Attachment 10 Open Flame Policy.doc

Beltsville Area Fire Prevention Policy for

Cutting, Welding and

Open Flame Devices

(OPEN FLAME POLICY)

TABLE OF CONTENTS

Page

D. INTRODUCTION AND BACKGROUND

II.

REFERENCED REGULATIONS AND STANDARDS

III. PURPOSE AND SCOPE

IV.

APPLICABILITY

V. SPECIFIC AREAS OF EXEMPTION FROM PERMIT

VI. ACCIDENTAL EFFECTS OF IRRESPONSIBLE OPEN FLAME WORK

VII. RESPONSIBILITIES

A.. All Personnel (3);

B. Contracting Officer's Representative (COR) or Contractors Officer's Technical Representative (COTR)(3);

C. Contractor’s Project Superintendent/Supervisor (4);

D. USDA Employee’s Supervisors (Shops, Farm Operations, Road and Grounds, Animal Research Services.) (5);

E. Cutter/Welder (7)

VIII. FIRE PREVENTION

A.

General Considerations (7);

B.

Hot Tapping (10);

C.

Tar Pot (10);

D.

Paint Removal/Defrosting Water Pipes (11)

IX.

CONFINED SPACE ENTRY

X. EMERGENCY WORK CESSATION

Enclosure: OPEN FLAME PERMIT

I. INTRODUCTION AND BACKGROUND

The Beltsville Area (BA), Safety, Occupational Health, and Environmental Staff (SOHES), and Engineering and Construction Branch (ECB), have collaborated to provide safety procedures for cutting, welding, and use of open-flame devices. These procedures will be known as the open flame policy. These procedures include a permit system designed to ensure that work with such devices will be conducted safely. Open-flame devices are an essential part of the demolition, renovation, maintenance, and construction work performed at USDA. Personnel utilizing electric arcs and/or oxy‑fuel gas flames, must be aware that improper use of such devices can result in fire, explosion, injury and/or loss of life. Therefore, a permitting process has been designed to verify that this awareness is clear.

Cutting and welding operations produce literally thousands of ignition sources in the form of sparks, which have been known to travel up to 35 feet. The heat conducted by the metal being cut or welded can transmit to combustible material. And, the hot work pieces are all inherent ignition sources, not to mention the flame and/or heat produced by the device itself. Residential fires are commonly caused by open-flame devices.

II. REFERENCED REGULATIONS AND STANDARDStc \l1 "II. REFERENCED REGULATIONS AND STANDARDS The National Fire Protection Association (NFPA), publication 51B, "Standard for Fire Prevention in Use of Cutting and Welding Processes", was used to compile this policy. The purpose of using NFPA was to assure continuity and ensure compliance with an accepted industry‑wide standard. Other codes used for compiling this document were OSHA General Industry Standard, 29 CFR 1910.252, "Welding, Cutting, and Brazing," and OSHA Construction Standard, 29 CFR 1926, Subpart J, "Welding and Cutting."

III. PURPOSE AND SCOPEtc \l1 "III. PURPOSE AND SCOPE USDA's policy is intended to prevent fires and loss of life associated with the unsafe use of welding, oxy‑fuel gas and electric cutting equipment, and open-flame devices used for mechanical or construction purposes at the USDA facilities. Therefore, the purpose of this document is to provide guidance for the safe use of cutting, welding, and open-flame devices at USDA. The USDA policy establishes the responsibilities for implementation of fire prevention measures; provides references to adjunct publications; and mandates a form, hereby referred to as the OPEN FLAME PERMIT (see Enclosure), to verify recognition of those measures.

IV.

APPLICABILITYtc \l1 "IV.

APPLICABILITY

This instruction applies equally to USDA personnel and to all contractors performing work at USDA. OPEN FLAME PERMITS are required whenever open-flame devices or other exothermic devices are to be used, not just in areas or at times specifically designed for their use. Oxygen-cutting steel, welding and brazing metals, soldering pipes and tar pot operations are some noted examples of when an OPEN FLAME permit is required. Also, all personnel performing open-flame work must adhere to NFPA 41B; 29 CFR 1926; and 29 CFR 1910, Subpart Q, “Welding, Cutting and Brazing,” unless exempted by Section V. below.

The Government will not issue a completed, approved OPEN FLAME PERMIT to contractors. The contractor will provide a “qualified person” to issue the OPEN FLAME PERMIT and will provide all appropriate equipment to perform cutting, welding and open-flame activities safely. A “qualified person” is a person who by reason of training, education and experience is judged knowledgeable in the operations to be performed, is competent to access the hazards involved, and is capable of performing the required testing and issuing of an OPEN FLAME PERMIT. The contractor must comply with all applicable regulations.

V. SPECIFIC AREAS OF EXEMPTION FROM PERMIT

tc \l1 "V. SPECIFIC AREAS OF EXEMPTION FROM PERMIT There are some areas at USDA that are commonly used for welding and cutting. These areas are routinely examined for fire hazards and appropriate precautions are taken. These areas are identified as follows:

Building 013 - Roads and Grounds

Building 029 ‑ Farm Mechanics Shop

Building 166 - Automobile Shop

Building 301B ‑ Farm Mechanics Shop

Building 427 ‑ Refrigerator Shop

Building 426 ‑ Pipe and Metal Shop

Building 431 ‑ Research Equipment Shop

Building 445 ‑ Automobile Shop

Building 446 ‑ Refrigerator Shop

Building 1191 - Research Animal Services

The OPEN FLAME PERMIT is not required with each task at the above-mentioned sites. However, all fire prevention and safety techniques mentioned in Section VIII, Fire Prevention, must be adhered to conscientiously. Supervisors and safety representatives should perform the routine examinations for adherence to the rules.

Contractors responsible for complete building renovation and/or construction must adhere to OSHA’s 29 CFR 1926 "Safety and Health Regulations for Construction." This regulation states that the contractor is responsible for site safety. Therefore, such contractors must have their own open-flame procedures identified and outlined in their Safety Programs, and must follow all applicable codes including NFPA 41B. However, they may not perform less than what is required by USDA policy.

VI. ACCIDENTAL EFFECTS OF IRRESPONSIBLE OPEN FLAME WORK

tc \l1 "VI. ACCIDENTAL EFFECTS OF IRRESPONSIBLE OPEN FLAME WORK Welding and cutting operations may cause interruption of the normal use of buildings and other facilities. If these facilities are equipped with fire alarm systems, including smoke detectors, products of combustion can activate warning devices and lead to evacuation of the building. If these needless evacuations are permitted, building occupants may become complacent, and may not evacuate the building when needed. Smoke and odors can be transmitted through ventilation air handling units, through ducts, up stairways, and by any open means of travel. This can have a detrimental effect on building occupants and day‑to‑day operations. Therefore, part of the open flame permitting process is to prevent accidental disruptions as well as fires.

VII. RESPONSIBILITIEStc \l1 "VII. RESPONSIBILITIES A.. All Personneltc \l2 "A.. All Personnel It shall be the personal responsibility of all parties involved and coincidental to the welding/cutting/open- flame operation to:

1.

Use all open-flame devices safely.

2.

Comply with the provisions of this document.

3.

Minimize the affects of the open-flame operations on the building occupants.

4.

Know and follow the BARC Emergency Procedures:

Pull the nearest fire alarm box.

Call Prince George's County Fire Department, 9‑911, to report a fire, giving the operator directions to the building and any other pertinent information.

Close doors, windows and take other reasonable measures that would contain a fire.

Call BARC Police at (301) 504-8000.

(Where a fire is small, attempt to extinguish the fire with a fire extinguisher.)

B.

Contracting Officer's Representative (COR) or Contractors Officer's Technical Representative (COTR) tc \l2 "B.

Contracting Officer's Representative (COR) or Contractors Officer's Technical Representative (COTR) It shall be the joint responsibility of the COR/COTR and USDA Management to:

1.

Provide this document to each contractor that will use an open-flame device that has been awarded a contract at USDA, and BARC Emergency Procedures.

2.

Ask if the contractor has read and understands the provisions of the USDA open flame policy and BARC Emergency Procedures, before work is started.

IV Keep a file of open permits.

IV Check site after 30 days of issuance.

C.

Contractor’s Project Superintendent/Supervisortc \l2 "C.

Contractor’s Project Superintendent/Supervisor It shall be the joint responsibility of the contractor’s job superintendent or designee, supervisor, and/or other designated responsible persons, to ensure full compliance with this instrument.

The Contractor’s Supervisor/Superintendent or designee shall:

1.

Ensure that all his/her staff members requiring the use of open‑flame devices, have been thoroughly trained in all aspects of the operation and care of the equipment.

2.

Verify that:

Equipment to be used is approved for the intended purpose and is used safely.

Operators are adequately trained in safe operation of the equipment.

The Fire Prevention Section (Section IX) of this document is followed.

Operations will have minimal disruption to the building.

Appropriate fire suppression/protection equipment is on location and serviceable; i.e., fire extinguisher, water hoses, sprinkler systems.

A "fire watch" is available if required (see Fire Prevention).

The area is inspected one‑half hour after the open-flame operation has stopped. (The purpose of this inspection is to detect and extinguish any small smoldering fires.) A follow‑up inspection may be required when a “fire watch” is required (see Fire Prevention).

3.

Determine if combustibles are present and if hazardous conditions exist. Hazardous conditions include: explosive atmospheres (mixtures of flammable gases, vapors, liquids, or dusts with air) or potential explosive atmospheres. In laboratories, ask laboratory personnel who have intimate knowledge of the chemicals and processes being used in the area if any flammable liquids or other conditions exist that would create a hazardous condition.

4.

Protect combustibles from ignition by:

Moving the work to a combustible/hazard‑free location.

Moving the combustibles to a safe distance away.

Shielding combustibles as necessary.

IV Issue the OPEN FLAME PERMIT.

IV Ensure it is posted at the job site.

IV Provide a completed copy to the COR/COTR before open flame work is started, and wait for notification of receipt.

IV Notify COR/COTR if BARC Emergency Procedures were implemented or a fire extinguisher was used.

D. USDA Employee’s Supervisors (Shops, Farm Operations, Roads and Grounds, Animal Research Services.)tc \l2 "BA Employee’s Supervisors (Shops, Farm Operations, Roads and Grounds, Animal Research Services.)

It shall be the joint responsibility of the USDA employee’s supervisor or designee, to ensure full compliance with this Open Flame Policy.

The USDA employee’s supervisor or designee shall:

1.

Ensure that all his/her staff members requiring the use of open‑flame devices, have been thoroughly trained in all aspects of the operation and care of the equipment and understand its requirements for safe use.

2.

Verify that:

Equipment to be used is approved for the intended purpose and is used safely.

Operators are adequately trained in safe operation of the equipment.

The Fire Prevention Section of this document is followed.

Operations will have minimal disruption to the building.

Appropriate fire suppression/protection equipment is on location and serviceable; i.e., fire extinguisher, water hoses, sprinkler systems.

A "fire watch" is available if required (see Fire Prevention).

The area is inspected one‑half hour after the open-flame operation has stopped. (The purpose of this inspection is to detect and extinguish any small smoldering fires.) A follow‑up inspection may be required when a “fire watch” is required (see Fire Prevention).

3.

Determine if combustibles are present and if hazardous conditions exist. Hazardous conditions include: explosive atmospheres (mixtures of flammable gases, vapors, liquids, or dusts with air) or potential explosive atmospheres. In laboratories, ask laboratory personnel who have intimate knowledge of the chemicals and processes being used in the area if any flammable liquids or other conditions exist that would create a hazardous condition.

Protect combustibles from ignition by:

Moving the work to a combustible/hazard‑free location.

Moving the combustibles to a safe distance away.

Shielding combustibles as necessary.

Following the Fire Prevention Section.

D. Issue the OPEN FLAME PERMIT.

D. Ensure that the completed OPEN FLAME PERMIT is visible posted at the job site.

D. Provide a completed copy to the Safety, Occupational Health and Environmental Staff.

E.

Cutter/Welder tc \l2 "E.

Cutter/Welder The cutter/welder shall:

1.

Wear appropriate personal protection equipment, i.e., gloves, face shields, and respirators, where necessary.

2.

Be familiar with this safety issuance.

3.

Know thoroughly the BARC Emergency Procedures and report all uncontrolled fires immediately to the Fire Department and SOHES.

Obtain a copy of the OPEN FLAME PERMIT from their supervisor and/or supervisor’s designee.

5.

Display the permit in an obvious location at the work site.

6.

Handle open-flame devices in a safe manner.

7.

Always be actively responsible for his/her own actions because the cutter or welder has the best opportunity to avoid fire and/or injury by proper handling of the equipment.

If conditions or the occupancy environment changes, the permit will become invalid, and issuance of another permit will be necessary.

VIII. FIRE PREVENTIONtc \l1 "VIII. FIRE PREVENTION A.

General Considerationstc \l2 "A.

General Considerations Supervisors shall ensure that only predetermined appropriate areas are used for cutting/welding operations.

1.

NFPA 51B, Chapter 5 shall always be followed. It states:

"Cutting or welding shall be permitted only in areas that are or have been made fire safe. Within the confines of an operating plant or building, cutting and welding shall be either (1) a specific area designed for such work, such as a maintenance shop or a detached outside location which shall be of noncombustible or fire‑resistive construction, essentially free of combustible and flammable contents, and suitably segregated from adjacent areas; or (2) when work cannot be moved practically, as in most construction work, the area shall be made fire safe by removing combustibles or protecting combustibles from ignition sources.”

D. Cutting or welding shall not be permitted:

a.

In areas not previously authorized.

b.

In sprinkler-protected buildings while such protection is disabled. (However, when working on sprinkler systems, it may be necessary to isolate part of the sprinkler system, but never the entire building.)

c.

In explosive atmospheres (mixtures of flammable gases, vapors, liquids, or dusts with air) or potential explosive atmospheres, e.g., inside drums, tanks or other containers or equipment which have previously contained such materials or combustible dusts.

d.

Near storage of large quantities of exposed, readily tangible combustible materials such as bulk sulfur, baled paper, or cotton.

3.

Welding/cutting equipment will be in good operating condition.

4.

If combustible materials are on the floor, the floor must be swept clean to a distance of not less than 35 feet in all directions. Also, if the floors are mopped with water, operators of welders/cutters shall be properly protected against shock.

5.

If combustibles cannot be reasonably relocated at least 35 feet from the work site, the materials shall be shielded with appropriate flame proof covers, fire resistant curtains, or other shielding techniques. Sparks shall not be able to go under such shields. If more than one shield is used, both shields shall overlap significantly, to prevent sparks from entering through the adjoining spaces.

6.

All horizontal and vertical openings shall be sealed to prevent passage of sparks to other areas.

7.

If welding/cutting operations are near walls, ceilings or partitions that are made of combustible materials, they must be shielded. If a wall, ceiling, and/or partition is made of metal, combustibles on both sides of the site shall be removed to prevent ignition from conduction or radiation heat transfer. If this is not feasible, a fire watch (see item 17 below) shall be established on the opposite side of the wall, ceiling, and/or partition, where the welding/cutting operation is being performed.

8.

Welding on walls with sandwich type combustible panels is strictly prohibited. If combustible walls, ceilings and/or partitions are next to pipes or other metal items which require cutting/welding, and are such that the welding/cutting operation could ignite such materials, another method of construction shall be considered. If this is impossible, or would create an unrealistic approach, shielding may be considered.

9.

If insulation is on piping or ventilation shafts, the insulation shall be removed for 3 feet in all directions from the hot work. Asbestos may be present. A formal determination regarding asbestos hazards shall be made before work begins. The contractor should contact the COR/COTR. All others should contact the Operations and Maintenance Section personnel for acceptable USDA asbestos identification and abatement procedures.

10.

Appropriate fire extinguisher coverage shall be provided. At a minimum, one extinguisher for each class of fire that may be expected in the area will be required. Contractors shall supply their own fire extinguishers. In areas where garden hoses are available, garden hose lines will be connected and ready for use, to extinguish a class A type fire, but may not be relied upon in lieu of providing proper fire extinguishers.

11.

If sprinkler heads are in close proximity to the open flame operation, the sprinkler heads shall be covered with a wet rag. This rag must be removed when the welding/cutting operation is concluded for the day.

12.

If a smoke detector may be activated by the products of combustion of this operation, it must be covered or disconnected to prevent accidental activation. The smoke detectors shall be reconnected and uncovered when operation is concluded for the day.

13.

Reasonable, appropriate steps shall be taken to prevent accidental initiation of fire alarm systems and/or their components.

14.

Appropriate protection from sparks, heat, slag, etc. shall be provided for the person performing the function, as well as nearby personnel.

15.

Transmittal of fumes and odors from open-flame operations through vertical and horizontal openings shall be anticipated and prevented, when at all possible.

16.

A fire watch shall be established by the person(s) performing the work in areas where other than minor fires might develop, i.e.:

a.

When large quantities of combustible materials have been used in building construction or where combustibles can not be relocated the 35 feet minimum distance.

b.

When combustible materials are exposed in concealed spaces of walls and ceilings.

c.

When combustibles are adjacent to metal walls or ceilings.

d.

As required by the OPEN FLAME PERMIT.

17.

Fire watch personnel shall:

a.

Have appropriate portable fire extinguishing equipment and/or hose lines readily available and shall be properly trained in their use.

b.

Be appropriately familiar with BARC Emergency Procedures.

c.

Attempt to extinguish small fires immediately. (If the size of the fire or other factors so indicate, it will be imperative to sound the alarm immediately.)

d.

Check the area for smoldering fires a minimum of one half hour after welding/cutting operation conclude. In some rare instances, the fire watch may be required to check an area several times after the welding/cutting operation concludes.

B.

Hot Tappingtc \l2 "B.

Hot Tapping Cutting and welding on flammable gas liquid transmission and/or utility distribution systems lines shall be performed only by qualified personnel. ANSI/ASME B31.8 "Gas Transmission and Distribution Piping Systems" shall be followed at all times.

C.

Tar tc \l2 "C.

Tar Pot Tar pot operations require prior approval from the COR/COTR, and an OPEN FLAME Permit. Tar pot operations shall be conducted in accordance with the latest version of NFPA 1, “Fire Prevention Code,” Section 3.12 “Tar Kettles,” which include the following requirements:

1.

Prohibiting tar pots from roofs or inside buildings.

2.

Marking a control area with traffic cones, or other barriers.

3.

Providing two, 20BC fire extinguishers within 25 ft. of any tar kettle.

4.

Ensuring that the tar pot does not obstruct any means of egress, gates, roadways, or entrances.

5.

Ensuring that LPG cylinders have approved regulators, are secured in place to prevent accidental tipover, and will not be used in buildings.

6.

Adhering to all other provisions of NFPA 1, Section 3.12.

D.

Paint Removal/Defrosting Water Pipes tc \l2 "Paint Removal/Defrosting Water Pipes Significant fire loss has occurred during seemingly routine open flame operations. It is dangerous to remove paint or thaw frozen pipes with a torch. Heat guns and "hair dryer" type devices are now available. No torches will be used to remove paint or to defrost pipes.

IX. CONFINED SPACE ENTRYtc \l1 "IX. CONFINED SPACE ENTRY Special regulations apply when entering confined spaces. The USDA Confined Space Entry Program must be followed.

X. EMERGENCY WORK CESSATIONtc \l1 "X. EMERGENCY WORK CESSATION SOHES, the COR/COTR, or OMS has the express authority to shut down open-flame operations when these operations are being performed in a manner that poses an imminent hazard. Once work is stopped, the COR (on contract work) or the immediate USDA supervisor will be notified why work was halted.

OPEN FLAME PERMIT

REQUESTED BY: ______________ ORGANIZATION: ____________________ .

WORK WILL START: ________ ________. PERMIT EXPIRATION: _______________________.

(DATE) (TIME) (DATE) (TIME)

PERMIT NOT TO EXCEED 30 DAYS.

LOCATION: ________________________ _____________

(BUILDING) (FLOOR) (ROOM) (OTHER)

DESCRIPTION OF WORK: ______________________________ .

PRECAUTIONS: Person authorizing this Permit must indicate precautions by placing a check (() next to the appropriate box. Requestor must follow precautions.

X ISOLATE SMOKE/HEAT DETECTOR

(Call EPS on 504-8434)

X MOVE COMBUSTIBLE MATERIALS

X COVER COMBUSTIBLE MATERIAL

( TAKE ODOR/FUME CONTROL MEASURES

X PROVIDE FIRE EXTINGUISHER

( DISCUSS POTENTIAL HAZARDS WITH

OCCUPANTS

( REQUIRE FIRE WATCH

IF CONFINED SPACE:

( TEST FOR OXYGEN DEFICIENCY

( TEST FOR COMBUSTIBLE GASES

( TEST FOR OTHER GASES

( REQUIRE RESPIRATORY PROTECTION

( INSTALL EXHAUST FAN/AIR MOVER

AUTHORIZED BY: ________________________________________________ DATE: (NAME) (TITLE/POSITION) (PHONE) I certify that I have read and will comply with all provisions of the Open Flame Policy. I have checked the appropriate precautions that must be taken by the requestor.

Daily Check

This OPEN FLAME PERMIT is required for use with open-flame devices, hot metal or spark‑producing tools and in cases where open-flame devices must be used in confined-spaces, i.e., tank, sewer, underground entry, etc.

THIS PERMIT MUST BE POSTED IN THE IMMEDIATE WORK VICINITY

INSTRUCTIONS:

This OPEN FLAME PERMIT must be issued and authorized by:

- The contractor’s superintendent or designee (for all non-USDA employees).

- The USDA employee’s supervisor or designee (for all USDA employees).

By authorizing this OPEN FLAME PERMIT, the issuer or designee is certifying that they have read and will comply with all provisions of the Open Flame Policy. After authorizing the OPEN FLAME PERMIT, the issuer or designee will send a copy to the COR. A facsimile may be sent in lieu of a copy.

All areas must be checked each morning by the issuer or their designee to ensure that conditions have not changed and the area is still safe for open-flame operations. Once checked, the issuer or designee will check, date, and initial the appropriate box on the bottom of the OPEN FLAME PERMIT.

The Requestor (i.e., welder, cutter, etc.) Requests the Permit.

The ISSUER (or designee) will:

Check Area, Determine Precautions, & Authorizes PERMIT

(Contractor will NOT start work described in this permit until the issuer authorizes the permit.)

Send Copy to COR

Post PERMIT On Site

Check Area Daily

OFP-15