Attachment 12 Subcontracting Plan Template.docx

RFP 24322623R0004 Postal Service Health Benefits System (PSHBS) Indefinite Delivery, Indefinite Quantity (IDIQ) Contract

U.S. OFFICE OF PERSONNEL MANAGEMENT

SMALL BUSINESS SUBCONTRACTING PLAN OUTLINE

The following outline meets the minimum requirements of Section 8(d) of the Small Business Act (15 U.S.C. 637(d)) and the Federal Acquisition Regulation (FAR) Subpart 19.7. It is intended to be a guideline. It is not intended to replace any existing corporate plan which is more extensive. If assistance is needed to locate small businesses sourced, contact the Contracting Officer for this acquisition.

The minimum required subcontracting goals for the U.S Office of Personnel Management (OPM) is provided in the table below:

IDENTIFICATION DATA DATE PREPARED: [Type here]

Company Name: [Type here]

Address: [Type here]

1. TYPE OF PLAN: (Check only one)

☐ INDIVIDUAL PLAN: In this type of plan all elements are developed specifically for this contract and are applicable for the full terms of this contract.

☐ MASTER PLAN: In this type of plan, goals are developed for this contract; all other elements are standard. The master plan must be approved every three (3) years. Once incorporated into a contract with specific goals, it is valid for the life of the contract.

☐ COMMERCIAL PLAN: This type of plan is used when the Contractor sells products and services customarily used for nongovernment purposes. Plan/goals are negotiated with the initial Agency on a Company-wide basis rather than for individual contracts. The plan is effective only during year approved. The Contractor must provide a copy of the initial Agency approval, and must submit an annual SF 295 to OPM with a breakout of subcontracting prorated for OPM (with a Bureau breakdown, if possible.)

2. GOALS:

FAR 19.704(a)(1) requires separate dollar and percentage goals for using small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns for the base year and each option year. (Please note that the goals for veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns are sub-sets of the small business goal).

A. Estimated dollar value of all planned subcontracting, i.e., to all types of business concerns under this contract is:

(Add lines if necessary.)

B. Estimated dollar value* and percentage of planned subcontracting to small business concerns is: (*This figure includes the amount in C, D, E, F and G below.)

C. Estimated dollar value and percentage of planned subcontracting to HUBZone small business concerns is:

D. Estimated dollar value and percentage of planned subcontracting to small disadvantaged business concerns is:

E. Estimated dollar value and percentage of planned subcontracting to small women-owned business concerns is:

F. Estimated dollar value and percentage of planned subcontracting to veteran-owned small business concerns is:

G. Estimated dollar value and percentage of planned subcontracting to service-disabled veteran-owned small business concerns is:

H. Supplies and/or services to be subcontracted under this contract, business size (i.e., Small Business (SB), HUBZone, Small Disadvantage Business (SDB), Women-Owned Small Business (WOSB), Veteran-Owned Small Business (VOSB), Small Disadvantage Veteran-Owned Small Business (SDVOSB) and Large Business (LB), and the estimated dollar expenditure are:

(Add lines or additional sheets if necessary.)

*Business Size: Identify all that applies (i.e., SB; HUBZone; SDB; WOSB; VOSB; SDVOSB; LB.)

I. Explain the methods used to develop the subcontracting goals for SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns. Explain how the product and service areas to be subcontracted were established, how the areas to be subcontracted to SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns were determined, and how the capabilities of SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns were determined. Identify all source lists used in the determination process.

J. Indirect and overhead costs

☐ HAVE BEEN

☐ HAVE NOT BEEN

included in the dollar and percentage subcontracting goals stated above. (Check one.)

K. If indirect and overhead costs HAVE BEEN included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns.

3. PLAN ADMINISTRATOR:

FAR 19.704(a)(7) requires information about the Company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, position within the corporate structure and the duties of that employee.

Duties: Does the individual named above perform the following duties listed below (A – P)? (If NO is checked, please indicate who in the Company performs those duties, or indicate why the duties are not performed in your Company.)

A. Developing and promoting Company/division policy statements that demonstrate the Company’s/division’s support for awarding contracts and subcontracts to SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns.

☐ YES

☐ NO, [Type here]

B. Developing and maintaining bidders’ list of SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns from all possible sources.

☐ YES

☐ NO, [Type here]

C. Ensuring periodic rotation of potential subcontractors on bidders’ lists.

☐ YES

☐ NO, [Type here]

D. Assuring that SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns are included on the bidders’ list for every subcontract solicitation for products and services they are capable of providing.

☐ YES

☐ NO, [Type here]

E. Ensuring that subcontract procurement “packages” are designed to permit the maximum possible participation of SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns.

☐ YES

☐ NO, [Type here]

F. Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns participation.

☐ YES

☐ NO, [Type here]

G. Ensuring that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted by SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns.

☐ NO, [Type here]

H. Overseeing the establishment and maintenance of contract and subcontract award records.

☐ YES

☐ NO, [Type here]

I. Attending or arranging for the attendance of Company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

☐ YES

☐ NO, [Type here]

J. Directly or indirectly counseling SB, HUBZone, SDB, WOSB, VOSB or SDVOSB concerns on subcontracting opportunities and how to prepare responsive bids to the Company.

☐ YES

☐ NO, [Type here]

K. Providing notice to subcontractors concerning penalties for misrepresentations of business status as SB, HUBZone, SDB, WOSB, VOSB or SDVOSB concerns for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

☐ YES

☐ NO, [Type here]

L. Conducting or arranging training for purchasing personnel regarding the intent and impact of Public Law 95-907 on purchasing procedures.

☐ YES

☐ NO, [Type here]

M. Developing and maintaining an incentive program for buyers which supports the subcontracting program.

☐ YES

☐ NO, [Type here]

N. Monitoring the Company’s performance and making any adjustments necessary to achieve the subcontract plan goals.

☐ YES

☐ NO, [Type here]

O. Preparing and submitting timely reports.

☐ YES

☐ NO, [Type here]

P. Coordinating the Company’s activities during compliance reviews by Federal Agencies.

☐ YES

☐ NO, [Type here]

4. EQUITABLE OPPORTUNITY:

FAR 19.704(a)(8) requires a description of the efforts your Company will make to ensure that SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns will have an equitable opportunity to compete for subcontracts.

A. Outreach efforts to obtain sources: (Check all that apply.)

☐ Contacting minority and small business trade associations ☐ Contacting business development organizations ☐ Attending small and minority business procurement conferences and trade fairs ☐ Finding sources from the Small Business Administration’s Procurement Network

B. Internal efforts to guide and encourage purchasing personnel: (Check all that apply.)

☐ Presenting workshops, seminars and training programs ☐ Establishing, maintaining and using SB, HUBZone, SDB, WOSB, VOSB and SDVOSB source lists, guides and other data for soliciting subcontracts ☐ Monitoring activities to evaluate compliance with the subcontracting plan

C. Additional efforts: (Please describe.)

5. CLAUSE INCLUSION AND FLOW DOWN:

FAR 19.704(a)(9) requires that your Company include FAR 52.219-8, "Utilization of Small Business Concerns", in all subcontracts that offer further subcontracting opportunities. Your Company must require all subcontractors, except small business concerns, that receive subcontracts in excess of $750,000 ($1,500,000 for construction) to adopt and comply with a plan similar to the plan required by FAR 52.219-9, "Small Business Subcontracting Plan."

Your Company agrees that the clause(s) will be included and that the plans will be reviewed against the minimum requirements for such plans. The acceptability of percentage goals for SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns must be determined on a case-by-case basis depending on the supplies and services involved, the availability of potential SB, HUBZone, SDB, WOSB, VOSB and SDVOSB subcontractors and prior experience.

6. REPORTING AND COOPERATION

FAR 19.704(a)(10) requires that your company (1) cooperate in any studies or surveys as may be required, (2) submit periodic reports which show compliance with the subcontracting plan; (3) submit the Individual Subcontract Report (ISR) and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov); and (4) ensure that subcontractors agree to submit the ISR and/or SSR using the eSRS.

Your Company agrees to submit reports in accordance with the requirements set forth in FAR 19.704(a)(10) to include at a minimum the following:

· ISR must be submitted semi-annually during contract performance for the periods ending March 31 and September 30 and within 30 days of contract completion. Note: This report is not required for commercial plans.

· SSR under individual contract plans must be submitted annually by October 30 for the twelve-month period ending September 30.

· SSR under a commercial plan must be submitted annually within 30 days after the end of the Government’s fiscal year.

7. RECORDKEEPING:

FAR 19.704(a)(11) requires a list of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan.

Does your Company maintain the following records listed below (A – G)? (If NO is checked, please indicate why these types of records are not maintained.)

A. SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns source lists, guides and other data identifying such vendors.

B. Organizations contacted for SB, HUBZone, SDB, WOSB, VOSB and SDVOSB sources.

☐ NO, [Type here]

C. On a contract-by-contract basis, records on all subcontract solicitations over $100,000 which indicate for each solicitation:

1) Whether SB concerns were solicited, and if not, why not;

2) Whether HUBZone concerns were solicited, and if not, why not;

3) Whether SDB concerns were solicited, and if not, why not;

4) Whether WOSB concerns were solicited, and if not, why not;

5) Whether VOSB concerns were solicited, and if not, why not;

6) Whether SDVOSB concerns were solicited, and if not, why not;

7) Reasons for the failure of solicited SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns to receive the subcontract award.

☐ YES

☐ NO, [Type here]

D. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conference and trade fairs.

☐ YES

☐ NO, [Type here]

E. Records to support internal activities to:

1) Guide and encourage purchasing personnel, e.g., workshops, seminars, training programs, incentive awards; and

2) Monitor activities to evaluate compliance.

☐ YES

☐ NO, [Type here]

F. On a contract-by-contract basis, records to support subcontract award data including the name, address and business size and ownership status (SB, HUBZone, SDB, WOSB, VOSB and SDVOSB, etc.) of each subcontractor. (This item is not required for company or division-wide commercial plans.)

G. Other records to support your compliance with the subcontracting plan: (Please describe.)

8. TIMELY PAYMENTS TO SUBCONTRACTORS:

FAR 19.702 requires your company to establish and use procedures to ensure the timely payment of amounts due pursuant to the terms of your subcontracts with SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns.

Your company has established and uses such procedures: (If NO is checked, please indicate why no procedures have been established.)

☐ YES

☐ NO, [Type here]

9. DESCRIPTION OF GOOD FAITH EFFORT:

Maximum practicable utilization of SB, HUBZone, SDB, WOSB, VOSB and SDVOSB concerns as subcontractors in Government contracts is a matter of national interest with both social and economic benefits. When a contractor fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d)(4)(F) directs that liquidated damages shall be paid by the contractor.

In order to demonstrate your compliance with a good faith effort to achieve the SB, HUBZone, SDB, WOSB, VOSB and SDVOSB subcontracting goals, outline the steps your company plans to take. These steps will be negotiated with the contracting officer prior to approval of the plan.

10. SIGNATURES REQUIRED:

This subcontracting plan was SUBMITTED by:

Signature/Date:

Type Name/Title:

This Subcontracting plan was REVIEWED by the Contract Specialist:

This Subcontracting plan was APPROVED by Small Business Specialist:

Signature/Date

This subcontracting plan was ACCEPTED by the Contracting Officer:

Attachment 12 Page 1 of 2