Amendment 0003_36C77623B0026_18JUL2023.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 2

521-20-901

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

36C776

Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

To all Offerors/Bidders

36C77623B0026

07-18-2023

X

X

X 1

ELECTRONIC HEALTH RECORD MODERNIZATION (EHRM) INFRASTRUCTURE UPGRADES, VA MEDICAL CENTER (VAMC) BIRMINGHAM, ALABAMA

a. Prospective Bidders' questions Q56 through Q62 and the Government's responses A56 through A62 are hereby incorporated herein. See the next page of this amendment for these Questions and Answers.

b. The Bid Opening for this procurement will be on July 28, 2023, at 3:00 p.m. Eastern Time via an MS Teams meeting.

Specific details on this Teams meeting will be provided by July 25, 2023, on SAM.gov under Solicitation # 36C77623B0026.

Prospective Bidders are reminded that their bid submission to the Government by Bid Due Date and Time, must include proper and adequate bonding documentation and any other material required in this solicitation; without these documents, the Bidder may not be considered for award.

EHRM Birmingham Infrastructure Upgrades Amendment 0003

c. Prospective Bidders’ questions and the Government’s responses to these questions are shown below:

Q56: Is there a specific time of day that work can be performed? Which work? Are nights preferable?

A56: Nights are preferable if work will disrupt normal day staff/patient work activity.

Q57: Will the installers have keys and NON-escorted access to closets and offices where work is performed?

A57: Installers will not have keys to OIT closets/data center. Escorts are required for OIT closets and offices.

Q58: Are there conduits inside walls for data cables being installed; if not, will conduits be installed?

A58: It is assumed that existing drops are fed by conduit. Contractor shall verify during construction. The copper horizontal cabling does not need to be routed in conduit.

Q59: For existing Data cable locations, will those cables need to remain connected until cutover?

A59: Yes, all existing system cabling must remain in place until cutover is complete.

Q60: For existing Data cable locations, will we use the same conduit for the new cables? If so, how will these be addressed? Possible scenario: remove the faceplate from the outlet box, leave the patch cord connected to data jacks secure to the side, drop new cables down the conduit remove the unused cables as needed for conduit space, terminate new cables then remove all old after cutover.

A60: Contractor's scenario as described is acceptable. It is also acceptable to free cable within walls as defined in detail 6 TK-001.

Q61: Is there a staging area for material inside the building for contractors to use? Or, is there space available in the parking lot for conex?

A61: Staging for material inside the building is very limited, and there is no onsite space available for a conex.

Q62: Will the installation go floor by floor? Start to finish including cutover before cabling can start on another floor.

A62: No, Horizontal cabling installation can happen concurrently on multiple floors or buildings at any time. All TRs must be complete prior to cutover. Cutover can only be performed when all fiber is installed from MCR to TR, tested and approved, MCR is complete and all VA active equipment is relocated. No services may be interrupted for any extended length of time.

End of Document