Attachment 2- Sections L and M.pdf

Section L - Instructions, Conditions, and Notices to Offerors

L-1 GENERAL ADMINISTRATION

L-1.1 Request for Proposal This section of the Request for Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror's plans to implement all Performance Work Statement (Section J, Attachment 1).

Each proposal must include all data and information requested in the RFP and adequate information to enable the evaluation team to fully ascertain whether an offeror’s proposal meets the requirements of the RFP and addresses all the factors for award. Efforts shall be made to keep offers as concise as possible with an emphasis on providing information essential for proper evaluation.

The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation, including any revisions or supplements made through the final proposal revision.

In accordance with (IAW) 4.1102, all prospective companies wishing to do business with the United States Government must be registered in the System for Award Management (SAM) at the time a proposal is submitted. Registration can be completed at: https://sam.gov/entity-registration

L-1.2 Proposal Preparation The following instructions prescribe the format for proposals and describe the approach to be used for the development and presentation of the proposal volumes. The proposal shall include all the information requested. Failure to include all information may render an offer ineligible for award. A proposal that merely reiterates or promises to accomplish the requirements of the Performance Work Statement (PWS) (Section J, Attachment 1) will be considered non-responsive.

L-1.3 Proprietary Information Contractors may choose, as permitted by law, to mark parts of the proposal as “Confidential” or “Proprietary”. To the extent permitted by law and regulation, such information will not be released by the Government to the public pursuant to a Freedom of Information Act request.

See Federal Acquisition Regulations (FAR) clause 52.203-13(b)(3)(ii) at https://www.acquisition.gov/far/part-52#FAR_52_203_13

L-1.4 Proposal Format Type size for text shall not be smaller than Microsoft Word Times New Roman 12-point font, single column, normal proportional spacing and one-inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 8-point font. Text lines and table lines of text shall be single-spaced. Text color for each page of the proposal submission shall be black only. Text within table headings, graphics, images, screenshots headers/footers, etc. are excluded from the text color and size restrictions. Information submitted shall not exceed the page limits stated below for each volume. Each volume shall contain a Table of Contents and Cover Page.

A page is defined as an 8 ½” x 11” sheet of paper. This includes all content such as text, spreadsheets, appendices, charts, graphs, diagrams, tables, photographs, and drawings. All material submitted must adhere to the specified page limits for each volume.

L-1.5 Electronic Proposals All proposal information for each volume shall be submitted using Microsoft Office 2010 or later, and/or Portable Document Format (PDF) using Adobe Acrobat 9.0 or later. Offerors shall not submit any documents in PDF that cannot be electronically searched. Offerors may use JPEG images for charts or screen shots. Offerors shall name files using standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. JPEG images and company proprietary information, such as plans and manuals are excluded from the searchable, with copy/paste capability. Offerors shall insert the file name in the header of each document.

L-1.6 Official Correspondence All official correspondence concerning this solicitation shall be submitted via email to the following address:

48CONS.PKB.Refuse@us.af.mil

L-1.7 Proposal Volumes Proposals shall be prepared in three (3) separate and distinct volumes:

Volume I – Technical Volume II – Past Performance Volume III – Price

L-1.8 Copies and Page Limits Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be removed from the proposal. Copy requirements and page limitations are as follows:

VOL TITLE ORIGINAL PAGE LIMIT

I TECHNICAL 1 45 single sided

II PAST PERFORMANCE 1 50 single sided

III PRICE 1 NONE

L-1.9 Cross-Referencing.

Offerors shall not cross-reference between Volume I, Volume II, and Volume III. Each volume must be prepared as a complete, stand-alone document, containing all information required for its evaluation. Any information not contained within its properly designated volume will be deemed non-responsive and will not be considered by the evaluator. Under no circumstances shall any pricing information be included in the Technical or Past Performance volumes.

L-1.10 Exceptions/Assumptions Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to, or make an assumption about, any of the requirements specified in this solicitation, the offeror shall clearly identify all exceptions and assumptions in one clearly labeled section within each applicable Volume. For each item, you must provide a complete explanation of why the exception/assumption was made, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price, or specific requirements of the solicitation. This information shall be provided in the format below.

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Contract Line Items section, PWS, Section 6 and Section 7, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

L-1.11 Discussions The Government reserves the right to award a contract without discussions. However, following the initial evaluation, the Government may hold exchanges with offerors for clarification or communication purposes. The Government also reserves the right to establish a competitive range and conduct discussions if it is determined to be in its best interest. All exchanges will be conducted IAW FAR subpart 15.306.

L-1.12 Clarifications Offerors may be asked to provide clarification on certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond, or to resolve minor or clerical errors. These clarifications do not constitute discussions, and the Government reserves the right to award a contract without providing an opportunity for proposal revision.

L-1.13 Late Proposals Late proposals will be processed IAW FAR 15.208 - Submission, modifications, revisions, and withdrawal of proposals.

L-2 TIMELINE MANAGEMENT

L-2.1 Site Visit Contingent upon sufficient offeror interest, a site visit can be planned and held at RAF’s Lakenheath, Mildenhall, and Feltwell, with a separate site visit to RAF Fairford, Croughton and

Alconbury. These are subject to change. Should the site visit be held, all prospective offerors are highly encouraged to attend and are encouraged to inspect the sites where the services are to be performed. Details and information for the site visit will be provided after receipt of the information required in paragraph 2 below. All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office.

1. A maximum of 2 persons per company will be allowed to participate.

2. Contractor shall provide the names, Date of Birth (DOB), and Driving License or Passport Number of company representatives attending the pre-proposal conference and site visit no later than 1500 hours Greenwich Mean Time (GMT), 3 business days before site visit’s schedule date to: 48CONS.PKB.Refuse@us.af.mil

3. All questions and answers before and during the site visit will be recorded and published with the answers on https://www.sam.gov after the site visit.

L-2.2 Questions Questions must be submitted to 48CONS.PKB.Refuse@us.af.mil. All questions are due no later than 06 May 2026, 1600 Greenwich Mean Time.

All questions and answers (Q&As) will be posted to www.SAM.gov.

L-2.3 Submission Date The submittal due date for proposals is 27 May 2026, by 1600 hours Greenwich Mean Time to 48CONS.PKB.Refuse@us.af.mil.

L-2.4 Award A written notice of award will be sent to the successful offeror. The contract is considered awarded when the Government furnishes the executed contract document to that offeror.

Upon award of the basic IDIQ contract, the Government intends to simultaneously issue an initial Task Order for Integrated Waste Management Services (IWMS). This Task Order will satisfy the contract’s minimum guarantee, subject to the availability of funds.

L-3 VOLUME I - TECHNICAL PROPOSAL.

L-3.1 Technical Volume The Technical Volume shall be specific, detailed, and complete to clearly demonstrate the offeror’s thorough understanding of the requirements to accomplish IWMS Services for United States Visiting Forces (USVF) in the UK. Proposals must comply with the PWS (Section J, Attachment 1) including referenced Air Force (AF) publications, technical data, etc. Statements that merely paraphrase the PWS or use vague phrases such as “standard procedures will be employed” or “well known techniques will be used,” may be deemed non-responsive and therefore ineligible for award.

L-3.1.1. Technical Approach The Offeror shall describe its technical approach to accomplishing the work required by the PWS. This narrative shall demonstrate a thorough understanding of the requirements and detail the methods and procedures the Offeror will use to ensure all PWS standards for waste collection, transportation, and disposal are met or exceeded.

L-3.1.2. Technical Contents The offeror shall submit a Technical Proposal that contains the following:

1 Table of Contents Not to Exceed 2 pages 2 Glossary of Abbreviations and Acronyms Not to Exceed 1 page 3 Management Plan Not to Exceed 15 pages 4 Environmental Permits and Compliance Not to Exceed 15 pages 5 Vehicle and Equipment Management Plan Not to Exceed 15 pages

Table of Contents and Glossary of Abbreviations and Acronyms will not be included in the page count.

L-3.2 Table of Contents A table of contents shall be included in Volume I. Each subfactor, aspect, and section shall be clearly marked and tabbed for easy reference and pages shall be numbered in a consistent manner to meet the page count detailed at 3.1.2. Technical Contents.

L-3.2.1. Glossary of Abbreviations and Acronyms Volume I shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

L-3.3 Management Plan The Management Plan shall detail how the offeror will manage and balance technical performance, time constraints, cost factors, and the management of any proposed subcontractors.

The plan must detail how resources will be allocated and managed to ensure successful performance at multiple sites and throughout the growth cycles of the year, ensuring all PWS standards are always met.

The plan shall also describe how the mobilization will be accomplished within the 60-day maximum mobilization period and must include a schedule for phasing-in all PWS requirements, including coordination with incumbent contractors. The mobilization description shall address the offeror’s plan to effectively and efficiently provide initial support immediately at contract award, present a process for phasing-in program management to minimize impact to customers and describe an approach for managing mobilization risks.

Your plan shall include as a minimum, but is not limited to:

(a) Provide a timeline to outline key mobilization activities.

(b) Provide an organizational structure that addresses your management approach and identifies all key personnel IAW PWS paragraph 4.5.

(c) Provide an explanation on how the proposed management structure will ensure efficient and effective performance of the contract and how work will be accomplished in a logical sequence that will lead to successful performance.

(d) Provide an explanation of how your company will coordinate availability of personnel and equipment to remediate below standard performance in a timely manner without affecting regularly scheduled performance.

(e) Provide a detailed plan that outlines the procedures, personnel, and equipment in-place to ensure uninterrupted performance. The plan must specifically address how your company will cover service requirements during unexpected employee absences or the unavailability of subcontractors, guaranteeing no impact on regularly scheduled services.

(f) Provide details on how you will manage Subcontractors. This plan must describe how you will monitor and ensure subcontractor compliance with all PWS requirements. It must also detail your specific procedures for addressing subcontractor failures, including how you will correct deficiencies, whether the prime contractor will assume the required work to ensure uninterrupted services, and your process for managing subcontractor base access.

L-3.4 Environmental Permits and Compliance The Offeror shall provide verifiable proof that the prime contractor and all subcontractor(s) performing work under this contract possess the required UK Environmental Agency (EA) permits and are listed on the EA public register to legally transport, treat, and dispose of all waste streams identified in the PWS. If the Offeror or any proposed subcontractor does not currently possess a required permit, the Offeror must provide a detailed plan to obtain it. This plan must include a timeline demonstrating the permit will be secured prior to the contract start date.

A proposal may be deemed ineligible for award if the offeror fails to demonstrate that it and all subcontractors possess the relevant permits and licenses to operate IAW UK EA Standards. This requirement extends to all permits for any proposed facilities (e.g., Landfill sites, incinerators, material recovery facilities, processing/treatment plants) for each type of waste.

Your submission shall include, as a minimum, but is not limited to:

(a) Copies of all current EA environmental permits for each proposed disposal, treatment, or processing facility that will be used to fulfill the requirements of the PWS.

(b) For any required permits not currently held, a detailed permit acquisition plan with a timeline demonstrating the ability to secure the permit prior to the contract start date.

(c) A written declaration confirming that all submitted permits are current (or will be obtained as per the acquisition plan) and will be maintained throughout the full period of performance.

L-3.5 Vehicle and Equipment Management Plan

The Vehicle and Equipment Management Plan shall detail the Offeror’s approach to providing and maintaining all vehicles and equipment necessary for contract performance. The plan must also describe how this equipment will be utilized for the collection, transport, and final disposal of all waste streams IAW the PWS.

Your plan shall include, as a minimum, but is not limited to:

(a) A description of the Offeror's vehicle fleet, and proposed staffing model for qualified drivers and operators. This model must demonstrate that the proposed staffing level is sufficient to operate all primary vehicles, cover routine absences (e.g. sick or holiday leave), to ensure uninterrupted service IAW you’re the proposed management plan. The submission must also detail the proposed vehicle management and maintenance procedures to ensure all vehicles are kept in safe, operable, and roadworthy condition and address the availability of backup vehicles to be deployed during routine maintenance or unexpected downtime.

(b) An inventory list of all primary and backup equipment that will be utilized to perform the work. This list must specify all available skips (e.g. open skips, closed/lidded skips, roll-on/roll-off containers, etc.) that the Offeror has on-hand or can be readily obtained and provided to meet the requirements of all installations.

(c) A detailed description of the Offeror's process for waste collection and disposal, explaining how the vehicles and equipment listed will be utilized to perform these tasks.

L-4 VOLUME II – PAST PERFORMANCE PROPOSAL

L-4.1 Past Performance Volume and Past Performance Questionnaires (PPQs) Offerors are required to provide the Government with sufficient information to assess the extent and relevance of their past performance, performing similar services. It is the responsibility of the offeror to ensure the Contracting Office receives the past performance information to include completed Past Performance Questionnaires (Section J, Attachment 4). Specific guidelines and requirements about volume content and format are provided in this section. Offerors are required to submit one (1) original copy and one (1) redacted copy. All past performance questionnaires shall be submitted via email to the following address:

48CONS.PKB.Refuse@us.af.mil

L-4.2 Work Description The offeror shall submit detailed descriptions of relevant and recent work experience for at least two (2) contracts but no more than to five (5).

To be considered relevant, offerors must have:

(a) Performed the full range of IWMS as described in the PWS.

(b) Managed subcontractors (if applicable).

(c) Managed at least two (2) separate regions simultaneously. (A region is a geographical area that includes multiple sites).

(d) Serviced a minimum of 290 Front End Loaders (FEL).

(e) Serviced a minimum of 1.2M liters of liquid waste annually; and

(f) Performed on contracts with a minimum annual value of 4,000,000 GBP (approx.

$5,380,000 USD)

Relevant contracts are those of a similar scope, magnitude of effort, and complexities as described in the PWS. This information should include rationale supporting the offeror’s assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. When applicable, categorize and cross reference the relevance of the information into the specific relevancy criteria as defined in Section M 2.2.2, of this solicitation. The Government is not bound by the offeror’s opinion of relevancy.

To be considered recent, IWMS services for a particular customer must have occurred at some point within the last five (5) years of the issuance date of this solicitation. To be eligible for evaluation, a submitted effort must have had a minimum period of performance of six (6) months.

The detailed description submitted for each contract shall include, at a minimum, the following information:

a) Company/Division/Agency/Customer name.

b) Description of service provided.

c) Contract number.

d) Contract value.

e) Period of experience.

f) Verified, up-to-date name, address, email of company representative.

g) Contracting office contract information.

Describe your role (prime contractor, subcontractor, etc.) for each past performance reference cited. The Offeror must provide complete contact information for each reference. Please ensure the Point of Contact (POC) is willing and able to provide the detailed information on the contract submitted as past performance. Please provide email address, telephone number and an alternate POC if possible.

It is incumbent on the offeror to ensure the customer information is current and accurate.

L–4.3 Past Performance Contacts The Offeror is responsible for contacting the past performance points of contact prior to submission and ensure they are willing to provide the past performance questionnaire information (Section J, Attachment 4). The offeror is responsible for providing the past performance questionnaires to their POC early enough to ensure the POC can submit the completed questionnaire directly to the Contracting Officer by the proposal due date. The Offeror shall copy 48CONS.PKB.Refuse@us.af.mil on the outgoing email to the POC so that the questionnaire may be tracked. The completed questionnaire must be received directly from the POC. Offerors may provide multiple contacts for the same customer. The Government reserves the right to contact any number of references and to use sources other than those provided by the offeror to obtain information related to Past Performance.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE

QUESTIONNAIRE RESTS SOLELY WITH THE OFFEROR.

For each past performance POC provided, offerors must provide the following information to the contracting officer:

a) Company/Division name/Contracting Agency/Customer name

b) Description of service provided and key information to determine relevance to current scope of work

c) Contract number (if applicable)

d) Contract value

e) Period of performance

f) Verified, up-to-date name, address, and email.

Once the questionnaires are completed by the POC, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The POCs shall forward their completed questionnaires directly to the government; questionnaires submitted by the offeror will not be accepted for evaluation.

L-4.4 Past Performance Information from Other Sources Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor(s) may also be evaluated. References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact may be used in the evaluation of the offeror’s past performance.

Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of the Contractors who are part of a partnership/joint venture or teaming agreement identified in the Offerors proposal, inquiries of owner representative(s), Federal

Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), and any other known sources not provided by the Offeror. While the Government may elect to consider data obtained from other sources, it is still the responsibility of the offeror to provide sufficient information to demonstrate their proven past performance.

L-4.5 Adverse Past Performance Information The offeror may provide a response to adverse past performance information if it did not previously have an opportunity to do so. The offeror shall limit this response to addressing only the specific adverse comments.

L-4.6 Responsibility Determination Even though the assessment of past performance is separate and distinct from the Determination of Responsibility required by FAR Part 9.1, PPQ references contained herein may be used to support the Determination of Contractor Responsibility for the successful offeror.

L-5 VOLUME III - PRICE

L-5.1 Offer Sheet Complete the Offer Sheet attached to this RFP (Section J, Attachment 3). In so doing, the offeror agrees to the contract terms and conditions set forth in the solicitation and its attachments. The solicitation constitutes the model contract. Offerors should propose the best available pricing to the Government for each CLIN in arriving at the most competitive price.

The Government intends to award a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract. This type of contract establishes a scope of services that the Government can order on an as-needed basis. All services ordered under this IDIQ will be priced on a Firm-Fixed-Priced basis (FFP), as detailed in the Offer sheet. Accordingly, proposed pricing shall be firm-fixed and not subject to revision or negotiation after award. Proposals shall include pricing for all items in the Offer Sheet.

Any foreign proposed pricing must be submitted in British Pounds Sterling (£), exclusive of Value Added Tax (VAT). Ensure that unit prices are no more than two (2) decimal places.

Proposals shall remain valid for 180 days after the closing date of this solicitation.

Prices shall include all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Integrated Waste Management services for the period 01 May 2027 through 30 April 2035 IAW the PWS. Any Task Orders issued during the resultant contract will be priced IAW the pricing stated in the corresponding Contract Line-Item Number (CLIN) PWS and will not incur any additional cost at time of issuance. Example: CLIN 0003, Recyclable Collection - Base (PWS 1.1.1.3), £10,000.00/Month. A task order issued for 12 months would be priced at £10,000.00 per month for a total of £120,000.00.

The offer sheet will be submitted with the proposal. The pricing schedule will be completed later with the awardee’s information.

L-6 INFORMATIONAL PRICING NOTE – TUPE (Transfer of Undertakings (Protection of Employment) Regulations 2006 Definition. The United Kingdom’s Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

The Government does not have access to specific TUPE information and will not become involved in any related TUPE processes or associated liabilities (to include indemnification).

This applies during both the pre-award and post-award phases between transferor and transferee.

While the Government understands the relevance of TUPE information in proposing fixed prices, the responsibility to provide TUPE information rests solely with the transferor, as governed by Regulation 11 of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE). As the transferor need only provide TUPE information to the transferee prior to the transfer, the Government’s only obligation is to make available the listing of the current, incumbent contractor(s) with associated points of contact, if requested. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

As this is a firm-fixed-priced contract it is incumbent upon the offeror to calculate any anticipated TUPE pricing at time of proposal submittal. TUPE costs cannot be submitted as a conditional proposal, if submitted as such the offeror’s proposal will be considered unacceptable and the offeror may be excluded from competition.

Section M - Evaluation Factors for Award

M-1 BASIS FOR AWARD

The Government will award an Indefinite Delivery, Indefinite Quantity (IDIQ) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The evaluation will utilize a Performance-Price Tradeoff (PPT) where performance is significantly more important than price. Technical will be evaluated on an acceptable/unacceptable basis. The PPT will be conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 15, Department of Defense (DoD) Source Selection Procedures effective 20 August 2022 and Department of the Air Force FAR (DAFFARS) Mandatory Procedures (MP) 5315.3 for Source Selection as revised June 2024. If an offeror fails to meet all solicitation requirements, the Government will not make an award to that offeror. Only one award will be made as a result of this solicitation.

The following factors shall be used to evaluate offers.

1) Technical Subfactor 1.1: Management Plan

Subfactor 1.2: Environmental Permits and Compliance Subfactor 1.3: Vehicle and Equipment Management Plan

2) Past Performance

Recency Relevancy

3) Price Completeness Reasonableness Balance

M-2.0 BASIS FOR AWARD

M-2.1 Responsiveness Initially, offers will be evaluated for responsiveness. To be considered responsive a proposal must have complied with all instructions listed in Section L. The compliance evaluation will determine if the proposal clearly meets the minimum requirements of the solicitation. Offerors will be determined to be either “Responsive” or “Non-Responsive”.

M-2.2 Evaluation Factors Ratings The three (3) evaluation factors used to evaluate proposals are: Technical, Past Performance, and Price. The Government reserves the right to award a contract without discussions. However, following the initial evaluation, the Government may hold exchanges with offerors for clarification or communication purposes. The Government also reserves the right to establish a competitive range and conduct discussions if it is determined to be in its best interest. All exchanges will be conducted IAW FAR subpart 15.306.

M-2.2.1 Technical The Government will evaluate technical proposals using the subfactors listed in M-1 to assess whether the offerors proposed approach, as detailed in its proposal, will satisfy the Government’s requirements. The Government shall use an acceptable/unacceptable technical rating listed in Table 1 below, where all subfactors are considered equal. To be considered for contract award, each of the technical sub-factors must receive a pass rating.

M-2.2.1.1 Management Plan This sub-factor will be deemed acceptable if the offeror’s proposed plan meets all the required information in sections a to f and effectively describes strategies to successfully manage the project to meet the performance objectives.

(a) Timeline to outline key mobilization activities.

(b) An organizational structure that addresses the approach and identifies key personnel IAW PWS paragraph 4.5.

(c) An explanation on how the proposed management structure will ensure efficient and effective performance of the contract and how work will be accomplished in a logical sequence that will lead to successful performance.

(d) An explanation of how your company will coordinate availability of personnel and equipment to remediate below standard performance in a timely manner without affecting regularly scheduled performance.

(e) A detailed plan that outlines the procedures, personnel, and equipment in place to ensure uninterrupted performance. The plan must specifically address how your company will cover service requirements during unexpected employee absences or the unavailability of subcontractors, guaranteeing no impact on regularly scheduled services.

(f) Details on how you intend to manage subcontractors’ performance and base access to ensure seamless quality performance.

M-2.2.1.2 Environmental Permits and Compliance This sub-factor will be deemed acceptable if the offeror’s proposed plan meets all the required information in sections a to c and effectively describes strategies to successfully manage the

(a) Copies of the current EA environmental permits for each proposed disposal, treatment, or processing facility that will be used to fulfill the requirements of the PWS.

(b) For any required permits not currently held, a detailed permit acquisition plan with a timeline demonstrating the ability to secure the permit prior to the contract start date.

(c) A written declaration confirming that all submitted permits are current (or will be obtained as per the acquisition plan) and will be maintained throughout the full period of performance.

M-2.2.1.3 Vehicle and Equipment Management Plan This sub-factor will be deemed acceptable if the offeror’s proposed plan meets all the required information in sections a to c and effectively describes strategies to successfully manage the

(a) A description of the Offeror's vehicle fleet, including the management and maintenance procedures to ensure all vehicles are kept in safe, operable, and roadworthy condition IAW all applicable UK laws and standards. The plan must also address the availability of backup vehicles to be deployed during routine maintenance or unexpected breakdowns.

(b) An inventory list of all primary and backup equipment that will be utilized to perform the work. This list must specify all available skips (e.g. open skips, closed/lidded skips, roll-on/roll-off containers) that the Offeror has on hand or can readily provide to meet the requirements of all installations.

(c) A detailed description of the Offeror's process for the collection and disposal of waste.

Technical evaluations will be rated using the following presented in Table 1 below:

Table 1. Technical Acceptable/Unacceptable Acceptable Proposal meets the minimum requirements of the solicitation

Unacceptable Proposal does not meet the minimum requirements of the solicitation

M-2.2.2 Past Performance The past performance evaluation is an assessment of the Government’s confidence in an offeror’s ability to successfully perform the work required by the solicitation. This assessment is based on the offeror’s record of recent and relevant past performance. As a result of this evaluation, the Government will assign the offeror one of the confidence ratings as defined in Table 3 below.

Recent and relevant past performance will be based on information received from questionnaires completed by the offeror’s previous customers (identified by the respective offerors) and any other sources of information available to the Government. Greater consideration may be given to information on those contracts deemed most relevant to the effort described in this solicitation.

Past performance of predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be considered equivalent to past performance information for the principal offeror.

Recency is defined as: Five (5) years from the issuance of this solicitation. The period of performance for past performance submitted must be a minimum of six (6) months.

Relevancy is defined as:

(a) Performed the full range of IWMS as described in the PWS;

(b) Managed subcontractors (if applicable);

(c) Managed at least two (2) separate regions simultaneously. (A region is a geographical area that includes multiple sites);

(d) Serviced a minimum of 290 Front End Loaders (FEL);

(e) Serviced a minimum of 1.2M liters of liquid waste annually; and

(f) Performed on contracts with a minimum annual value of 4,000,000 GBP (approx.

$5,380,000 USD)

The Government will validate the recency and relevancy of each past performance reference submitted. Relevant performance includes past or present efforts involving similar scope, magnitude of effort, and complexity as compared to the requirements of this solicitation. Based on this assessment, the Government will assign a relevancy rating from Table 2 for each recent reference. The Government is not bound by the offeror’s opinion of relevancy.

Table 2. Past Performance Relevancy Ratings Method Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance information rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance IAW FAR 15.305(a)(2)(iv). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

M-2.2.2.1 Past Performance Questionnaires Using questionnaires, the Government shall seek relevant and recent performance information based on (1) the past and present efforts provided by the offeror and (2) data independently obtained from other government and commercial sources to assess past performance.

In addition to the Past Performance Questionnaires (Section J, Attachment 4) completed by the points of contact listed in the proposal, the Government may also utilize data independently obtained from other government and commercial sources during the past performance evaluation. Other sources may include, but are not limited to, past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of the Contractors who are part of a partnership/joint venture or teaming agreement identified in the Offerors proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), and any other known sources not provided by the Offeror.

The assessment process will result in an overall performance confidence assessment using the ratings in Table 3.

Table 3. Performance Confidence Rating Rating Description Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available, or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

M-2.3 Price Evaluation The Government will evaluate prices submitted in the Offer Sheet (Section J, Attachment 3).

Failure to propose on all Contract Line-Item Numbers (CLINs) will render the price evaluation incomplete and the proposal non-responsive.

The contracting officer has determined there is a high probability of adequate price competition for this acquisition. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

The Government will calculate a Total Proposed Price (TPP) for each offeror. An offeror’s TPP will be determined by multiplying the quantities for each CLIN (0001-0039) identified in the Offer Sheet by the proposed unit price to calculate the extended price for that CLIN. This will be performed on all CLINs across all ordering and option periods (Base Ordering Period 1-5 and Options Periods 1-3) as identified in the Offer Sheet (Section J, Attachment 3). The sum of these extended prices will constitute an offerors TPP for the entire period of performance.

Next, IAW FAR clause 52.217-8, the Government will evaluate the Option to Extend Services, which allows the Government to require continued performance of any services at the rates specified in the contract. For evaluation purposes only, the price for this option will be calculated as fifty percent (50%) of the total price for the final full option period and will be added to the

TPP to arrive at a Total Evaluated Price (TEP). The TEP will be presented to the Source Selection Authority for the purpose of making the source selection decision.

In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs will be recomputed accordingly. If the offeror provides a total amount for a CLIN but fails to enter the unit price, the total amount divided by the respective CLIN quantity will be held to be the intended unit price.

Price information submitted in each offerors’ price proposal shall be evaluated to determine if proposed prices are fair and reasonable IAW FAR 15.305. The Government may also use any of the price analysis techniques IAW FAR 15.404-1(b) with reasonableness being evaluated IAW FAR 15.404-1(b)(2).

Balance shall be evaluated IAW FAR 15.404-1(g) to determine if one or more-line items is significantly over or understated. The proposal may be rejected if it is determined to be unbalanced and as a result poses an unacceptable risk to the Government.

Any TEP resulting in the determination of being found unreasonable IAW FAR 15.404 and FAR 31.201-3, unbalanced IAW FAR 15.404-1(g), or incomplete may not be considered for award.