Attachment 1(a) Specifications Part_1_of_2 Birmingham EHRM 08-31-2022.pdf

100% Construction Documents: Technical Specifications August 18, 2022

Department of Veterans Health Administration

Electronic Health Record Modernization (EHRM) Infrastructure Upgrades – Birmingham, AL Project No. 521-20-901

Contract No. 36C77621C0111

VA Birmingham Healthcare System (VABHCS)

1700 19th Street

Birmingham, AL, 35233

US Department of Veterans Affairs

Program Contracting Activity Central (PCAC)

6150 Oak Tree Blvd., Suite 300

Independence, OH 44131

Prepared by:

GDM of Oregon

1401 W 34th Ave Suite 200

Anchorage, Alaska 99503

VA Birmingham Healthcare System (VABHCS) 100% Construction Documents

Birmingham, AL 08/18/2022

Electronic Health Records Modernization

(EHRM) Infrastructure Upgrades

Birmingham, AL

VA Project No. 521-20-901

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TABLE OF CONTENTS

SECTION 00 01 10

THE SPECIFICATIONS LISTED BELOW FORM A PART OF THE CONTRACT.

DIVISION 00 - SPECIAL SECTIONS # of Pages

00 01 10 Table of Contents……………………………………………………………………6

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements…………………………………………………………26

01 32 16.15 Project Schedules……………………………………………………………………9

01 33 00 Submittal Procedures……………………………………………………………8

01 33 23 Shop Drawings, Product Data, and Samples………8

01 35 26 Safety Requirements……………………………………………………………43

01 42 19 Reference Standards………………………………………………………………9

01 45 00 Quality Control………………………………………………………………………10

01 45 29 Testing Laboratory Services…………………………………………8

01 57 19 Temporary Environmental Controls……………………………7

01 74 19 Construction Waste Management……………………………………7

01 81 13 Sustainable Construction Requirements………………8

01 91 00 General Commissioning Requirements……………………41

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Selective Demolition……………………………………………………………3

02 81 00 Transportation and Disposal of Hazardous

Materials………………………………………………………………………………………15

02 82 00 Asbestos Remediation…………………………………………………………91

02 83 00 Lead Remediation……………………………………………………………………47

02 83 33.13 Lead-Based Paint Removal and Disposal……………13

DIVISION 03 – CONCRETE

03 30 00 Cast-In-Place Concrete……………………………………………………………………………32

DIVISION 04 – MASONRY

00 01 10 - 2 of 7

04 20 00 Unit Masonry………………………………………………………………………………24

DIVISION 05 – METALS

05 50 00 Metal Fabrications…………………………………………………………………8

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry………………………………………………………………………10

06 20 00 Finish Carpentry………………………………………………………………………4

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 27 26 Fluid-Applied Membrane Air and Moisture

Barrier………………………………………………………………………………………………8

07 50 05 Roof Systems…………………………………………………………………………………6

07 84 00 Firestopping…………………………………………………………………………………8

07 92 00 Joint Sealants……………………………………………………………………………9

DIVISION 08 – OPENINGS

08 11 10 Hollow Metal Doors and Frames……………………………………9

08 14 16 Flush Wood Veneer Doors……………………………………………………7

08 31 13 Access Doors and Frames……………………………………………………6

08 71 00 Door Hardware……………………………………………………………………………16

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes……3

09 06 00 Schedule for Finishes…………………………………………………………2

09 22 16 Non-Structural Metal Framing………………………………………8

09 29 00 Gypsum Board…………………………………………………………………………………5

09 51 00 Acoustical Ceiling Tile…………………………………………………11

09 65 13 Resilient Base……………………………………………………………………………4

09 65 36.13 Static Dissipative Resilient Flooring………………8

09 69 00 Access Flooring………………………………………………………………………24

09 91 00 Painting…………………………………………………………………………………………11

DIVISION 10 – SPECIALTIES

00 01 10 - 3 of 7

10 14 00 Signage………………………………………………………………………………………………6

10 15 10 Miscellaneous Accessories………………………………………………3

10 44 13 Fire Extinguisher Cabinets …………………………………………3

DIVISION 11 – EQUIPMENT (NOT USED)

DIVISION 12 – FURNISHINGS (NOT USED)

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-

Structural Components…………………………………………………………6

13 21 33 Hot-Cold Aisle Containment Systems Hard

Partitions………………………………………………………………………………………4

DIVISION 14– CONVEYING EQUIPMENT (NOT USED)

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression…………………………4

21 13 13 Wet-Pipe Sprinkler System Modifications…………8

21 13 45 Sprinkler Guards………………………………………………………………………2

21 22 00 Clean Agent Fire Suppression System…………………19

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing…………………………24

22 05 23 General-Duty Valves for Plumbing Piping…………6

22 05 33 Heat Tracing for Plumbing and HVAC Piping……6

22 07 11 Plumbing Insulation………………………………………………………………8

22 08 00 Commissioning of Plumbing Systems…………………………4

22 11 00 Facility Water Distribution…………………………………………8

22 13 00 Facility Sanitary and Vent Piping………………………12

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC……………………………………30

23 05 12 General Motor Requirements for HVAC and

Steam Generation Equipment…………………………………………10

00 01 10 - 4 of 7

23 05 41 Noise and Vibration Control for HVAC Piping and Equipment………………………………………………………………………………8

23 05 93 Testing, Adjusting, and Balancing for

HVAC………………………………………………………………………………………………………8

23 07 11 HVAC and Boiler Plant Insulation…………………………18

23 08 00 Commissioning of HVAC Systems……………………………………4

23 09 23 Direct-Digital Control System for HVAC…………32

23 21 13 Hydronic Piping………………………………………………………………………20

23 21 23 Hydronic Pumps…………………………………………………………………………10

23 22 13 Steam and Condensate Heating Piping……………………6

23 31 00 HVAC Ducts and Casings………………………………………………………8

23 37 00 Air Outlets and Inlets………………………………………………………4

23 64 00 Packaged Water Chillers…………………………………………………12

23 81 23 Computer-Room Air Conditioners…………………………………8

DIVISION 25 – INTEGRATED AUTOMATION (NOT USED)

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations…12

26 05 19 Low-Voltage Electrical Power Conductors and

Cables………………………………………………………………………………………………10

26 05 26 Grounding and Bonding for Electrical

Systems…………………………………………………………………………………….………8

26 05 33 Raceway and Boxes for Electrical Systems……16

26 05 73 Overcurrent Protective Device Coordination

Study……………………………………………………………………………………………………6

26 08 00 Commissioning of Electrical Systems……………………4

26 09 23 Lighting Controls……………………………………………………………………4

26 22 00 Low-Voltage Transformers…………………………………………………6

26 24 13 Distribution Switchboards……………………………………………10

26 24 16 Panel Boards…………………………………………………………………………………8

26 25 11 Busways……………………………………..……………………………………………………6

00 01 10 - 5 of 7

26 27 26 Wiring Devices……………………………………………………………………………6

26 29 21 Enclosed Switches and Circuit Breakers……………6

26 33 53 Static Uninterruptible Power Supply…………………26

26 43 13 Surge Protective Devices…………………………………………………4

26 51 00 Interior Lighting…………………………………………………………………10

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications

Installations……………………………………………………………………………44

27 05 26 Grounding and Bonding for Communications

Systems………………………………………………………………………………………………6

27 05 33 Conduits and Backboxes for Communications

Systems……………………………………………………………………………………………12

27 05 36 Cable Trays for Communication Systems………………4

27 05 53 Identification for Communications Systems……2

27 08 00 Commissioning of Communications Systems…………4

27 10 00 Structured Cabling…………………………………………………………………6

27 11 16 Communications Cabinets, Racks, Frames, and

Enclosures………………………………………………………………………………………6

27 11 19 Communications Termination Blocks and Patch

Panels…………………………………………………………………………………………………4

27 11 26 Communications Rack Mounted Power Protection and Power Strips………………………………………………………………………4

27 13 13 Communications Copper Backbone Cabling……………2

27 13 13.13 Communications Copper Cable Splicing and

Terminations…………………………………………………………………………………2

27 13 23 Communications Optical Fiber Backbone

Cabling………………………………………………………………………………………………4

27 15 13 Communications Copper Horizontal Cabling………2

27 15 13.13 Communications Optical Fiber Cable Splicing and Terminations………………………………………………………………………2

27 16 19 Communications Patch Cords, Station Cords, and Cross Connect Wire………………………………………………………2

00 01 10 - 6 of 7

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security………………………………………………………………………………26

28 05 13 Conductors and Cables for Electronic Safety and Security………………………………………………………………………………14

28 05 26 Grounding and Bonding for Electronic Safety and Security…………………………………………………………………………………6

28 05 28.33 Conduits and Back Boxes for Electronic

Safety and Security……………………………………………………………16

28 08 00 Commissioning of Electronic Safety and

Security……………………………………………………………………………………………4

28 13 00 Physical Access Control System………………………………62

28 23 00 Video Surveillance………………………………………………………………14

28 31 00 Fire Detection and Alarm…………………………………………………9

DIVISION 31 – EARTHWORK (NOT USED)

DIVISION 32 – EXTERIOR IMPROVEMENTS (NOT USED)

DIVISION 33 – UTILITIES (NOT USED)

DIVISION 34 – TRANSPORTATION (NOT USED)

DIVISION 48 – ELECTRICAL POWER GENERATION (NOT USED)

EXHIBITS

Exhibit 1 Life Safety Assessment for The Department of

Veterans Affairs Medical Center Birmingham, Alabama Project No. 521-18-901 December 31,

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Electronic Health Records Modernization (EHRM) Infrastructure Upgrades Birmingham, AL VA Project No. 521-20-901

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GENERAL REQUIREMENTS

SECTION 01 00 00

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Electronic Health Records

Modernization(EHRM)Infrastructure Upgrades, Birmingham, AL, VA Project

No. 521-20-901 as required by drawings and specifications.

A. Visits to the site by Bidders shall be made in accordance with the solicitation.

B. Offices of GDM of Oregon as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the

Government without affirmations by Contracting Officer or his duly authorized representative.

C. Work subject to tests and/or testing laboratory shall be retained by

General Contractor. Also see 014529 Testing and Laboratory Services, and 019100 General Commissioning Requirements.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

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1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security escort and arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. Only a limited number of keys will be issued to the contractor. Key requests shall be made in writing to the COR.

2. If the Contractor loses a key, a charge of $30 will be billed for a replacement key.

3. Ensure all doors leading to and from construction are either monitored or locked to prevent access to the area from unauthorized persons.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the

Electronic Health Records Modernization (EHRM) Infrastructure Upgrades Birmingham, AL VA Project No. 521-20-901

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“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Contractor may have designated areas pending campus activities, to be coordinated by the COR or COR representative.

1.5 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

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B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the

Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The

Contractor shall repair or pay for the repair of any damaged to curbs, sidewalks, and roads.

D. There is no lay down area, conditioned storage area for fiber/etc, working space or space available on campus for storing materials. Lay down space shall be the procured by the contractor unless identified on the drawings.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. N/A

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

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2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR.

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3. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of

Veterans Affairs so that Medical Center operations will continue during the construction period.

4. N/A.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be

Electronic Health Records Modernization (EHRM) Infrastructure Upgrades Birmingham, AL VA Project No. 521-20-901

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When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR

COMMUNICATIONS .

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

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1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways.

O. N/A

1.6 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, buildings and campus in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by COR and contractor. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause

Electronic Health Records Modernization (EHRM) Infrastructure Upgrades Birmingham, AL VA Project No. 521-20-901

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52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags and/or noted on drawings or in specifications. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

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3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. Room owner will not be occupying the space during construction, however the room office equipment will remain. **** It shall be the construction contractor responsibility to “gently move” office equipment locally (desks, chairs, cabinets, etc) to complete the construction work, clean, and return office equipment to their original locations. Contractor shall understand the VA does not have labor to assist with this effort.****

4. If applicable PCB Transformers and Capacitors: The Contractor shall be responsible for disposal of the Polychlorinated Biphenyl (PCB) transformers and capacitors. The transformers and capacitors shall be taken out of service and handled in accordance with the procedures of the Environmental Protection Agency (EPA) and the

Department of Transportation (DOT) as outlined in Code of Federal

Regulation (CFR), Titled 40 and 49 respectively. The EPA's Toxic

Substance Control Act (TSCA) Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply. Upon removal of PCB transformers and capacitors for disposal, the "originator" copy of the Uniform

Hazardous Waste Manifest (EPA Form 8700-22), along with the Uniform

Hazardous Waste Manifest Continuation Sheet (EPA Form 8700-22A) shall be returned to the Contracting Officer who will annotate the contract file and transmit the Manifest to the Medical Center's

Cemetery's Chief.

a) Copies of the following listed CFR titles may be obtained from the Government Printing Office:

40 CFR 261........Identification and Listing of Hazardous Waste

40 CFR 262........Standards Applicable to Generators of Hazardous

Waste

40 CFR 263........Standards Applicable to Transporters of

Hazardous Waste

40 CFR 761........PCB Manufacturing, Processing, Distribution in

Commerce, and use Prohibitions

49 CFR 172........Hazardous Material tables and Hazardous

Material Communications Regulations

49 CFR 173........Shippers - General Requirements for Shipments and Packaging

Electronic Health Records Modernization (EHRM) Infrastructure Upgrades Birmingham, AL VA Project No. 521-20-901

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49 CRR 173........Subpart A General

49 CFR 173........Subpart B Preparation of Hazardous Material for

Transportation

49 CFR 173........Subpart J Other Regulated Material; Definitions and Preparation

TSCA..............Compliance Program Policy Nos. 6-PCB-6 and 6-

PCB-7

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant Discharge

Electronic Health Records Modernization (EHRM) Infrastructure Upgrades Birmingham, AL VA Project No. 521-20-901

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Elimination System (NPDES) permit is required for this project. The

Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. VA will make the permit application available at the (appropriate medical center) office. The apparent low bidder, contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements.

Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the

Contractor's method of operations and operations planning and the

Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

1. Designating areas for equipment maintenance and repair;

2. Providing waste receptacles at convenient locations and provide regular collection of wastes;

3. Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

4. Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and

5. Providing adequately maintained sanitary facilities.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

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C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, AutoCAD (DWG) as-builts, complete with all relevant shape files, XREFS, fonts, tables, and other background implementations/links necessary to recreate the Acrobat PDF files provided in full, shall be made available for the COR review, as often as requested. Scanned PDFs of as-builts are not acceptable. They must be AutoCAD exported PDFs, complete with the appropriate layers.

Only red-line versions of field drawings may be scanned as PDFs.as-built drawings.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit two sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether

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01 00 00 - 14/25 tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

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i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities

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Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

E. Following written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

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b) Code 1-Air Conditioning Systems

Air conditioning leak in part of the building, if causing damage.

Air conditioning system not cooling properly.

c) Code 1 Doors

Overhead doors not operational, causing a security, fire or safety problem.

1) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

d) Code 3-Doors

Overhead doors not operational.

Interior/exterior personnel doors or hardware not functioning properly.

e) Code 1-Electrical

Power failure (entire area or any building operational after

1600 hours).

Security lights.

Smoke detectors.

f) Code 2-Electrical

Power failure (no power to a room or part of building).

Receptacle and lights not operational (in a room or part of building).

g) Code 3-Electrical Exterior lights not operational.

h) Code 1-Gas

Leaks and pipeline breaks.

i) Code 1-Heat

Power failure affecting heat.

j) Code 1-Plumbing

Hot water heater failure.

2) Leaking water supply pipes

k) Code 2-Plumbing

Flush valves not operating properly Fixture drain, supply line or any water pipe leaking.

Toilet leaking at base.

l) Code 3- Plumbing

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Leaky faucets.

m) Code 3-Interior Floors damaged.

Paint chipping or peeling.

Casework damaged.

n) Code 1-Roof Leaks

Damage to property is occurring.

o) Code 2-Water (Exterior)

No water to facility.

p) Code 2-Water (Hot)

No hot water in portion of building listed.

q) Code 3 All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

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1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

B. When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof.

1.14 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the

COR will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014

Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

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4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce…