Attachment 2 Instructions to Offerors FAR 52.121-1 and 52.212-2.pdf

HT940624R0037 – Request for Quotes

Langley AFB, VA Ambulance Service

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

1.1 Addendum to 52.212-1 (b), Submission of offers. Only electronic versions of quotes will be accepted. Paper copies or hand carried quotes will not be considered for award. Submit signed and dated offers no later than 2 PM eastern time 23 July 2024 via email to: Jan Harding at jan.t.harding.civ@health.mil .

1.2 All quotes shall be submitted as complete, clearly presented, and contains sufficient detail for effective evaluation as detailed in Addendum to 52.212-2 of this solicitation.

1.3 The quote submission shall include four parts:

1.3.1 General documents.

1.3.1.1 A signed and dated cover letter to include company name, address, phone number, name of authorized agent, company CAGE Code, and Unique Entity Identifier (UEI).

1.3.1.2 Completed Certifications and Representations. This RFQ includes provisions that the offeror must fill in. Quotes shall contain the completed representations unless the offeror has already completed the representations in SAM. If the representations are in SAM, please state such in the cover letter.

1.3.1.3 . Malpractice Insurance Certification. The quoter shall provide proof of Malpractice Insurance

1.3.2 The offeror shall provide a detailed description of how it will meet the following:

• Ability to provide Critical Care/Emergency Advanced Life Support – arrive 45 minutes or less

• Ability to provide Non-Emergency Advanced Life Support – arrive 90 minutes or less

• Ability to provide Basic Life Support – arrive 180 minutes or less.

• Ability to provide ambulance transportation services 24 hours a day, 365 days per year.

• Ability to provide Certified Medical Technician’s (EMT)

• Ability to make one (1) phone call is required per transport.

• Proof of Automobile Liability Insurance

• Proof of Medical Liability Insurance

1.3.3 Past Performance. The vendor shall include the following:

Vendors shall provide past performance data for all similar contracts within 2 years prior to the closing date of this solicitation. Past performance is limited to no more than three relevant contracts. If past performance information is provided for more than three (3) contracts, only the first three (3) will be considered. Each reference shall include:

Organization/Location;

Point of Contact (POC) to include Title/Phone Number/ Email Address;

Contract Reference Number;

Contract Start Date;

Contract Delivery Date;

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

mailto:jan.t.harding.civ@health.mil

Value of the Contract (rounding to the nearest $5K is acceptable);

Whether of not the POC has agreed to be contacted as a reference.

If the vendor does not possess relevant past performance, the vendor shall submit a statement that it possesses no relevant Past Performance.

1.3.4 A completed Attachment 4 - Quote Pricing Worksheet. Do not use any other document for price submission. Although your company quote sheet may also be included, only the Attachment 4 pricing will be evaluated.

ADDENDUM TO 52.212-2 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

Addendum to 52.212-2 Evaluation-Commercial Items.

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

1.2 Award will be made based on a Technical, Past Performance and Price on a Trade Off basis. Technical approach and past performance, when combined, are more important than price.

1.3 The Government will use the following process to evaluate offers:

Step 1: Evaluate all quotes for responsiveness. If the contracting officer determines it necessary, the Government reserves the right to contact all, some, or none of the offerors to clarify minor omissions or discrepancies in their offer. Such communications shall not be considered “Discussions” as defined in FAR 15.

Step 2: Evaluate responsive quotes for Technical Acceptability. "Acceptable" is when the quote conforms to the specifications required by the Performance Work Statement and the Addendum to FAR 52.212-1 above.

Step 3: Evaluate past performance on recency and relevancy.

Relevancy Assessment: An assessment of the past performance information will be made to determine if it is relevant. To be relevant, the task order must be for Ambulance services.

Recency Assessment: Services provided within two years of the closing date of this solicitation.

Step 4: Make a best-value decision based on technical, past performance and a determination that the price is fair and reasonable.