Attachment 10 Questions and Answers - Solicitation FA286026Q0003 v1.xlsx
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- Attached to
- Joint Base Andrews Food Services (DFAC)
- Solicitation number
- FA286026Q0003
About this file
This file is a Questions and Answers document addressing 34 clarifications submitted by potential offerors regarding Solicitation FA286026Q0003 for Joint Base Andrews Food Services. The Q&A addresses scope, staffing, security requirements, operational procedures, and administrative submission details for a full food service recompete.
Key clarifications include: (1) a Collective Bargaining Agreement (CBA) is incorporated as Attachment 5 to ensure accurate cost bidding; (2) consumable supplies requirements apply only to Freedom Hall, not the 89th Airlift Wing; (3) decorating services are limited to Freedom Hall under Section 6.10; (4) ground maintenance requirements for the 89th Airlift Wing building 1658 are being clarified in revised PWS; (5) the Program Manager role does not require a security clearance and is separate from the Executive Chef position; (6) key personnel do not require active Secret security clearances on day one, with clearance sponsorship details forthcoming; (7) government-provided personnel will participate in routine operations; (8) no site visit is scheduled, with floor plans provided in Attachment 7; (9) the contractor is not required to hold a facility clearance; (10) the Small Business Subcontracting Plan is due at the offer deadline per SF 1449 Block 8, with socioeconomic categories determined between prime and subcontractors; and (11) pricing and staffing matrices are addressed in Attachments 6 and the PWS respectively. The document reflects an amendment dated 25 February 2026 with updated offer due dates and revised attachments addressing operational specifications for Freedom Hall, the In-Flight Kitchen, and 89th Airlift Wing support services.
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QA FA286026Q0003
| Attachment 10 - Questions and Answers | |||
| Question # | Question | Reference | Government Responses |
| 1 | This solicitation/contract is subject to a Collective Bargaining Agreement (attached). Please include the attached Collective Bargaining Agreement as part of the solicitation so all offerors can submit bids with accurate cost data. | Adding Collective Bargaining Agreement (CBA) as attachment #5 to amended solicitation | |
| 2 | PWS 2.4 – Task 4 Storeroom Functions (Freedom Hall & 89th Airlift Wing) references following procedures set forth by the COR. Please provide a copy or written summary of the procedures for the Storeroom functions as the pertain to the 89th Airlift Wing. | PWS 2.4 | Response forthcoming. |
| 3 | PWS 2.5 – Support to Flight Attendants states “and assisting with the input/request and acquisition of fleet items to include transportation (with FA help), loading and unloading, and breakdown of mission-related supplies.” What fleet items is the contractor required to acquire and would the unloading and breakdown of mission-related supplies also be from and to the loading dock and designated storage areas that are referenced earlier in the paragraph or to and from other locations (please specify). | PWS 2.5 | See revised PWS 5.7.1. |
Yes, unloading and breakdown of mission-related supplies also be from and to the loading dock and designated storage areas.
| 4 | PWS 2.7 Management of Air Force Food Accounts (89th Airlift Wing). Please provide a copy or written summary of the food account standards established by the 89th Airlift Wing. | PWS 2.7 | Response forthcoming. |
| 5 | PWS 2.10.2 Ground Maintenance. Is this required for the 89th Airlift Wing building (1658) as the contract shall only work and occupy a small portion of this building or is this requirement only for Freedom Hall? | PWS 2.10.2 | Response forthcoming. |
| 6 | PWS 5.7.1 Consumable Supplies. Is this required for the 89th Airlift Wing or only for the Full Food Service DFAC, Freedom Hall? If it is required for the 89th Airlift Wing, please provide a list of materials and estimated quantities the contractor shall be required to provide. | PWS 5.7.1 | 5.7.1 Consumable Supplies apply to Freedom Hall. See revision to PWS 5.7.1. |
| 7 | PWS 6.8.2 Major Equipment Maintenance and Repair states the contractor shall provide maintenance for utility line connections. Please clarify if the connections are referring to the point at which equipment is connected to a gas/water/electrical line (plug) and if these connections require repair if the contract is required to make repairs or would such repair be completed by DPW? | PWS 6.8.2 | See 6.8.2 in the revised PWS. |
| 8 | PWS 6.10.1 Decorating. Is this required for the 89th Airlift Wing or only for the Full Food Service DFAC, Freedom Hall? If it is required for the 89th Airlift Wing please provide a description of the area that is to be decorated. | PWS 6.10.1 | Section 6.10 only applies to Freedom Hall. See PWS 6.10 Special Functions (Freedom Hall). |
| 9 | Solicitation Page 43 52.2121-1 F. requires a completed DD Form 254. In order to fully complete the form, there seems to be a significant amount of information we would need but do not have. Are there specific boxes the contractor should complete and leave the remaining required information blank, or will you be providing the required information need to complete the form? | Sol, Page 43 52.212-1, F. | Assuming this is in reference to 52.212-1, F., Contractors are to complete the contractor/subcontractor information. The DD254 will be finalized after award. |
| 10 | What is the formatting guidance for responses? What is the page or file size limit for offers? | Instructions to Offerors | See Attachment 10. |
| 11 | Secret Security Requirement for the 89th Airlift Wing support only: (1) Do key personnel need to have an active security clearance on 'day 1' of the contract start date? (2) Will the USAF act as the sponsor for security clearances, or must the contractor independently obtain and maintain clearances. | PWS, Section I, 1.1.1 | (1) No, key personnel do not need to have an active secret security clearance on "day 1" of the contract. (2) Response forthcoming. |
| 12 | What is the current estimated processing timeline for security clearances and base access? | PWS, Section I, 1.1.1 | Response forthcoming for security clearance timelines. Base access will be coordinated with the COR and Government POCs. |
| 13 | Program Manager Role: Please confirm that this person does not need a security clearance and is not intended to be a dual-hatted role with the Executive Chef (Kitchen Manager) for the 89th Airlift Wing. | PWS, Section II, 2.0 Task Descriptions | Correct. The Program Manager does not need a security clearance and is separate from the Executive Chef (Kitchen Manager) for the 89th Airlift Wing. |
| 14 | Are there any government-provided personnel expected to participate in routine operations, or is the facility fully contractor-operated? | PWS, Section II | Government-provided personnel will participate in routine operations. The facilities are not fully contractor-operated. |
| 15 | Please provide the incumbent staffing matrix (positions, shifts, total weekly hours) by functional area. | PWS, Section II | Not available. See PWS for expected workloads. |
| 16 | Can the Government confirm whether there is any military manning augmenting meal service by meal period? | PWS, Section II | No Military manning during meal service at Freedom Hall. |
| 17 | What is the headcount swing during UTA/Guard & Reserve weekends? | PWS, Section II | See PWS, Section VII, Technical Exhibit II |
| 18 | What are the boxed meal counts (average and peak) per day? | PWS, Section II | See PWS, Section VII, Technical Exhibit II for monthly estimates. |
| 19 | What is the standard lead time required for box meal production? | PWS, Section II | Standard lead time may vary based on various missions. |
| 20 | Which systems are currently installed and in use (Aloha POS, CrunchTime, STORES, etc.)? | PWS, Section II | See PWS 2.4 |
| 21 | For menu boards and website updates: what platform currently exists, and what level of contractor access is provided? | PWS, 2.2 | VGS simplicity is the app utilized for the menu boards. The power point slides once edited on the computer are emailed to a gmail account on the tablet, then downloaded from the email to the tablet, once on the tablet the chagnes are made and then the tablet connects to a box attached to the monitor via wi-fi, the editted slide is uploaded to the box which will display the menu. |
| 22 | Are there any “grab-and-go” requirements beyond standard carry-out (e.g., prepackaged sandwiches/salads, micro-market style) during breakfast, lunch, or dinner? | PWS, Section II | No. |
| 23 | What hours of operation are required for each federal holiday? | PWS, Section II | See PWS, Section VII, Technical Exhibit I |
| 24 | Please confirm exactly what is included within each CLIN (Freedom Hall, In-Flight Kitchen, extended hours, 89th AW support) and how extended hours will be authorized. | Supplies or Services & Prices or Costs | See SF 1449 Supplies or Services & Prices or Cost section for the description for each CLIN. |
See PWS Section VI, 6.1 regarding hours and authorization for extended hours.
| 25 | Who provides and maintains floor equipment (auto scrubbers, pressure washers, etc.)? | 2.8.3 Floor Cleaning | Government |
| 26 | Please provide facility pictures/drawings (kitchen, serving area, dishroom, storage) for Freedom Hall and the In-Flight Kitchen | NA | See Attachment 7 - Dining Facility Floor Plan Freedom Hall |
| 27 | The solicitation incorporates FAR 52.219-9 and DFARS 252.219-7003 but does not state numeric subcontracting goals. Can the Government provide overall SB and socioeconomic categories for this requirement? | Section I – FAR 52.219-9 and and DFARS 252.219-7003 | The Small Business and socioeconomic categories are determined between the prime and subcontractor(s). |
| 28 | When is the SB plan due? Should the Small Business Subcontracting Plan be submitted with the proposal, or will it be required post-award (e.g., within X days after award)? | Section I – FAR 52.219-9 and and DFARS 252.219-7003 | Small Business Subcontracting Plan is due at the time and date listed in block 8 of the SF 1449. |
| 29 | Please confirm whether the contractor is required to hold a Facility Clearance (FCL) for this contract. | Block 1 | The contractor is not required to hold a facility clearance (FCL) for this contract |
| 30 | Will there be a site visit? | No. See Attachment 7 - Dining Facility Floor Plan for Freedom Hall. | |
| 31 | Are staff covered under a union? If so, can you please provide the union and the agreement | See Attachment 5 - Collective Bargaining Agreement | |
| 32 | What is the current contract value? | The new contract structure is different from the previous. | |
| 33 | Is there a staffing matrix that should be completed? | None provided | |
| 34 | Is there a pricing matrix that should be completed? | See Attachment 6 - Pricing Sheet |
File details come from the government source that posted it. Updated .