Attachment 1_Statement of Work SDC Workers.pdf

Statement of Work

Norfolk Naval Shipyard (NNSY) Destruction Center

Section A: Scope

1. Objective:

This performance Work Statement (PWS) describes requirements for NNSY Destruction Center. The objective of this PWS will be to have sufficient personnel to operate the NNSY Destruction Center which is used to meet the DoD and NAVSEA destruction of information requirements.

Background

In order to meet destruction of information requirements, Code 1120 Security & Fire established a program which collects burn bags and transports them to a destruction facility for bulk destruction. Code 1120 utilizes two large industrial size disintegrators and various other destruction equipment to completely destroy classified and controlled unclassified information to prevent reconstruction and unauthorized disclosure.

Section B: Requirements

2. Scope of Work: NNSY requires five contractor employees (1 (one) Lead Material Coordinator SCA 21030 and 4 (four) Operators Material Handling Laborer SCA 21050) to operate the NNSY Destruction Center, Monday through Friday 0700-1530 (except federal holidays and situational administrative days, times of essential personnel only). Contractor employees shall coordinate via phone and or NMCI email account with various shipyard points of contacts for all burn bag pickups. Utilize a government owned vehicle for collecting and transporting all burn bags. Be able to lift up to 50 lbs. repeatedly throughout the day. Be able to traverse vertical ladder of outside air system over 20 feet high. Be able to operate equipment to include:

two industrial sized disintegrators fed via conveyor belt, external air evacuation system, compactor dumpster, degausser and any future equipment procured to meet all destruction of information requirements. Handle basic tools such as hammers, screw drivers and wrenches. Operate back-up NSA approved office shredders at the SDC or remote locations (to include shredder trash removal) at NNSY during times when disintegrators are down. Conduct inspections of entire disintegrator system from disintegrators to air system including the ductwork in order to clear paper clogs, outside air system inspection to clear paper clogs, and open disintegrator cutting section to clear operator caused paper jams. Correctly sort burn bag material prior to entering disintegrator to ensure unauthorized material is not introduced and damage machines. Notify

Code 1122 Information and Industrial Security Branch oversight of infractions to burn bag policies and issues with the machines that will affect destruction efforts. Adhere to all security policies with regards to protecting classified and controlled unclassified information. Properly safeguard all material delivered to facility to include Controlled Unclassified Information and classified information. Open, close and maintain classified storage area. Maintain facility cleanliness at the end of each work day.

3. Contractor Responsibilities: Provide the following:

a. Five contract personnel on Monday through Friday from 0700 to 1530 to run the NNSY destruction center operation, with one contract employee to provide oversight over daily operations handling minor complaints or problems as they arise. These personnel should possess the following:

• Ability to maintain a regular work schedule

• Adequate problem solving skills

• Adequate prioritization skills

• Ability to comprehend, learn and accept feedback and correction

• Ability to analyze and make decisions using sound judgement

• Ability to use office equipment effectively

• Ability to manage unforeseen requirements and stress resulting from the requirement

• Cognizance of surroundings

• Ability to support unplanned and emergent requirements

• Utilize contractor supplied fall protection equipment and boom lift.

• Ability to handle basic hand tools (hammers, screwdrivers, wrenches) to inspect system.

• Ability to solve basic machinery issues such as paper clogs.

• Physically capable of picking up 25-50lbs repeatably through work day.

b. Ensure all personnel have Secret security clearance and Restricted Data access. Contract clearances will be serviced by NNSY Code 1127 Personnel Security department.

c. Ensure all personnel have the valid driver’s license, and ability to operate a government vehicle in an industrial setting.

d. Provide personnel with OSHA approved fall protection equipment and training.

e. Ensure all personnel follow security procedures for transporting, handling and storing classified information.

f. Ensure all contract personnel follow security procedures for collection of burn bags, and operation of the destruction center.

g. Notify Code 1122 Information and Industrial Security Branch oversight of any significant changes in personnel and or issues that may impact the daily operations of the destruction center.

4. Government Equipment Downtime and Contingency Operations:

a. Standard Downtime and Alternate Duties: The Government assumes the risk of routine maintenance, repair, and unexpected failure of Government-Furnished Equipment (GFE) (e.g., on-site disintegrators, shredders, and conveyor systems). During periods of standard GFE downtime, the Contractor shall not be considered non-compliant with destruction volume metrics, and the monthly Firm-Fixed-Price invoices shall not be reduced. During these periods, Contractor personnel shall remain on-site and perform alternate authorized duties.

• Alternate Authorized Duties include, but are not limited to: material staging and sorting, inventory control and documentation, chain-of-custody verification, preventative maintenance support as directed by Government personnel, facility housekeeping and security checks, and updating operational logs and records.

b. Extended Outages and Contingency Activation: In the event of a catastrophic or extended failure of GFE that results in a severe backlog of classified/sensitive material, the Contracting

Officer (KO) or Contracting Officer’s Representative (COR) may direct the Contractor to execute their Operational Continuity and Contingency Plan.

c. Contingency Destruction Services: Upon formal written authorization from the KO (Option exercise), the Contractor shall mobilize alternate destruction capabilities (e.g., mobile shredding trucks, off-site secure transport to an approved secondary destruction facility, or temporary transportable disintegrators) to clear the material backlog.

• All contingency operations must adhere to the same security, chain-of-custody, and

Restricted Data (RD) clearance requirements as on-site operations.

• The utilization of these alternate capabilities shall be billed against CLIN 0004

(Contingency Destruction Services), at the established rate in the contract.

• The Contractor shall not initiate contingency operations or incur costs against CLIN 0004 without explicit prior approval from the KO.

d. Vacancy and Absence Credit: The Firm-Fixed-Price for CLIN 0001 is based on the Contractor providing a fully staffed five-person team for each day of contract performance.

• Short-Term Absences: No invoice deduction shall be applied for routine, short-term absences (e.g., illness, scheduled leave) provided that the Contractor maintains the minimum required staffing level to conduct operations safely and in accordance with two-person integrity (TPI) requirements.

• Extended Vacancies: A position that remains vacant and un-filled for more than ten (10) consecutive business days ("cure period") shall be considered an extended vacancy. For each business day beyond the cure period that a position remains vacant, the Government is entitled to a credit against the monthly invoice. This credit shall be calculated based on the Per-Day Fully Burdened Labor Rate for that specific labor category, which must be identified by the offeror in their price proposal.

5. NNSY Responsibilities: Provide the following:

a. All office equipment and supplies required to execute the NNSY destruction center program.

b. Provide all contractor personnel hearing protection sufficient to level of noise for each machine;

foam ear plugs and or over the head ear muffs.

c. Training on disintegrator systems; to include safe operation of SEM Model 23/5 and SEM Model

22 disintegrators, conveyor belt, air evacuation system and trash compactor.

d. Training on additional destruction equipment when acquired.

e. Training and oversight on security requirements for transporting, handling and storing classified information (DoD M-5200.01 Vol 3 Information Security Program: Protection of Classified

Information & SECPROMAN 5510.36E Vol 1 Norfolk Naval Shipyard Information Security

Program).

f. Training and oversight on NNSY security requirements of safe handling and collection of burn bags, and operation of the destruction center (NAVSHIPYDNORINST 5212.4B Shipyard

Destruction Center Operations and Procedure).

6. Government Furnished Property: N/A

7. Safety Requirements:

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State

OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29

CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in

NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM)

Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY

TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of

OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant

NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems

(MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

8. Security Requirements:

a. Contractors must be eligible and maintain a Secret Security Clearance, serviced by NNSY

Personnel Security.

b. Each contractor shall pass a background check to gain access onto Norfolk Naval Shipyard utilizing the SECNAV Form 5512/1 in order to receive a Contractor Common Access Card for base access.

c. Contractor’s employees must be a U.S. Citizen with a Need to Know for Restricted Data in order to receive and maintain a Red NAVSEA Badge.

d. Privacy

• Work under this PWS requires the contractor personnel have access to information protected under the Privacy Act. Privacy Act pertains to the following systems of records:

Defense Information Security System, C-Cure 9000 and other related systems used in the

Shipyard. Contractor personnel will adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552A and applicable agency rules and regulations; will safeguard all individual privacy records; ensure this data is accessed and maintained in accordance with applicable laws and regulations. See the Department of the Navy Privacy Act website at:

http://privacy.navy.mil/. Point of Contact for Privacy Act and Freedom of Information

Act (FOIA) is (808) 473-8000 ext: 2707

• The following Privacy Act clauses will apply for performance of this task:

1. FAR 52.224-1, PRIVACY ACT NOTIFICATION (APR 1984)

2. FAR 52.224-2, PRIVACY ACT (APR 1984)

3. FOIA, FREEDOM OF INFORMATION ACT

• If a Personally Identifiable Information (PII) breach results from the contractor’s violation the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

e. All Controlled Unclassified Information (CUI) associated with this contract must be protected per the guidance provided in DODI 5200.48. Legacy information from existing documents (e.g., Technical Manuals) marked For Official Use Only or FOUO, that is used to create a new document/correspondence, shall follow the minimum marking requirements of DODI 5200.48, Section 3, paragraph 3.4.a, and include the acronym ”CUI” in the banner and footer of the document. Nonfederal information systems storing and processing CUI shall be protected per

NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy all CUI associated with this contract by any of the following approved methods: a cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

f. Defense Biometric Identification System and NAVSEA Badging:

-All contractors, with the exception of permanent party (or “on site support” contractors with

Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to

NNSY.

-Procedure for receiving a DBIDS card:

-Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY

Sponsor/Contracting Officer’s Representative (COR).

-The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region

Mid-Atlantic (CNRMA) for vetting.

-CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and

ID office to create the DBIDS card.

-Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

g. Portable Electronic Devices (PEDs)

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

-NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-

PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

-NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

-SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear

Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

h. RESTRICTED DATA SPECIFIC

-All contractors requiring a red NAVSEA badge and access to Restricted Data (RD) shall have a final security clearance.

-Red NAVSEA badge personnel may require access to Nuclear Areas, Nuclear Information, Nuclear equipment, Naval Nuclear Propulsion Information (NNPI), RD, and Not Releasable to

Foreign Nationals (NOFORN) data due to the nature of the work being performed on Naval

Nuclear propulsion systems.

-A red NAVSEA badge is necessary for the execution of nuclear and some non-nuclear work;

inclusive of the propulsion plant and secondary spaces as well as those systems which support the propulsion plants which may not be located in the propulsion plant when any of those spaces can’t be sanitized.

-Access to RD and the issuance of red NAVSEA badges will be issued in accordance with

NAVSEA M-5510.2.

9. Delivery Terms/Shipping/Transportation: N/A

10. Place of Performance/Delivery Location: Norfolk Naval Shipyard, Bldg. M-22, Portsmouth, VA

23709

10. Period of Performance (PoP)/ Completion Date/ Delivery Date: One year, with four option years.