Attachment 12 - Certified Payroll Instructions.pdf
PDF 270 KB Posted
- Attached to
- Security System Upgrades
- Solicitation number
- W911S825BA016
About this file
These are Certified Payroll Instructions detailing requirements for submitting payroll documentation on a federal contract. The instructions mandate that the prime contractor submit Standard Form (SF) 1413 electronically for all subcontractors before work begins, and provide weekly certified payroll documents as PDF files. Specific naming conventions are established for payroll submissions, including unique file naming protocols for prime contractors, subcontractors, and lower-tier subcontractors that incorporate the company name, payroll number, week ending date, and file type.
Additional requirements include ensuring all PDF pages are readable without rotation, listing the contract and delivery order numbers on all pages, and including separate apprentice documentation for each apprentice employee. Contractors must submit a Payroll Supplementary Sheet when no work is performed, and email submissions must follow a specific format with a standardized subject line. Electronic payrolls are to be sent directly to the Task Order Contract Administrator, with instructions to contact the administrator for any questions. The document provides detailed guidance on formatting, documentation, and submission processes for certified payrolls.
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CERTIFIED PAYROLLS INSTRUCTIONS
1. Prime contractor is responsible for submitting a completed Standard Form (SF) 1413 on all subcontractors prior to their start of work at the work site. The SF1413 shall be submitted only as an electronic pdf document.
2. Prime contractor is required to submit WEEKLY certified payrolls for their company and any subcontractor along with applicable apprentice documents. Certified payrolls shall be submitted only as an electronic pdf document.
3. All electronic pdf documents shall be received as a good quality document; very legible.
4. Certified payroll naming conventions are as follows:
a. Prime Contractor:
“Payroll #_Company Name_WE_Date;” WE =Week Ending.
Example: “01_JohnConstruction_WE_15Sep13.pdf.”
b. Subcontractor:
“Payroll #_Company Name_WE_Date;” WE =Week Ending
Example: “01_SCI Infrasture_WE_15Sep13.pdf”
c. Lower Tier (LT) to Subcontractor:
“Payroll #_Company Name LT to Subcontractor Name_WE_Date;” WE =Week Ending
Example: “01_Ground Up Road LT to SCI_we_15Sep13.pdf” “01_Ground Up Road LT to JohnConstruction_we_23Sep13.pdf”
Note: Some subcontractors may do work for more than one contractor on the same work site. Therefore, shall distinguish contractor.
5. When naming payrolls: The company name you start with shall be used through final payroll.
6. All payroll documents received shall include the following:
a. All pdf pages must be readable upon opening the document. The pages should be straight without having to rotate a page.
b. Have contract number and delivery order number listed on all pages, which can be found in blocks 1 and 2 of this task order.
c. Apprentice documents must accompany certified payrolls on all apprentice employees.
(1) A separate pdf document is required for each apprentice employee with the apprentice name. (Example: Apprentice John Smith_JohnConstruction.pdf.
(2) To obtain apprenticeship document; use Washington State website at:
https://fortress.wa.gov/lni/arts/ApprenticeLookup.aspx?Action=Lookup
d. The payroll number must be listed on page one (1).
e. When no work is performed for a period; submit a Payroll Supplementary Sheet
(Statement of No Work Performed), which is required weekly until final certified payroll is established.
7. The email subject line name shall read: “Certified Payroll Transmittal #1, Contract #, TO #.”
EXAMPLE “Certified Payroll Transmittal #1, Contract W911S8-22-D-0001, TO 24F0001”
8. Email electronic certified payrolls directly to: Task Order Contract Administrator’s email address.
9. If payroll administrator has questions, please call Task Order Contract Administrator.
File details come from the government source that posted it. Updated .