ATTACHMENT 1 - STATEMENT OF WORK (SOW).pdf

Statement of Work

1070 & 1074 HVAC REPLACEMENT 2024

PROJECT LOCATION

New Mexico Air National Guard

2251 Air Guard Drive S.E.

Kirtland AFB, NM 87117

WORK REQUEST #

202400653

PROJECT #

MHMV242001

Statement of Work

1070 & 1074 HVAC REPLACEMENT 2024

1. Scope of Work: The work covered by this specification consists of furnishing all labor, equipment, and material to replace three existing HVAC units. Two for building 1070 and one for building 1074. To accomplish at a minimum what is described in paragraph 7 (PRINCIPAL FEATURES) - from proper sizing, demolition of existing units and installation of new units, following all manufacturer requirements and applicable codes/base regulations.

The Contractor is encouraged to propose their most cost-efficient solution to best meet the requirements of the Statement of Work.

2. All construction shall be in strict accordance with the Statement of Work, preliminary drawings and subject to the terms and conditions of the awarded contract. Contractors will field verify all dimensions and existing utilities.

Government estimates 180 calendar days for completion of this project.

3. Location: The work is to be accomplished on the New Mexico Air National

Guard complex located at Kirtland AFB.

4. Work Week: The contractor shall do all coordination and work during the regular work week being observed by the 150th Civil Engineer Squadron, which is 6:30 am to 4:00 pm, Monday through Friday. Any deviation from this schedule will require 24 hours advance notice and approval of the Contracting Officer.

5. MILITARY INSTALLATION REQUIREMENTS:

A. The Contractor is responsible for the collection and disposal of all debris, rubble, residue, and waste material generated in the performance of work under this contract. All such materials shall be disposed of at an off-base landfill by the CONTRACTOR or location specified by USAF Engineering personnel. The CONTRACTOR is not permitted to deposit any such materials in base trash collection containers or at any on base location without prior approval of the Contracting Officer.

B. Hazardous Materials: Materials classified as hazardous by US environmental rules, regulations, or laws, shall be handled, and processed for disposal in accordance with those rules, regulations, or laws. The CONTRACTOR is responsible for all such materials that are residue from CONTRACTOR furnished supplies and materials which were brought to the job site by the CONTRACTOR, and for any such materials identified herein.

C. The CONTRACTOR shall coordinate the work of subcontractors and shall ensure the coordination of the work between the various trades. In many instances the contract drawings indicate only the general location and arrangement of equipment, fixtures, piping, conduit, or outlets and may not in all cases show, identify or detail all materials or components that are necessary, usual and customary for proper installation, connection or attachment. The CONTRACTOR shall study, examine, and evaluate the existing plans on file at the 150th CES office to establish the work, coordination, or materials required and necessary to provide a product complete in the usual and customary manner, and shall provide for all such requirements as though expressly detailed herein or on the drawings.

6. WORKPLACE SAFETY: The Contractor is responsible for the safety of his workers and the safety of all personnel with the 150th Air National Guard. Contractor to always meet the most recent safety codes and regulations. Care should be taken with all vehicles both when backing (using a spotter to watch for obstructions and personnel) and in the performance of all work. Care shall be taken both during work hours cordoning the work site and securing the work site at the end of each workday. The Contractor shall provide, in writing, a comprehensive safety plan for the Contracting Officer upon the commencement of work. The Contracting Officer’s Representative (COR) reserves the right to halt progress of work if unsafe workplace practices are found and until they are addressed to his satisfaction. Random inspections by the 150th SOW Ground Safety will be conducted.

7. PRINCIPAL FEATURES: The work covered by this contract includes, but is not limited to the following:

1070 HVAC REPLACEMENT:

A. DEMOLITION:

1) Remove two existing HVAC units, insulation, duct, gas piping, valves, electrical conduit, Wiring and other items necessary to enable installation of the new HVAC equipment. All materials shall be disposed of off Kirtland Air National Guard base by the Contractor.

2) Contractor to remove two existing concrete equipment pads and prepare the area for two new concrete equipment pads that will fit the new HVAC units.

3) Remove the existing gas meter, regulator and all the gas piping up to the nearest fitting penetrating through the exterior wall.

4) Remove existing conduit & wiring to include the disconnect. To the nearest union penetrating through the exterior wall.

B. INSTALLATION:

1) Provide and install two (2) TRANE HVAC units (brand name only).

Ensure unit is properly sized and adequate for building. Contractor responsible for sizing new unit properly to fit the existing building.

Units to have factory installed smoke detectors for emergency shut down. New unit must be a side draft type unit to fit existing conditions. Provide new electrical conduit, wiring and gas piping to accommodate the new unit’s installation.

2) Contractor to replace existing thermostat with new programable thermostat with lockable cover with two keys.

3) Provide new duct work from new HVAC unit through exterior wall.

Exterior duct shall be constructed per SMACNA guidelines with flanged connections and covered with ridged insulation encapsulated in a flexible water-resistant cladding. Ensure that the duct penetration, duct against wall, and duct to concrete pad is properly sealed with weatherproof shrink resistant caulking. Patch and paint any damaged stucco surrounding duct and duct penetration (match existing color stucco). All joints to be properly sealed to wall and concrete pad.

4) Provide and install new electrical conduit, wiring, pull box and disconnect from the wall to the new unit. Wall penetrations will be properly sealed. Sealant used will be weatherproof and shrink resistant. Move new electrical disconnect away from new duct to ensure accessibility. Provide a new dedicated 115V convenience outlet from main distribution panel and mounted to the wall. Install new surge protection device (SPD) at main electrical panel, contractor is responsible for properly sizing SPD to protect panel and equipment from electrical surge. Properly seal, paint & stucco any holes created from the removal of the conduit and disconnects.

(match existing color stucco).

5) Provide and install new gas meter, regulator, and piping from wall penetration to the new unit. Gas piping to have a valve installed to isolate units when needed. Gas fittings will be soaped and tested to ensure no leaks. All gas piping will be installed according to manufacturer instructions and latest National Fuel Gas Code (NFGC). Support new gas piping in accordance with the current NFGC and manufacturer installation instructions.

6) After equipment installation is completed, the manufacturer shall provide the services of a field representative for starting the unit and training the operator at no additional costs. A factory-approved and authorized start-up report shall be submitted to the COR at the time of start-up.

7) A complete Test Adjust & Balance (TAB) shall be performed by an independent agency on the air side of the HVAC system.

8) Contractor qualifications: Contractor shall be approved, authorized, or licensed by the manufacturer to install its product.

C. UNIT ACESSORIES: Equipment Manufacturer shall provide the following accessories and options for the replacement units.

1) Ground Fault Protection: Factory installed circuit breaker to protect equipment from damage from line-to-ground fault currents less than those required for conductor protection.

2) Phase loss with under/over voltage protection and with LED indication of the fault type to guard against compressor motor burnout.

3) Warranty: First year unit parts and labor warranty.

The refrigeration equipment manufacturer's guarantee shall be for a period of one year from date of equipment start-up but not more than 18 months from shipment. The guarantee shall provide for repair or replacement due to failure by material and workmanship that prove defective within the above period, excluding refrigerant.

1074 HVAC REPLACEMENT:

A. DEMOLITION:

1) Remove existing HVAC package unit equipment, insulation, duct, gas piping, valves, electrical, and other items necessary to enable installation of the new HVAC equipment down to concrete pad. All materials shall be disposed of off Kirtland Air National Guard base by the Contractor.

2) Contractor to remove existing concrete equipment pad and prepare the area for new concrete equipment pad that will fit the new HVAC unit.

3) Remove the existing gas meter, regulator and all the gas piping up to the nearest fitting penetrating through the exterior wall.

4) Remove existing conduit & wiring to include the disconnect. To the nearest union penetrating through the exterior wall.

B. INSTALLATION:

1) Provide and install one (1) Trane HVAC unit (brand name only).

Ensure unit is properly sized and adequate for building. Contractor responsible for sizing new unit properly to fit the existing building.

Units to have factory installed smoke detectors for emergency shut down. Provide new electrical conduit, wiring and gas piping to accommodate the new unit’s installation.

2) Provide new duct work from new HVAC unit through exterior wall.

Exterior duct shall be constructed per SMACNA guidelines with flanged connections and covered with ridged insulation encapsulated in a flexible water-resistant cladding. Ensure that the duct penetration, duct against wall, and duct to concrete pad is properly sealed. Patch and paint stucco surrounding duct and duct penetration (match existing color stucco). All joints to be properly sealed to wall and concrete pad. New duct must pass a pressure test. Contractor to ensure that existing communication conduit/pull box running parallel to unit is accessible when complete.

3) Contractor to replace existing thermostat with new programable thermostat with lockable cover with two keys.

4) Provide and install new electrical conduit, wiring, pull box and disconnect from the wall to the new unit. Wall penetrations will be properly sealed. Sealant used will be weatherproof and shrink resistant. Provide a new dedicated 115V convenience outlet from main distribution panel and mounted to the wall. Install new surge protection device (SPD) at main electrical panel, contractor is responsible for properly sizing SPD to protect panel and equipment from electrical surge. Properly seal, & paint any holes created from the removal of the conduit and disconnects. (match existing block color).

5) Provide and install new gas meter, regulator, and piping from wall penetration to the new unit. Gas piping to have a valve installed to isolate units when needed. All gas piping will be installed according to manufacturer instructions and latest National Fuel Gas Code (NFGC). Support new gas piping in accordance with the current NFGC and manufacturer installation instructions. Gas fittings will be soaped and tested to ensure no leaks. All gas piping will be installed according to manufacturer instructions and latest National Fuel Gas Code (NFGC). Support new gas piping in accordance with the current NFGC.

6) After equipment installation is completed, there will be a manufacturer start-up. The manufacturer shall provide the services of a field representative for starting the unit and training the operator at no additional costs. A factory-approved and authorized start-up report shall be submitted to the COR at the time of start-up.

Training to include new unit/equipment.

7) Contractor qualifications: Contractor shall be approved, authorized, or licensed by the manufacturer to install its product.

C. UNIT ACESSORIES: Equipment Manufacturer shall provide the following accessories and options for the replacement units.

1) Ground Fault Protection: Factory installed circuit breaker to protect equipment from damage from line-to-ground fault currents less than those required for conductor protection.

2) Phase loss with under/over voltage protection and with LED indication of the fault type to guard against compressor motor burnout.

3) Warranty: First year unit parts and labor warranty.

The refrigeration equipment manufacturer's guarantee shall be for a period of one year from date of equipment start-up but not more than 18 months from shipment. The guarantee shall provide for repair or replacement due to failure by material and workmanship that prove defective within the above period, excluding refrigerant.

8. QUALITY CONTROL: The contractor will develop and implement a quality control plan specific to this contract effort. Provide, for acceptance by the Contracting Officer, a Construction QC Plan submitted in a three-ring binder that includes a table of contents, with major sections identified with tabs, with pages numbered sequentially, and that documents the proposed methods and responsibilities for accomplishing activities during the construction of the project. Contractor's operational plan for accomplishing and reviewing work controls, fabrication controls, certifications, and documentation of quality control operations, inspections, and test records, including those for subcontractors. Furnish legible copies of the test and inspection records to the Contracting Officer. Ensure records cover work placement traceable to the contract schedule, specifications and drawings, and are verifiable.

9. OPERATION & MAINTENACNCE MANUALS: The contractor will submit all equipment manuals ensuring that they contain at a minimum the operating procedures, maintenance procedures, cut sheets, parts list, warranties, and detailed drawings for all equipment installed. A troubleshooting guide shall be included. The content of the manuals will be approved by the COR. Contractor will provide (3) hard copy sets of warranties and manuals to the COR before the contract is considered complete.

10. TRAINING: Contractor will schedule and coordinate all training with the COR prior to the end of the project. The contractor will submit the Operation and Maintenance manuals prior to the training session. The contractor will ensure that the training session is recorded. The contractor will provide a training session sign-in sheet and copy of the training session as part of the project close-out package.

11. TESTING: All equipment and product testing conducted during the course of construction is the responsibility of the contractor. The contractor shall ensure the testing procedures comply with manufacturers recommendations and be conducted by a manufacturer Representative when required. The contractor will review the final test reports with the COR prior to the acceptance/rejection of the work. A copy of all start-up/testing reports will be submitted to the COR.

12. WORK PLANNING: The contractor shall submit to the Contracting Officer or COR for approval, a weekly work plan schedule at least three days prior to schedule work. All base passes will be coordinated with the COR (3) days prior to needing access to the work site. Any delays to the contract due to poor coordination is the responsibility of the contractor. One set of the complete redline drawings shall be submitted at the completion of the project.

13. DISPOSITION OF NONSALVABLE MATERIALS: Any waste generated by the contractor is the responsibility of the contractor and will not be left on government property but will be dumped in an approved landfill.

14. Upon completion of work, contractor will notify the Contracting Officer’ and COR for final inspection.

15. All surplus government material generated because of construction and or maintenance is the property of the government. Its disposition will be determined as directed by the Contracting Officer.

16. All warranty and accompanying documentation will be turned over to the Contracting Officer.