Attachment_1_-_Base_IDIQ_PWS_Underwater_Inspections_docx.pdf

Solicitation No. 140R3025R0024 Attachment 1

PERFORMANCE WORK STATEMENT

UNDERWATER INSPECTION SERVICES

1 GENERAL

1.01 BACKGROUND

A. The Department of Interior, Bureau of Reclamation (Reclamation), has a need for underwater inspection services. The services are in support of Reclamation’s mission to manage, develop, and protect water and related resources in an environmental and economically sound manner in the interest of the America public.

There are 243 high hazard dam facilities in reclamation’s inventory that require underwater inaccessible feature examinations, equating to approximately 30 underwater examinations annually.

There are 53 type 1 bridges that require underwater bridge inspections, equating to approximately 13 inspections annually.

The are many other underwater exams that fall within the review of operation and maintenance (RO&M) program including pumping plants and siphons. 95% of conveyance assets are operated by a transferred works operating entity. As a result, Reclamation area and field offices typically coordinate underwater exams based on their judgment and as a part of their regularly occurring RO&M exams.

Reclamation intends to accomplish all, some, or none of these inspections utilizing a combination of this contract and in-house dive and remotely operated vehicle (ROV) capabilities

1.02 LOCATION

A. The services are required at various locations throughout the Western United States with reservoir elevations up to 10,000 feet above sea level. The inspections are located across the 17 western states and often in remote locations. The data collection will occur in a variety of underwater conditions, including but not limited to, flow, turbidity, depth, and temperature.

1.03 SCOPE

A. The contractor shall provide personnel to perform inaccessible features reviews and examinations of underwater portions of structures and facilities at various Reclamation dams, bridges, stilling basins, water control structures, water conveyance structures, and water conveyance infrastructure. Principal components of the work include, but are not limited to, the following:

1. Underwater inspection of intake structures, outlet structures and stilling basins at reclamation facilities.

2. Underwater inspection of bridges.

3. Underwater inspection of other water conveyance structures.

4. Report writing documenting these inspections IAW FAC 01-07 or FAC 07-01 as applicable.

1.04 REFERENCE STANDARDS

A. Use the most recent edition of the standards listed in this section.

B. Bureau of Reclamation (USBR)

1. HECP Hazardous Energy Control Program (lock-out/tag-out) including revisions posted at https://www.usbr.gov/power/data/fist/fist1_1 /FIST_1-1.pdf

2. RSHS Reclamation Safety and Health Standards including revisions posted at https://www.usbr.gov/safety/rshs/index.html

3. FAC 01-07 Review and Examination Program for High and Significant Hazard Potential Dams.

https://www.usbr.gov/recman/fac/fac01- 07.pdf

4. FAC 07-01 Transportation Program.

https://www.usbr.gov/recman/fac/fac07- 01.pdf

C. Occupational Safety & Health (OSHA)

1. 29 CFR 1910 Regulations (Standards – 29 CFR) https://www.osha.gov/laws-regs/regulations/standardnumber/1910

D. Federal Highway Administration (FHA)

1. 23 CFR 950 National Bridge Inspection Standards https://www.fhwa.dot.gov/bridge/nbis.cfm

E. General Services Administration (GSA)

1. FAR Federal Acquisition Regulation https://www.acquisition.gov/browse/index/f ar

1.05 DEFINITIONS

A. CO Contracting Officer B. COR Contracting Officer’s Representative C. TPOC Technical Point of Contact (may or may not be the COR) D. Days Calendar days, unless otherwise specified.

1.06 SCHEDULE

A. Baseline

1. Prepare and submit an inspection schedule within 14 calendar days of Task Order (TO) Award for government review:

a. The order in which the Contractor proposes to perform the work.

b. The dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment).

c. Use durations in units of whole workdays.

d. Include planned start and completion dates for features of work.

e. Show total float, early start, early finish, late start, late finish.

B. Updated

1. Evaluate, revise, and resubmit the baseline schedule on a monthly basis indicating the actual percentage of work completed.

2. Assign a unique project file name for each schedule update.

3. An updated schedule shall be required for every invoice submittal.

C. Modification or Delay

1. Submit a time impact evaluation within 14 days of issued modification or delay, showing effects of the modification or delay on the progress schedule.

2. Time extensions for performance will be considered only to the extent that the Contractor’s current scheduled milestone dates exceed the contract milestone dates.

D. Failure to include any element of the work will not release Contractor from completing all required work under the requirement.

E. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

1.07 PROJECT CONDITIONS

A. Inaccessible feature inspections may be performed at any Reclamation High Hazard

Dam, bridge, or water convenance structure with underwater elements under Reclamation jurisdiction. Generally, the Western United States. Sites may be remote with limited cellphone access. Inspections may be conducted at elevations up to 10,000 feet above sea level.

B. Inaccessible feature inspections are generally conducted during outage season between September and April. Depending on location, divers will be exposed to water temperatures below 40 degrees Fahrenheit. Proper exposure protection is required.

C. Access to inspection sights may require the use of boats or access down steep slopes covered in riprap or other bank protection. SPRAT or IRATA rope access experience may be helpful with inspection access.

D. On site work will typically be completed between 6:30 AM and 5:00 PM Monday to Thursday. Work outside these hours may be coordinated with the COR and plant personnel.

2 SUBMITTALS

A. General:

1. Prepare in English. Use US customary units.

2. Identify each submittal with contract number/ TO, RSN, and title.

B. Drawings:

1. Submit copies in both AutoCAD (.dwg) and Adobe PDF (.pdf) format.

2. Include in the title block the Contactor’s name, drawing number, part name, and revision block detailing as-built changes with revision dates.

3. Apply geometric dimensioning and tolerancing in accordance with ASME Y14.5.

C. Government Review:

1. Submit to the COR for review and acceptance.

2. The Government will require 21 calendar days, from date of receipt, for review of each submittal or resubmitted, unless otherwise provided elsewhere in the Performance Work Statement (PWS) for this acquisition and/or its TOs. This required time begins when the Government receives complete sets of materials required for a particular RSN.

3. Make any revisions requested by the COR and resubmit. Show changes and revisions with a revision date. Describe reasons for significant changes in a transmittal letter.

Final payment will not be processed until all submittals or resubmittals have been reviewed and accepted by the COR.

4. Required Submittals Table.

Submittals Table

* Submittal Types: A – Approval, I – Information ** CO indicates Contracting Officer, COR indicates Contracting Officer Representative

RSN Clause or Section Title Submittals Required Due date or delivery time

Type

Responsible Code

No. of sets to be sent to. **

CO COR

1 Safety and Health (CFR 1910.420)

Dive Safe Practices Manual

Submitted and accepted before starting onsite work

A COR 0 1

2 Safety and Health

(WBR 1452.223-81)

Dive Hazard Analysis

(DHA)

21 days prior to commencement of onsite work under any task order

A COR 0 1

3 Safety and Health

(WBR 1452.223-81)

Job Hazard Analysis

(JHA)

21 days prior to commencement of onsite work under any

TO

A COR 0 1

4 Safety and Health (WBR 1452.223-81) Accident Mishap Report

Verbal notification within 1 hour of incident, written within 24 hours.

I COR 1 1

5 Schedule Baseline schedule: Within 14 days after receipt of TO award. A COR 1 1

6 Feature Inspection Inspection report Prior to final payment A COR 1 1

7 Contractor Personnel List of key personnel Within 14 days after award of contract and within 14 days after award of any TO

I COR 0 1

8 TO Process Dive Plan Within 14 days after award of TO A COR 0 1

9 TO Process Inspection Plan Within 14 days after award of TO A COR 0 1

RSN Clause or Section Title Submittals Required Due date or delivery time

Type

Responsible Code

No. of sets to be sent to. **

CO COR

10 TO Process Commercial Dive

Certifications Within 14 days after award of TO A COR 0 1

11 TO Process Other Certifications Within 14 days after award of TO A COR 0 1

12 TO Process Medical Clearance letters Within 14 days after award of TO A COR 0 1

D. Quality Control Plan (QCP) The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services such as a service output that does not meet the standards of the performances associated with the submittal requirements listed in the table above.

3 EXECUTION

3.01 INACCESSIBLE FEATURE INSPECTION

A. Inspection shall be accomplished by a qualified Dive Inspection Team Leader.

1. Additional field inspection team members as required to safely perform the inspection.

2. Inspections are typically accomplished within the no decompression dive limits and above an altitude corrected 100-foot depth. Normal dive depths are generally 30 feet but may extend down to an altitude corrected 100-foot depth.

3. Inspections outside the no decompression limits or deeper than an altitude corrected may be accomplished by ROV/Unmanned Underwater Vehicle (UUV).

4. Inspections outside of the no decompression limits or deeper than an altitude corrected 100-foot depth would be directed by TO.

B. COR will provide previous inspection reports and drawings for use during inspection planning.

C. Focus on common defects which include scaling, cracking, delamination, spalling, pop-outs, efflorescence, staining, honeycombing, abrasion damage, undercutting and exposed rebar.

1. It is the responsibility of the Team Leader to inform the COR in a timely manner and discuss the extent of the conditions. A structural review or systems analysis may be required at this point to determine if the strength and/or serviceability of the structure has been impacted.

a. If a structural review or systems analysis needs to be conducted and is outside the scope of the initial TO, the additional work would be ordered by the CO.

2. Submit a comprehensive inspection report to the COR detailing each element and system that was inspected along with any repair recommendations.

3. If a structural review was performed on a defect, include the element, condition, review procedure, date of the review, and name of the reviewing Team Leader within the report.

4. Provide the Government with drawings or figures annotated with location and severity of defects.

3.02 BRIDGE INSPECTION

A. Inspection shall be overseen by a qualified Bridge Inspection Team Leader.

1. Additional field inspection team members as required to safely preform the inspection.

2. Inspectors shall be accomplished by a qualified Underwater Bridge Inspector.

3. Inspections are typically accomplished withing the no decompression dive limits and above an altitude corrected 100-foot depth. Normal dive depths are generally 30 feet but may extend down to an altitude corrected 100 depth.

4. Inspections outside the no decompression limits or deeper than an altitude corrected may be accomplished by ROV/UUV.

5. Inspections outside of the no decompression limits or deeper than an altitude corrected 100-foot depth would be directed by TO.

B. COR will provide previous inspection reports and drawings for use in inspection planning.

C. Focus on common defects which include scaling, cracking, delamination, spalling, pop-outs, efflorescence, staining, honeycombing, abrasion damage and scour.

1. It is the responsibility of the Team Leader to inform the COR in a timely manner and discuss the extent of the conditions. A structural review or systems analysis may be required at this point to determine if the strength and/or serviceability of the tunnel has been impacted.

a. If a structural review or systems analysis needs to be conducted and is outside the scope of the initial TO, the additional work would be ordered by the CO.

2. Submit a comprehensive inspection report to the COR detailing each element and system that was inspected along with any repair recommendations.

3. If a structural review was performed on a defect, include the element, condition, review procedure, date of the review, and name of the reviewing Team Leader within the report.

4. Provide the Government with drawings or figures annotated with location and severity of defects.

3.03 INSPECTION REPORTING

A. Inaccessible feature inspection reports will meet the requirements of FAC 01-07.

1. Government will provide a region-specific Inaccessible Feature report template for the contractor’s use in preparing the report.

2. At a minimum the dive team leader will sign the report.

3. Peer review and signature of the report requires a PE engineer.

B. Underwater bridge inspection reports will meet the requirements of FAC 07-01.

1. Government will provide USBR Bridge Inspection report template for the contractor’s use in preparing the report.

2. The bridge inspection team leader will sign the report.

3. If the bridge inspection team leader is not a PE engineer, then the reviewer will be required to be a PE engineer that is also a certified bridge inspection team leader.

4 MEETINGS AND CONFERENCES:

4.01 Prior to initiating the inspection, a coordination meeting will be arranged between the contractor, COR, and plant personnel.

A. Agenda for coordination meeting.

1. Safety/security

2. Schedule

3. Site access/meet up location.

4. Coordination's (owner, stakeholders, etc.)

5. Required clearances

6. RFIs

7. General discussions

4.02 Minutes, records, and confirmation notices: the contractor shall promptly (within 5 business days) provide a record of all meetings, discussions, verbal directions, telephone conversations, etc., participated in by the contractor or his representative(s) on matters relative to the project and the work. These records, entitled "minutes", shall be numbered sequentially and shall fully identify participating personnel, subject discussed, and any conclusions reached. The contractor shall forward to the CO and COR, as soon as possible after preparation, a reproducible copy of each minute. Distribution of the minutes will be made by the government within two weeks after each meeting.

5 TASK ORDER PROCESS:

5.01 When the Government issues a TO against this IDIQ the following submittals will be to be provided by the contractor that is awarded the contract.

A. Dive Plan B. Inspection Plan

Dive inspection plans are to cover the following critical elements. Inspection plans may be coordinated utilizing the past inspection reports, provided facility drawings, and coordination between the contractor, the COR, and facility personnel. For bridge inspection plans ensure that the provided plans adhere to the National Bridge Inspection Standards (NBIS) requirements. Government will provide a template for the contractor to utilize.

1. Inspection plan requirements.

a. Inspection Staff Required

b. Access Equipment Required

c. List of underwater Member and Details

d. Inspection Levels

i. Level I: Visual, tactile inspection

ii. Level II: Detailed inspection with partial cleaning

iii. Level III: Highly detailed inspection with Non-Destructive Testing (NDT) or Partially Destructive Testing (PDT)

e. Procedure

f. Safety

g. Follow-up Procedures

h. Reference Drawings

C. Commercial Dive Certifications for all diving members of the inspection team.

1. Certifications IAW OSHA instruction CPL 02-00-151 or latest directive if superseded by OSHA.

D. Other Certifications

1. Cardiopulmonary Resuscitation

2. First Aid

3. Emergency Oxygen Provider

4. Bridge Inspection Team Lead/Underwater Bridge Inspector (As applicable)

E. Medical Clearance Letters

5.02 If inspection team members are substituted after the TO submittals are approved and the inspection is completed updated submittals will be provided for the substituted inspection team members.

6 WORK ACCESS

The Contractor shall permit the Government access to any facilities where the Contractor is executing work under this contract or is storing material which will be used under this contract at any time when work under this contract is being executed.

7 SECURITY

Contractors shall be always escorted by a Reclamation employee while within the facility. The Contractor shall be responsible for ensuring that its employees comply with all established security rules and regulations. Contract personnel shall not be permitted to enter established or designated restricted areas unless so authorized by the Government. Entry shall be in accordance with and subject to the security regulations established in the area. It shall be the Contractor’s responsibility to ensure that its personnel do not enter these areas unless authorized.

8 SAFETY

A. Perform all work in accordance with the applicable standards from OSHA, RSHS, and

HECP.

B. Contractor will be required to provide the following submittals for this section.

1. Dive Safe Practices Manual

a. The safe practices manual shall be made available at the dive location to each dive team member.

b. The safe practices manual shall contain a copy of 29 CFR 1910 Subpart T and the employer's policies for implementing the requirements of this standard.

c. For each diving mode engaged in, the safe practices manual shall include:

(i) Safety procedures and checklists for diving operations.

(ii) Assignments and responsibilities of the dive team members.

(iii)Equipment procedures and checklists

(iv) Emergency procedures for fire, equipment failure, adverse environmental conditions, and medical illness and injury

2. Dive Hazard Analysis: In accordance with RSHS.

3. Job Hazard Analysis: In accordance with RSHS.

4. Contractors Onsite Safety Personnel Qualifications.

5. Accident Mishap Report

a. Accidents and mishaps that involve government property, or contractor personnel will be verbally reported to the COR within one hour and a written report will be provided to the CO and the COR within 24-hours.

C. Prior to commencement of work requiring Lockout/Tagout:

1. The Contractor’s project manager or inspection team lead will take an in-person facility HECP class and pass the test (estimated 2 hours).

2. The Contractor’s representative shall lock onto the clearance lockbox with a uniquely keyed lock and walk the clearance limits. The lock shall be labeled with the name and primary phone number of the representative.

D. Prior to commencement of work requiring Confined Space Entry:

1. Develop and submit a confined space entry program to the TPOC.

2. Inspect air monitoring equipment for proper function.

E. Prior to commencement of work requiring Fall Protection:

1. Develop and submit a site-specific rescue plan to the TPOC.

2. Inspect fall protection equipment for proper function.

9 GOVERNMENT-FURNISHED RESOURCES

A. Upon request by the Contractor and subsequent approval by the COR, the following BOR resources may be made available at no charge for use in the performance of work under this contract. Not all facilities will be able to provide government furnished resources.

Resources available will need to be discussed during TO preparation/RFI period.

B. Utilities and facilities are provided on an as-is, where-is basis. This may include:

1. Electricity at 120/240V, single-phase, 60 Hz.

2. Electricity at 480V, three-phase, 60 Hz.

a. Hook-up must be coordinated with BOR electricians.

3. Water at approximately 80 psi.

4. Compressed air at approximately 90 psi.

a. The Contractor is responsible for local filtering and desiccation as needed for their own purposes.

b. This compressed air is not suitable for breathing gasses.

5. Existing restrooms.

C. Contractor use of BOR permanently installed cranes is subject to the following:

1. All crane operators, riggers, and signalpersons shall possess a current certification issued by nationally recognized accrediting organization.

2. All operations shall be performed in accordance with RSHS Section 19.

3. The Contractor shall notify the COR prior to each operation.

D. The Contractor shall:

1. Evaluate the adequacy of the available resources for their purposes.

2. Specify in their proposal all resources the Contractor intends to request.

3. Furnish all materials, equipment, and labor necessary to convey utilities to the worksite and distribute utilities around the worksite.

4. Capture the costs of furnishing all materials, equipment and labor in their price schedule.

5. Not adversely impact the performance or operation of the Government’s utility systems.

E. Unless otherwise specified, the Government will provide no other resources.

END OF REQUIREMENT