclamation), has a need for underwater inspection services at three highway bridges in the Lower Colorado Basin Yuma, AZ area.

1.02 LOCATION

A. The three bridges are on the general vicinity of Yuma AZ.

1. Los Algodones Bridge (SNBI 0304-0098) on State Route 186 over the All- American Canal, near the US – Mexico Border. Latitude/Longitude 32.73775, - 114.71739.

2. Senator Wash Bridge (SNBI 0304-0044) on Senator Wash Road over the All- American Canal. Latitude/Longitude 32.8727, -114.4789.

3. Lower Cibola Bridge (SNBI 0304-0001) on Hart Mine Road over the Colorado River. Latitude/Longitude 33.3032, -114.6780.

1.03 SCOPE

A. The contractor shall provide personnel to perform bridge inspection on the underwater portions of these structures. Principal components of the work include, but are not limited to, the following:

1. 100% Level 1 Visual/tactile inspection.

2. 10% Level 2 Detailed inspection with partial cleaning.

3. Report writing documenting these inspections IAW FAC FAC 07-01 as applicable.

a. Reports to be finalized no later than 90 calendar days after the inspection is completed.

1.04 REFERENCE STANDARDS

A. Use the most recent edition of the standards listed in this section.

B. Bureau of Reclamation (USBR)

1. HECP Hazardous Energy Control Program (lock-out/tag-out) including revisions posted at https://www.usbr.gov/power/data/fist/fist1_1 /FIST_1-1.pdf

2. RSHS Reclamation Safety and Health Standards including revisions posted at https://www.usbr.gov/safety/rshs/index.html

3. FAC 07-01 Transportation Program.

https://www.usbr.gov/recman/fac/fac07- 01.pdf

C. Occupational Safety & Health (OSHA)

1. 29 CFR 1910 Regulations (Standards – 29 CFR) https://www.osha.gov/laws-regs/regulations/standardnumber/1910

D. Federal Highway Administration (FHA)

1. 23 CFR 950 National Bridge Inspection Standards https://www.fhwa.dot.gov/bridge/nbis.cfm

E. General Services Administration (GSA)

1. FAR Federal Acquisition Regulation https://www.acquisition.gov/browse/index/f ar

1.05 DEFINITIONS

A. CO Contracting Officer B. COR Contracting Officer’s Representative C. TPOC Technical Point of Contact (may or may not be the COR) D. Days Calendar days, unless otherwise specified.

1.06 SCHEDULE

A. Baseline

1. Prepare and submit an inspection schedule within 14 calendar days of Task Order award for COR review:

a. The order in which the Contractor proposes to perform the work.

b. The dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment).

c. Use durations in units of whole workdays.

d. Include planned start and completion dates for features of work.

e. Show total float, early start, early finish, late start, late finish.

B. Updated

1. Evaluate, revise, and resubmit the baseline schedule on a monthly basis indicating the actual percentage of work completed.

2. Assign a unique project file name for each schedule update.

3. An updated schedule shall be required for every invoice submittal.

C. Modification or Delay

1. Submit a time impact evaluation within 14 days of change or delay, showing effects of modification or delay on the progress schedule.

2. Time extensions for performance will be considered only to the extent that the

Contractor’s current scheduled milestone dates exceed the contract milestone dates.

D. Failure to include any element of the work will not release Contractor from completing all required work under the requirement.

E. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

1.07 PROJECT CONDITIONS

A. Los Algodones Bridge (SNBI 0304-0098)

1. Anticipated depth: 15 ft.

2. Anticipated flows: 600-700 cfs.

3. Clearance: Gates to be locked out during inspection. One of the seven gates to be left open during the inspection to allow for minimum flows. Clearance to be re-set between dives.

4. Outage window: Anticipated outage availability between December 27, 2025 – December 30, 2025.

B. Senator Wash Bridge (SNBI 0304-0044)

1. Anticipated depth: 20 ft.

2. Anticipated flows: 0 cfs.

3. Clearance: Canal check structure downstream to be closed and locked allowing the water to be impounded during the inspection.

a. Previous inspections closed upstream check structure resulting in increased water velocity.

4. Outage window: Anticipated outage availability between December 27, 2025 –

December 30, 2025.

C. Lower Cibola Bridge (SNBI 0304-0001).

1. Anticipated depth: 10- 15 ft.

2. Anticipated flows: up to 2 fps.

3. Clearance: N/A

4. Outage window: Anticipated outage availability between December 27, 2025 –

December 30, 2025.

5. Low flows on the Colorado River anticipated early in the outage window.

D. On site work will be coordinated to support available outages. Anticipated outage window is not a total outage for the system. Clearance will be set during the inspection performance and removed once the inspections is completed. Contractor to provide requested outage duration and day(s) as part of dive/inspection plan submittals.

2 SUBMITTALS

A. General:

1. Prepare in English. Use US customary units.

2. Identify each submittal with contract number/task order number, RSN, and title.

B. Drawings:

1. Submit copies in both AutoCAD (.dwg) and Adobe PDF (.pdf) format.

2. Include in the title block the Contactor’s name, drawing number, part name, and revision block detailing as-built changes with revision dates.

3. Apply geometric dimensioning and tolerancing in accordance with ASME Y14.5.

C. Government Review:

1. Submit to the COR for review and acceptance via email. COR designation will be made upon award of the task order.

2. The Government will require 21 calendar days, from date of receipt, for review of each submittal or resubmitted, unless otherwise provided elsewhere in the Performance Work Statement (PWS) for this task order. This required time begins when the Government receives complete sets of materials required for a particular RSN.

3. Make any revisions requested by the COR and resubmit. Show changes and revisions with a revision date. Describe reasons for significant changes in a transmittal letter.

Final payment will not be processed until all submittals or resubmittals have been reviewed and accepted by the COR.

4. Required Submittals Table.

* Submittal Types: A – Approval, I – Information ** CO indicates Contracting Officer, COR indicates Contracting Officer Representative

RSN Clause or Section Title Submittals required Due date or delivery time Type

Responsible code

No. of sets to be sent to. **

CO COR

1 Task Order Process Dive Plan Within submission of proposal for task order A COR 1 1

2 Task Order Process Inspection Plan Within submission of proposal for task order A COR 1 1

3 Task Order Process Commercial Dive Certifications

Within submission of proposal for task order A COR 1 1

4 Task Order Process Other Certifications Within submission of proposal for task order A COR 1 1

5 Task Order Process Medical Clearance letters Within submission of proposal for task order A COR 1 1

6 Inspection Reporting Bridge Inspection Report 90 Days after inspection is completed A COR 1 1

D. Quality Control Plan (QCP) The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services such as a service output that does not meet the standards of the performances associated with the submittal requirements listed in the table above.

3 EXECUTION

3.01 BRIDGE INSPECTION

A. Inspection shall be overseen by a qualified Bridge Inspection Team Leader per FHWA standards.

1. Additional field inspection team members as required to safely preform the inspection.

2. Inspectors shall be accomplished by a qualified Underwater Bridge Inspector per

FHWA standards.

B. Previous inspection reports and drawings for use in inspection planning and provided as attachments to this Task Order.

1. Attachment 2 Los Algodones Bridge

a. 2A: 2019 LCYA0230 UWRpt Underwater report

b. 2B: LCYA0230 Mar 2025 Routine Inspection Report

c. 2C: Los Algodones Bridge Drawings

2. Attachment 3 Senator Wash Bridge

a. 3A: 2019 LCYA0048 UWrpt Underwater report

b. 3B: 2014 LCYA0048 UWRpt Underwater report

c. 3C: 2024 LCYA0048 InspRpt Routine Inspection Report

d. 3D: Senator Wash Bridge Drawings

3. Attachment 4 Lower Cibola Bridge

a. 4A: 2021 LCYA0298 UWRpt Underwater report

b. 4B: 2023 LCYA0298 InspRpt Routine Inspection Report

c. 4C: Drawings LowerCibolaBridge

C. Focus on common defects which include scaling, cracking, delamination, spalling, pop-outs, efflorescence, staining, honeycombing, abrasion damage, channel profile in unlined channels and scour.

1. It is the responsibility of the Team Leader to inform the COR in a timely manner and discuss the extent of the conditions. A structural review or systems analysis may be required at this point to determine if the strength and/or serviceability of the tunnel has been impacted.

a. If a structural review or systems analysis needs to be conducted and is outside the scope of the initial task order, the additional work would be ordered by the CO.

2. Submit a comprehensive inspection report to the COR detailing each element and system that was inspected along with any repair recommendations.

3. If a structural review was performed on a defect, include the element, condition, review procedure, date of the review, and name of the reviewing Team Leader within the report.

4. Provide the COR with drawings or figures annotated with location and severity of defects.

3.02 INSPECTION REPORTING

A. Underwater bridge inspection reports will meet the requirements of FAC 07-01.

1. Government will provide Reclamation Bridge Inspection report template for the contractor’s use in preparing the report.

2. The bridge inspection team leader will sign the report.

3. If the bridge inspection team leader is not a PE engineer, then the reviewer will be required to be a PE engineer that is also a certified bridge inspection team leader.

4. Finalized report to be submitted within 90 days from completion of the inspection.

a. 90-day timeline is inclusive of anticipate government review period.

4 MEETINGS AND CONFERENCES:

4.01 Prior to initiating the inspection, a coordination meeting will be arranged between the contractor, COR, and plant personnel.

A. Agenda for coordination meeting.

1. Safety/security

2. Schedule

3. Site access/meet up location.

4. Coordination's (owner, stakeholders, etc.)

5. Required clearances

6. RFIs

7. General discussions

4.02 Minutes, records, and confirmation notices: the contractor shall promptly (within 5 business days) provide a record of all meetings, discussions, verbal directions, telephone conversations, etc., participated in by the contractor or his representative(s) on matters relative to the project and the work. These records, entitled "minutes", shall be numbered sequentially and shall fully identify participating personnel, subject discussed, and any conclusions reached. The contractor shall forward to the CO and COR, as soon as possible after preparation, a reproducible copy of each minute. Distribution of the minutes will be made by the government within

5 TASK ORDER PROCESS:

5.01 The following submittals shall be provided by the contractor upon award.

A. Dive Plan B. Inspection Plan

Dive inspection plans are to cover the following critical elements. Inspection plans may be coordinated utilizing the past inspection reports, provided facility drawings, and coordination between the contractor, the COR, and facility personnel. For bridge inspection plans ensure that the provided plans adhere to the National Bridge Inspection Standards (NBIS) requirements. Government will provide a template for the contractor to utilize.

1. Inspection plan requirements.

a. Inspection Staff Required

b. Access Equipment Required

c. List of underwater Member and Details

d. Inspection Levels

i. Level I: Visual, tactile inspection

ii. Level II: Detailed inspection with partial cleaning

iii. Level III: Highly detailed inspection with Non-Destructive Testing (NDT) or Partially Destructive Testing (PDT)

e. Procedure

f. Safety

g. Follow-up Procedures

h. Reference Drawings

C. Commercial Dive Certifications for all diving members of the inspection team.

1. Certifications IAW OSHA instruction CPL 02-00-151 or latest directive if superseded by OSHA.

D. Other Certifications

1. Cardiopulmonary Resuscitation

2. First Aid

3. Emergency Oxygen Provider

4. Bridge Inspection Team Lead/Underwater Bridge Inspector (As applicable)

E. Medical Clearance Letters

5.02 If inspection team members are substituted after the task order submittals are approved and the inspection is completed updated submittals shall be provided to the COR for the substituted inspection team members.

6 WORK ACCESS

The Contractor shall permit the Government access to any facilities where the Contractor is executing work under this task order or is storing material which will be used at any time when work under this task order is being executed.

7 SECURITY

Contractors shall be escorted by a Reclamation employee at all times while within the facility.

The Contractor shall be responsible for ensuring that its employees comply with all established security rules and regulations. Contract personnel shall not be permitted to enter established or designated restricted areas unless so authorized by the Government. Entry shall be in accordance with and subject to the security regulations established in the area. It shall be the Contractor’s responsibility to ensure that its personnel do not enter these areas unless authorized.

8 SAFETY

A. Perform all work in accordance with the applicable standards from OSHA, RSHS, FHWA and HECP.

B. Contractor will be required to provide the following submittals for this section.

1. Dive Safe Practices Manual

a. The safe practices manual shall be made available at the dive location to each dive team member.

b. The safe practices manual shall contain a copy of 29 CFR 1910 Subpart T and the employer's policies for implementing the requirements of this standard.

c. For each diving mode engaged in, the safe practices manual shall include:

(i) Safety procedures and checklists for diving operations.

(ii) Assignments and responsibilities of the dive team members.

(iii)Equipment procedures and checklists

(iv) Emergency procedures for fire, equipment failure, adverse environmental conditions, and medical illness and injury

2. Dive Hazard Analysis: In accordance with RSHS.

3. Job Hazard Analysis: In accordance with RSHS.

4. Contractors Onsite Safety Personnel Qualifications.

5. Accident Mishap Report

a. Accidents and mishaps that involve government property, or contractor personnel will be verbally reported to the COR within one hour and a written report will be provided to the CO and the COR within 24-hours.

C. Prior to commencement of work requiring Lockout/Tagout:

1. The Contractor’s project manager or inspection team lead will take an in-person facility HECP class and pass the test (estimated 2 hours).

2. The Contractor’s representative shall lock onto the clearance lockbox with a uniquely keyed lock and walk the clearance limits. The lock shall be labeled with the name and primary phone number of the representative.

D. Prior to commencement of work requiring Confined Space Entry:

1. Develop and submit a confined space entry program to the TPOC.

2. Inspect air monitoring equipment for proper function.

E. Prior to commencement of work requiring Fall Protection:

1. Develop and submit a site-specific rescue plan to the TPOC.

2. Inspect fall protection equipment for proper function.

9 GOVERNMENT-FURNISHED RESOURCES

A. Government does not anticipate any government furnished resources will be available for these inspections.

END OF REQUIREMENT