Attachment 2- Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

GAOA Herman Gulch Trailhead Toilet Installation

Arapaho & Roosevelt National Forests & Pawnee National Grassland

Clear Creek Ranger District – Idaho Springs, Colorado

Contents Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

Project GAOA Herman Gulch Trailhead Toilet Installation

General Information

1.0 Scope of Work

This project consists of transporting and installing one precast concrete toilet and the associated site work at the Herman Gulch Trailhead site located on the Clear Creek Ranger District of the Arapaho and Roosevelt National Forests.

The toilet construction would include, but not limited to, quality control, clearing and grubbing, demolishing the existing abandoned concrete pad and vault, hauling of existing toilet vault and all associated features off-site to a state-approved landfill, new structure excavation, bedding and compaction, backfilling, site grading, transporting and installing a double vault toilet, and supplying and installation of concrete bollards, and resetting in-place of any parking bumpers or any existing features that are displaced as a result of construction. The existing vault hole shall be utilized and modified to accommodate the new toilet, as necessary.

The primary objective is to provide quality facilities that are attractive, functional, safe, and economical to operate and maintain, and which comply with applicable codes, standards and principles of sustainability and accessibility standards at the trailhead site. The finished product must be in compliance with the Americans with Disabilities Act (ADA).

2.0 Background

The Herman Gulch Trailhead is a popular parking area along I-70. Years ago, a plow damaged the previous vault toilet in this location, and it has yet to be replaced. While the toilet buildings were removed after they were damaged, the vaults and lids remain on site, and need to be demolished and hauled off-site. Once the old vault components are removed, the existing vault excavation can be utilized, and shall be widened for the new toilet.

Contractor Requirements

3.0 Technical Requirements / Tasks

SCHEDULE OF ITEMS (SOI)

GAOA HERMAN GULCH TRAILHEAD TOILET INSTALLATION

ARAPAHO & ROOSEVELT NATIONAL FORESTS AND PAWNEE NATIONAL GRASSLAND

Base Items Description

Method of

Measure Unit Quantity Unit Price TOTAL

1 Mobilization L.S.Q Lump Sum Job

2 Old Vault and Lid Demolition L.S.Q Lump Sum Job

3 Double Vault Toilet Installation L.S.Q Lump Sum Job

4 Installation of Pour-In-Place Bollards EA Each 10

TOTAL BASE ITEMS

Electronic version of the SOI has also been provided to the contractor.

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract. All work shall be in accordance with the attached Specifications and Americans with Disabilities Act (ADA) compliance.

The contractor is responsible for coordinating with the double vault toilet manufacturer, Colorado Department of Transportation (CDOT), the United States Forest Service (USFS) and any other relevant transportation departments to ensure the ability to safely transport the double vault toilet to the project site, including any overload permits and any other related coordination.

This project includes the following items:

1. Mobilization

a. This base item consists of all preparatory work and operations necessary for the movement of personnel, equipment, supplies, and incidentals to the project site, and for all other work and operations that must be performed or that cause costs to be incurred prior to beginning work on the various items on the project site (this includes bonding). This base item applies to work included in the base items only.

b. Payment shall be made at the contract lump-sum price.

2. Old Vault and Lid Demolition

a. The existing features include a ~10’ x16’ concrete slab, vault of unknown depth, and other various pieces that must be hauled off-site by the contractor to a state-approved landfill.

b. This base item consists of demolition work associated with removing and disposing of the old vault toilet components as described in the specifications. Disposal to an approved landfill is included in this pay item. If there are any liquids or solids in the vault, it is the contractor’s responsibility to remove and haul those materials off-site before demolition.

c. Payment shall be made at the contract lump-sum price upon completion of all parts of this line item. All work, labor and materials necessary for vault and lid demolition, and hauling off-site, is incidental to this line item.

3. Vault Preparation, Transportation and Installation of New Double Vault Toilet

a. This base item consists of all materials, personnel, equipment, and supplies to procure and install the precast double vault toilet. This base item includes site preparation, excavation, bedding, backfill, final site grading, and revegetation of disturbed areas, as shown on the drawings.

b. Any major clearing and grubbing operations will not be necessary. If clearing and grubbing is necessary, it will be only minor brush.

c. Payment shall be made at the contract lump-sum price upon completion of all parts of this line item. All work, labor and materials necessary for site preparation and installation of double vault toilet, in compliance with manufacturer’s specifications, Forest Service Specifications, and drawings, is incidental to this line item.

4. Installation of Concrete Bollards

a. This base item includes furnishing and installing 10 concrete protection bollards in locations dictated by the Contracting Officer and as shown in the drawings. Installation shall be in accordance with the manufacturer’s specifications. Each bollard is to be filled with concrete to the top, and capped.

b. The following item shall be furnished and installed by the contractor: Pour-In-Place Safety Bollard – 5.5 X 48” – ULINE – H-9089, or approved equal, with concrete footers.

c. This base item consists of all materials, personnel, equipment, and supplies to construct all bollards and toilet access areas as shown on the drawings. Grading of all disturbed areas associated with this work is included in this base item.

d. Payment shall be made for each bollard provided and installed, in accordance with specifications and drawings. All work, labor and materials necessary for bollard preparation and installation in compliance with specifications, including but not limited to concrete work, is incidental to this line item.

All Contractors shall visit the project sites and acquaint themselves with current conditions prior to submitting a bid for these services.

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

Project Site Requirements

- Contractor shall call for utility locates prior to any ground disturbance.

- Recreation site will remain open to the public during construction. Contractor shall install and maintain suitable barriers to ensure the protection of the public, employees, and facilities. All signs shall meet MUTCD standards.

- Contractor may be allowed to temporarily close or block off traffic, with prior approval from the Contracting

Officer, for the safety of the public.

A. Inspection and Acceptance

a. All work shall be conducted under the general direction of the Contracting Officer and is subject to

Government inspection and testing at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. See FAR Clause 52.212-4(a) contained herein. The contractor is responsible for adhering to the contract specifications and for quality control.

B. Contract Administration

a. Invoices - The following supplements the invoice terms contained within FAR 52.212-4(g) contained herein.

b. Payments will be made from the Contractor’s invoice(s). All invoices are to be submitted via the electronic Invoice Processing Platform (IPP) System. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in previous communications from USDA and Treasury.

c. Payment for services rendered shall be made within 30 days following receipt of an invoice for the work.

The contractor shall submit invoices on a monthly basis and at the end of the month. If at any time the Contractor does not perform the services per the contract in a timely manner the Contracting Officer reserves the right to contract for the work with another party and will adjust payment accordingly.

d. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm Ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Offeror must have an established account prior to commencement of work.

e. Invoice Processing Platform (IPP) does not allow for the contractor to change the description of the line items being invoiced against and therefore an itemized invoice must be uploaded as an attachment(s).

If the itemized invoice has not been reviewed and approved by the COR, the IPP payment request will be rejected. Please follow the minimum requirements to ensure a successful payment process.

C. Forest Service Representatives

IPP Invoice shall have the following areas completed at a minimum:

Invoice Number Invoice Date Bill Period Start Date Bill Period End Date Supplier Contact Name Supplier Contact Phone Contract Number

Itemized invoice shall include at a minimum:

Contractor Name & Address Contract number Invoice Number Description of Services or work completed.

Date of services or completion.

a. The signing Contracting Officer for this contract/purchase order and will be the contact on all things concerning this contract, shall be determined at a later date. Their contact information will be provided.

b. The Contracting Officers Representative (COR) is Austin Morin, reachable at Austin.Morin@usda.gov.

c. The contract technical point of contact is Austin Morin, reachable at Austin.Morin@usda.gov.

D. Contract Administration

a. Contract Award: A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

b. Notice to Proceed. The Contractor shall commence work upon receipt of a properly executed Notice to Proceed.

c. Changes: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

d. Unauthorized Instructions from Government or Other Personnel: The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

e. Designation of Contracting Officer’s Representative (COR): Designation will be made upon contract issuance of the contract and a copy of the designation letter will be furnished to the Contractor. Limits of authority are described in each designation letter.

f. Designation of Authorized Representative of the Contractor: The Contractor shall assign a member or employee who will act as Project Manager during the course of this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices. This designation shall be in writing and a copy furnished to the Contracting Officer.

WASHING OF EQUIPMENT

Pollutants such as fuels, lubricants, bitumen, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

The Contractor shall wash all equipment except for hauling vehicles prior to entering National Forest Land. Remove all soil which could contain noxious weed seed. Remove grease and oil from drive mechanisms which would be discharged into the stream when equipment is operating. Prior to transporting equipment to the site, assure that the equipment's hydraulic, lubrication and fuel systems are free from leaks.

4.0 Government Furnished

- Forest Service Locksets for Toilet Building. Contractor shall be responsible for attachment and mounting hardware.

- Seed for re-vegetation

5.0 Deliverables / Schedule

Period of Performance: Approximately 1 September 2025-30 October 2025.

Key Deliverables

Item No.

Deliverable / Item Title

Description Frequency Delivery Format

Due By

1 Schedule A schedule outlining the proposed construction timeline, from mobilization to demobilization

Before construction begins

Via email to COR

14 days before construction is intended to begin

2 Material Submittals

Submit all materials for this contract to the COR, including:

- Double Vault Toilet

- Bollards

- Aggregate

- Concrete Tests

Before construction begins

Via email to COR

14 days before construction is intended to begin

3 Staging Area Plan

Outline a proposed staging area to submit to the COR and CO

Before construction begins

Via email to COR

14 days before construction is intended to begin

4 Traffic Control Plan

Submit a traffic control plan of the construction area

Before construction begins

Via email to COR

14 days before construction is intended to begin

5 Accident Prevention Plan

Submit a site-specific safety plan to ensure contractor and public safety

Before construction begins

Via email to COR

14 days before construction is intended to begin

6.0 Travel & Location

A. The Herman Gulch Trailhead is located near off I-70 near Bakerville, Colorado, or approximately 55 miles west of Denver, Colorado.

B. Site Access

a. Directions to Herman Gulch Trailhead from Denver: Take I-70 west towards Grand Junction and take exit

218. Turn right and pull into the Herman Gulch parking lot.

7.0 Contractor’s Key Personnel

Contractor shall ensure that all work is conducted by personnel fully qualified to perform the tasks and supervised by a designated Contractor’s Representative.

8.0 Security Requirements

N/A

9.0 Data Rights

N/A

10.0 Section 508 – Electronic and Information Technology Standards N/A

Attachments

Project Site Location Map