Attachment 1 - Statement of Work.docx

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy Mexico

INL - Security and Law Enforcement | Forensics Program Mexico

IT Equipment for Genetics Database | Combined DNA Index System (CODIS)

Contents

1. GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. Within the framework of the United States-Mexico bilateral relationship, both countries are committed to pursuing and bringing criminals to justice, ensuring continuity in activities that strengthen joint efforts. This project builds the capacity of Mexican forensic laboratories and practitioners by providing equipment, training, and support for international accreditation. It also fosters collaboration among investigators, analysts, prosecutors, and other stakeholders.

By enhancing forensic analysis and promoting data-driven investigations, the initiative improves the resolution of homicides and related cases, generates actionable intelligence, and enables law enforcement to dismantle transnational criminal networks. These efforts directly advance U.S. national security interests by reducing cross-border threats and improving public safety through more effective intelligence sharing and investigative precision.

2. BACKGROUND

As part of the first and second phases of the Government of Mexico (GOM) National Genetics Database / Combined DNA Index System (CODIS) Project, the INL Forensics Program delivered IT equipment in 2020 and 2023 to the Federal Attorney General’s Office (FGR) and twenty State Attorney General Offices. This equipment enables the sharing of genetic evidence collected from offenders and crime scenes through a national genetics database. Establishing this database supports the identification of offenders, strengthens investigative capabilities, and increases conviction rates.

This contract represents the third and final phase of the initiative. In this phase, INL will donate specialized IT forensic equipment to eight (8) Mexican state Attorney General Offices to further enhance the collection and analysis of critical evidence, such as genetic material from offenders and crime scenes, and to support the continued development of the national genetics database. Upon completion of this phase, 29 of Mexico’s 32 states will be covered. The expanded database will generate actionable intelligence to disrupt transnational trafficking networks by linking unknown DNA samples to a comprehensive repository of registered profiles.

3. OBJECTIVE

As part of the INL Forensics Program & GOM National Genetics Database/CODIS Project Phase III, the main objective is to provide IT Equipment to eight Mexican state forensics genetics and accredited laboratories to increase GOM capabilities and improve the effectiveness of criminal investigations under the Mexican accusatory criminal justice system.

4. SCOPE

The Contractor shall accomplish the following main activities:

· Software/infrastructure procurement, storage, inventory, delivery, installation, integration, testing and configuration to ALL items stated under APPENDIX A – Technical Specification of Items of this SOW to various state laboratories throughout Mexico as noted in APPENDIX B – Delivery Information.

· Provide complete system documentation

· Provide end-user and system administrator knowledge transfer; and

· Provide necessary Project Management services for the duration of the project

The contractor shall provide In-Country Maintenance and Support Services in Spanish. Maintenance and support services shall cover a period of 12 months after installation is complete and shall be applicable in Mexico for those items indicated in Appendix A.

5. DELIVERY SCHEDULE & PERFORMANCE REQUIREMENTS

A virtual or in person kick-off meeting shall be coordinated by the Contractor and held within five (5) business days after award.

5.1. Importation Plan:

The Contractor shall develop and provide an Export/Import Plan addressing the importation of items into Mexico. The plan shall demonstrate the Contractor’s understanding of Mexican labeling requirements, customs documentation standards, and all applicable regulations governing the importation of goods into Mexico.

At a minimum, the Export/Import Plan shall include:

· Identification of the proposed port(s) of entry into Mexico.

· Identification of the customs broker responsible for managing importation and customs clearance activities.

· A description of the documentation required to support importation, including but not limited to customs declarations, shipping documentation, and product labeling requirements.

· A description of applicable Mexican regulations and standards governing the importation of the items under this contract and how the Contractor will ensure compliance with those requirements.

The Contractor shall ensure all importation activities are conducted in accordance with applicable Mexican laws, regulations, and customs procedures.

5.1.1. Importation Permits and Licenses:

The Contractor shall provide/file all required shipping / export documentation and relevant permits / licenses or any other documentation necessary for the importation of the goods to Mexico. The Contractor shall be responsible to clear customs in Mexico, pay importation taxes and any other tax or fee to make the importation to Mexico and provide all required importation permits and paperwork in compliance with Mexican regulations. No delivery shall take place until coordinated with INL Logistics. The United States Government (USG) will not be in any way involved in the importation / exportation process. INL Mexico will not help with the importation process, nor provide any documents related to this process.

The contractor shall comply with all applicable International, U.S., and Mexican Regulations. All shipping documents, export declaration forms, and other delivery information shall be submitted once those are available to:

INL Logistics: MexicoCityINLLogistics@state.gov;

5.2. Project Management Plan (PMP):

The Contractor shall provide in electronic format (Microsoft Project and PDF) a PMP detailing all planned activities. The PMP shall be provided no later than ten (10) days after receipt of task order award.

5.3. Equipment:

All equipment shall be NEW, unopened, and shall meet or exceed the detailed specifications. Refurbished, used, or recycled items are NOT acceptable. All equipment shall be delivered according to locations provided in APPENDIX B. The Contractor shall receive confirmation from INL Forensics Program and INL Logistics that GOM facilities are ready to receive the equipment before any installation and training can be done.

5.4. Bill of Materials:

The Contractor shall provide to the Contracting Office Representative (COR), INL Forensics Program, and INL Logistics, a comprehensive bill of materials, at least two (2) weeks in advance of delivery to end user, describing the equipment delivered under this solicitation. The list shall include but not be limited to:

· Item Description

· Name of Manufacturer

· Model Number

· Serial Numbers

· Delivered Quantity

· Unit Price

· Extended Price

· Warranty Expiration Date

5.5. Logistics Plan:

The Contractor shall provide a logistic plan to COR, INL Forensics Program, and INL Logistics at least two (2) weeks before the delivery of any item to end user. The Contractor’s personnel shall be on site to perform the inventory of the equipment delivered and INL personnel shall be present as well at the delivery location. No delivery can be performed if INL personnel are not on site.

The Contractor shall ensure all items are prepared for safe transportation once confirmation from INL Logistics is received. The Contractor shall be responsible of unloading equipment at the delivery location. Contractor shall consolidate the entire shipment to prevent loss and misdirection. The Contractor, upon notification, shall replace items lost or damaged during shipment. The Contractor upon notification, shall replace items lost or damaged during shipment at their own expense.

5.5.1. Donation Process:

Items being acquired will be donated to eight (8) forensics genetics accredited laboratories in Mexico. The Contractor will receive a written authorization from INL Logistics to deliver the items described in this solicitation.

5.6. Professional Services:

After the specific delivery date has been established, installation and training at all sites shall be delivered no later than five (5) business days after delivery of equipment.

Contractor must provide, deliver, inventory, install and, test all the hardware and software associated with the equipment.

The contractor must install and configure all equipment and software and demonstrate the use of the same to the end users, The contractor must install and configure all equipment and software and demonstrate their use to the end users in Spanish.

5.6.1. Site Visit:

Contractor shall confirm with INL Forensics Program that facilities are ready to receive the equipment. Contractor shall perform a site visit within thirty (30) business days after task order award to confirm that each facility complies with all the requirements so that equipment can be installed and tested.

See APPENDIX B for delivery instructions for eight (8) sites.

The Contractor shall provide a logistics plan and bill of materials to be verified and ratified by the COR, INL Logistics and INL Forensics Program at least two (2) weeks before transporting equipment. Installation shall be completed no later than one (1) week after receiving confirmation from COR, INL.

5.6.2. Installation:

Contractor must provide five (5) business days after delivery of PMP a checklist of pre-requirements to COR and INL Forensics Program in English and Spanish language for sites to prepare before delivery of items.

The contractor shall perform all necessary post-installation tests with end user to confirm complete connectivity and optimal operation of the equipment.

The contractor shall provide a report on the connectivity and performance test after installation in each delivery location has been completed.

NOTE: No delivery shall be made without INL’ confirmation.

5.6.3. Training Plan (labor, travel, etc.):

Contractor shall provide to the COR, INL Forensics Program, and GOM a training plan in Spanish; detailing but not limited to the length of training, trainer name, and start and end date, at least one (1) week in advance of installation of equipment at each delivery location.

The contractor shall provide training in Spanish to GOM personnel for a minimum of five (5) and a maximum of 15 participants, per training location regarding the operation of the equipment and software indicated in APPENDIX B.

Scheduling and location of the training must be coordinated with INL Forensics Program and the GOM in accordance with the U.S. vetting law.

Trainings must be held on site no later than one (1) week after installation.

At the end of each training session , the Contractor shall deliver a report to include but not limited to activities performed, any detected issues, names of attendees, and dates of training.

5.7. OEM Warranty

The Contractor shall provide Original Equipment Manufacturer (OEM) warranty coverage for all delivered hardware and software. The warranty period shall commence upon successful installation, testing, and formal acceptance by the USG at each GOM site and shall remain in effect for a minimum of twelve (12) months, or the manufacturer’s standard warranty period, whichever is longer.

5.8. In-Country Support Services

The Contractor shall provide in-country maintenance and support services for a period of twelve (12) months from the date of system acceptance to include:

· Provide 24/7 remote technical support via internet, email, or telephone, with a resolution response time of four (4) hours or less from the time an incident is reported.

· Ensure critical spare parts availability for end-user purchase within forty-eight (48) hours of the identified need.

· For software, provide all manufacturer-released updates and patches for the full duration of the OEM warranty period.

· Ensure all technical personnel performing maintenance and support services are certified by the equipment manufacturer, guaranteeing reliability and availability of the systems.

· Provide all technical support and warranty documentation in Spanish.

Upon completion of each maintenance or support activity, submit a service report to the INL COR and the CD-Forensics Program detailing: activities performed, any issues identified, corrective actions taken, and the scheduled date of the next service, if applicable.

The INL COR and the CD-Forensics Program will monitor all activities performed under this maintenance and support CLIN during the OEM warranty period.

Additionally, for each support event, the Contractor shall submit a maintenance report in English, in PDF format, to the INL COR and the INL Forensics Program. The report shall include:

· A description of the incident(s), including the relevant time period,

· The status of each incident,

· The corrective actions performed, and any issues identified, and

· The status of any outstanding or unresolved issues, including follow-up actions if required.

These services shall complement, but not be limited to, the OEM warranty coverage.

5.9. Project Documentation and Closeout:

Delivered no later than fifteen (15) business days after competition of all training. Contractor shall deliver in electronic format and English language a final status report including all necessary information concerning hardware, software, and performance tests in the locations where equipment will be delivered.

5.9.1. Documentation:

Contractor shall provide complete documentation for all hardware and software delivered under this contract, including but not limited to license, warranty, software installation manual, post-installation report, maintenance plan and tech support contact information.

The contractor shall provide all hardware and software manuals in both English and Spanish for all items delivered under this project. These manuals shall include all equipment and software warranty and support information. The contractor shall deliver electronic copies to the GOM, COR, and the INL Forensics Program, and one physical hard copy to the GOM.

5.9.2. Close Out:

Contractor shall deliver a final status report in English, per location including all necessary information concerning hardware, software, and performance tests.

6. DELIVERABLES AND REPORTS

The contractor shall distribute items and documents identified in the table below:

7. PLACE OF PERFORMANCE

The Contractor is responsible for the delivery of all items listed above under APPENDIX A. See APPENDIX B for each of the sites where the equipment will be delivered.

8. PERIOD OF PERFORMANCE

All services required under this SOW, including site visits, equipment delivery, installation, and knowledge transfer, shall be completed within twelve (12) months from the date of task or delivery order award.

Upon completion of installation and formal acceptance by the U.S. Government at each site, a twelve (12) month period of in-country maintenance and support services shall commence.

The total Period of Performance for this contract, including both the implementation phase and the maintenance/support phase, shall not exceed twenty-four (24) months from the date of award.

9. TRAVEL

The Contractor shall comply with FAR 31.205-46 Travel Costs, DOS published travel advisories in Mexico and COVID-19 recommendations. The Contractor shall comply with travel coordinated with INL Forensics Program and authorized by INL COR before commencing any travel.

9.1. Travel Plan:

The contractor shall provide a travel plan, including but not limited to, dates of travel, location, personnel travelling and estimate cost of the travel (Per diem, Flights and ODC) shall be sent at least five (5) business days before contractor performs any travel to do installation, configuration, training, or maintenance and/or support services.

10. STORAGE SERVICES

The Contractor is solely responsible for the storage of all pieces of equipment prior to delivery. INL will instruct the Contractor to deliver once all documentation is received from the GOM.

The Contractor shall obtain a warehouse/storage space for all items under this task order.

Once all goods have been consolidated at a Contractor-controlled location, a U.S. Government representative will perform an initial virtual or physical inspection and provide a Receiving Report, after which the Contractor may submit an invoice for the accepted equipment (but not deliver, install, or train) through the DOS Payment system.

The Contractor will receive written authorization from INL Logistics to deliver, install, and provide training to end users, at each location confirmed by the U.S. Government. Upon completion, the Contractor may submit additional invoices for these services, once they are complete.

The Contractor is fully responsible for goods under their possession, until all goods are delivered to the end user. The Contractor is solely responsible for any selected incoming and outgoing Government cargo that may be assigned to the Contractor under this task order.

The Contractor accepts full responsibility for all losses and/or damage, from the time such cargo is received into the hands of the Contractor until it is released into the custody of the Government as evidenced by a signed receipt.

The Contractor further agrees that in any instance involving loss or damage to the Government cargo, where the Contractor fails to exercise reasonable diligence, the Contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

The Contractor shall, in case of damages and losses; report to the COR not later than the first business day after the occurrence, this report shall include but not be limited to the following:

· Damages/Losses: The contractor shall provide a report in English and in writing to the COR if this occurrence takes place. In case of loss, damage, or delay in shipment(s) such as theft or seizure of cargo, strikes, embargoes, fires or other similar incidents, the Contractor shall notify in writing to the COR no later than the first working day after such incident.

Warehouse facilities shall meet the appropriate standards for structural integrity, roofing, ventilation, security, pest control, fire detection and reporting/sprinkler system, etc.

11. INSPECTION AND ACCEPTANCE

Upon written approval from the Contracting Officer, a virtual or physical inventory and inspection of all items can be performed at the Contractor Storage location. Upon completion of the inventory and inspection, the Contractor may submit a partial invoice for equipment. Payment to the Contractor shall be made following the complete inspection and acceptance of products, with confirmation received by INL Mexico City.

If a virtual inventory is accepted, the Contractor will follow the process and requirements outlined below. An INL Mexico Logistics Specialist will coordinate with the Contractor to obtain all information:

· Photographic evidence (and video if applicable) of all items being inventoried and of the inventory process.

· If items are inside boxes, the Contractor shall provide photos at the exact time boxes were opened, when items were pulled out of the boxes and at the exact time boxes were closed and sealed.

· Photos of the equipment’s serial numbers shall match serial numbers provided in the Bill of Materials.

Letter of commitment from the Contractor confirming that in the event of any damage to the equipment at the time of delivery and installation, the equipment will be replaced at no cost to INL. The Contractor is solely responsible for the safeguarding of all inventoried items through final delivery to end user’s location, as specified in Section 5. Place of Performance. For items stored under this requirement, the commitment letter shall also include the complete address of the Contractor’s warehouse.

The Contractor is encouraged to submit a draft invoice to the COR, at the completion of the inventory.

Partial invoicing for services is accepted if the Contractor has received written authorization from INL Mexico. Items can be delivered to the GOM, and the Contractor may submit a partial invoice for the shipping and installation of those goods.

12. VAT RECLAMATION

Value Added Tax (VAT) is 16% or the one stated in the Value Added Mexican Law Tax (VAT: https://www.diputados.gob.mx/LeyesBiblio/pdf/LIVA.pdf for payments associated with the in-country purchases of goods, materials or services required to perform this contract.

The contractor shall follow the invoicing procedures established by INL to allow the U.S. Embassy Mexico to reclaim the IVA/VAT taxes charged. VAT, or “IVA” as it is known in Mexico, shall be itemized in all invoices. In order for the contractor to claim VAT on its invoices, the Contractor is required to obtain an invoice, “Factura”, from a Mexican Company that complies with all the requirements of the article 29 A of the Mexican Fiscal Code or obtain a VAT Registration Identification Number from the Secretaría de Hacienda y Crédito Público (aka Hacienda/SAT) to emit its own facturas.

The contractor shall provide the necessary invoicing requirements to enable the USG to obtain reimbursement for VAT. This reimbursement benefit is extended only to the U.S. Government – not the Contractor – as a diplomatic privilege. The following/current Factura´s requirements are outlined in the paragraphs below.

All Facturas, the Contractor delivers to the U.S. Government shall be in accordance with VAT Mexican Tax regulations (VAT: https://www.diputados.gob.mx/LeyesBiblio/pdf/LIVA.pdf and Mexican Fiscal Code (MFC: http://www.diputados.gob.mx/LeyesBiblio/ref/cff.htm).

The Contractor’s failure to follow these procedures shall result in the U.S. Government’s inability to secure tax reimbursement on this contract, resulting in VAT payment in the Invoice being denied to the contractor. Facturas for the in-country purchases described above shall include only charges authorized in this contract. Such Facturas shall list separately or collectively the pre-tax price of any supplies or services provided in country.

As it is required by local authorities, the Contractor shall impose the appropriate tax rate against the pre-tax total of the purchases represented on the Factura. The Contractor shall submit the invoices associated with such purchases as supporting documentation for its in-country payment request. The USG shall only compensate the Contractor for the tax amount provided on such Facturas and in any case VAT reimburse won’t exceed the amount authorized in the contract for this purpose.

VAT on items such as contractor personnel housing, personal vehicles, utilities, phone charges, per diem, etc. are excluded from reimbursement.

All Facturas shall be addressed to “Embajada de los Estados Unidos de Norteamerica” as stated in the below requirements.

The contractor´s Factura shall provide at least the following in accordance with article 29 A of the Fiscal Mexican Code:

· Issuer’s name and address

· Issuer’s Federal Tax Registry Number (RFC) (aka Certificate of Fiscal Identification)

· Photo image of Federal Tax Registry card (aka Certificate of Fiscal Identification) on the invoice

· Invoice number and complete transaction date (month, day, and year). Also needed is the date and place of issue (Lugar y fecha de expedición). The two dates shall be the same.

· Required legal wording that addresses the illegal reproduction of the document. The printing company information shall annex the date of printing and official authorization number

· Customer ´s Name: “Embajada de Estados Unidos de América”

· Embassy current address:

· U.S. Embassy R.F.C. Number: EEU930201289

· Quantity and description of acquired services or merchandise

· If applicable, the number and date of customs import documents associated with all sales of imported merchandise

Invoice(s) received in Mexican pesos shall also include, in the legend, the date and exchange rate used when the invoice was emitted by the Mexican company. The exchange rate noted on the Mexican company’s invoice will be used to reimburse VAT to contractors.

Invoice shall say “FACTURA.” All digital invoices (“FACTURAS”) shall be presented to the Embassy/ Contracting Officer Representative (COR).

The tax-relief invoice shall be written in English and Spanish versions.

Invoice shall have a valid digital seal.

This contract is priced and paid only in U.S. dollars

Only VAT that was fully paid and has supporting documents will be reimbursed.

13. NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer.

Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

14. CONFIDENTIALITY CLAUSE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the Government of Mexico. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder. The CONTRACTOR shall ensure care, confidentiality and correct use of the information delivered and generated during the execution of the contract, as well as elements that the Government of Mexico makes available for its execution.

15. SPECIAL REQUIREMENTS

LANGUAGE:

All documentation and communication for this contract shall be in English, unless otherwise specified that it shall be in Spanish and English.

APPENDIX A – TECHNICAL SPECIFICATIONS

NOTE: All equipment requested shall be new and must comply with minimum requirements. Refurbished equipment shall be rejected. Photos of the equipment proposed shall be attached at time of proposal submission.

Equipment requirement must MEET or EXCEED items noted in the solicitation:

12 cores or virtual CPUs 24 Logical Cores/Processing Threads

128 GB RAM

1 TB. 5 drives, each with 200 GB (SCSI connected in series or SSD) Hardware RAID controller compatible with RAID 5 or RAID 10 Windows Server 2019 and SQL Server 2019. OS needs to be installed in English and region set to United States Standard backup unit Integrated quad Gigabit network adapter

Hard disk 500 GB, 7200 RPM or superior, hybrid o SSD "4 or more cores / virtual CPUs, 16GB DIMMs (DDR4) Integrated Gigabit network adapter" "Graphic card- Microsoft DirectX 9 Graphics device with WDDM driver or equivalent Windows 11 64 bit professional or enterprise Monitor HD 1920 x 1080 LCD

CD-ROM- DVD =RW DL

English Keyboard/Mouse - Standard USB McAfee client 2 years license threat prevention epolicy orchestrator

1500 volt-amperes Full Load Maximum Run Time 2.5 minutes

TS2900 Tape Autoloader w/LTO7 HH SAS

IBM TS2900 Tape Autoloader w/LTO7 HH SAS Ultrium 7 Data Cartridges 5-Pack

APPENDIX B – DELIVERY INFORMATION

Items listed in Appendix A - Technical Specifications, shall be delivered into Mexico to the below addresses.

The equipment for each state is provided below.

The equipment shall be packed, sealed, and labeled as follows:

Delivery Location #1: FGE Campeche Fiscalía General del Estado de Campeche. Dirección General de Servicios Periciales - Laboratorio de Genética. Av. José López Portillo S/N, Col. Sascalum, San Francisco de Campeche, 24095, Campeche.

Delivery Location #2: Centro Regional de Identificación Humana- Coordinación de Ciencias Forenses- Genética Forense Ave. Alameda Zaragoza No. 186 Col. Saltillo 2000 C.P. 25115. Saltillo, Coahuila

Delivery Location #3: Fiscalía General de Michoacán-Coordinación General de Servicios Periciales-Laboratorio de Genética Periférico Paseo de la República #5000 Col. Sentimientos de la Nación, CP 58170 Morelia, Michoacán.

Delivery Location #4: Fiscalía General del Estado de Nayarit- Dirección General de Servicios Periciales- Laboratorio de Genética

Av. Tecnológico 3200, Microindustria, 63173 Tepic, Nay., Mexico.

Delivery Location #5: Fiscalía General de Estado de Oaxaca-Instituto de Servicios Periciales-Laboratorio de Genética

Edificio Jesús Chu Rasgado, 2do nivel, Reyes Mantecón, San Bartolo Coyotepec, Oaxaca, C.P. 71257.

Delivery Location #6: Fiscalía General del Estado de Quintana Roo-Dirección General de Servicios Periciales-Laboratorio de Genética

Av. Adolfo López Mateos # 500, Col. Italia, Chetumal, 77030, Quintana Roo.

Delivery Location #7: Fiscalía General del Estado de San Luis Potosí-Dirección General de Servicios Periciales-Laboratorio de Genética

Eje Vial No. 100, Zona Centro, San Luis Potosí, S.L.P.

Delivery Location #8: Fiscalía General de Justicia del Estado de Tamaulipas-Dirección General de Servicios Periciales y Ciencias Forenses-Laboratorio de Genética

Av. José Sulaimán Chagnón 641, etq. Libramiento Naciones Unidas, C.P. 87039, Cd. Victoria, Tamaulipas.

3SENSITIVE BUT UNCLASSIFIED

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