Attachment 1 - Statement of Work 050825.docx

FY25 Concrete Repairs 3/10/25 Statement of Work (SoW) FEU Project #25011

USDA – NCAH

1920 Dayton Avenue Ames, Iowa 50010

Project Requirements:

This project will include concrete repairs, installations, and safety guardrail replacements in four areas on the Ames USDA campus. Areas are annotated on the drawings attached to the procurement package.

These requirements are needed to support the location’s animal welfare and safety for government employees, contractors, and visitors to the USDA-NCAH location.

Attending the site visit is highly encouraged.

0001 - BASE:

Field Barn 215 & 216 Livestock corral area concrete pad:

Contractor shall be given 40 days from the “Notice to Proceed” to complete the project.

The areas are located on the northeast corner of the campus.

· Contractor shall remove all concrete within the corral areas down to existing base and replace with new concrete. (See attached drawings for these areas.)

· Contractor may use USDA crushed concrete onsite as new base if needed.

· New concrete shall be a minimum of 8” thickness.

· Contractor shall install new #5 rebar reinforcing 16” on center (2” from bottom of pour) in each direction in all areas receiving new concrete.

· All new concrete in this area shall be sloped to the south towards existing area drains. Slope shall be minimum of (.5% to 1%) north to south. This slope used to mitigate “ponding” but maintain stable footing for livestock. Side to side (east to west) shall be level.

· Contractor shall remove debris and seal at joints and cracks in existing and new concrete located within this area.

· Coordinate all downtime with the USDA for this area of work.

· All existing storm intakes/utility holes/utilities shall be maintained and protected during construction as they are.

Approximate area of work associated with each corral is approximately 3,448 square feet for a combined total of 6,896 square feet. Contractor shall verify actual dimensions. Contractor shall perform locates in this area for underground utilities that may interfere with the installation of the new concrete pad.

Contractor shall take any-and-all precautions necessary to not damage surrounding campus areas, construction, utilities, and finishes including areas not noted to be in the concrete and paving scope. Any areas including pavement, utilities, grass or prairie land that is disturbed by Contractor’s work shall be fixed to match existing construction and finish.

0002 - Option #1 Area 1: Building 3 & 4 Stairwell Curb, stair support and sidewalk area:

Contractor shall be given 60 days from the “Notice to Proceed” to complete the project.

The area is located to the central portion of campus.

· Contractor shall remove the existing safety guardrails and replace with new after concrete work is completed.

· System top and mid rail provided in accordance with OSHA Standards -29 CFR 1910.23 (a)(2). Structural Load: 200 lb. (90.7 kg), minimum, in any direction to all components in accordance with OSHA Regulation 29 CFR 1926.502.

· Guardrails shall have two rails. Guard rail Height: 42 inches. Middle rail Height: 21 inches.

· Railings: 1-5/8-inch O.D. hot rolled pickled electric weld tubing, free of sharp edges and snag points.

· Guardrails shall be mounted to the concrete using flush mount bases so there are no trip hazards or obstructions when equipment is moved in or out of the pit. Guardrails shall have a positive securing means to the bases. (See attached drawings for guardrail and base references.)

· Receiver posts shall be a part of the flush mount base. Receiver posts shall have drain holes. (See attached drawings for guardrail and base references.)

· Guardrails shall be hot dipped galvanized and factory finish powder coat Safety Yellow painted.

· Contractor shall remove the existing sidewalk concrete within the annotated areas down to existing base and replace with new concrete. (See attached drawings for these areas.) This area to be completed after the curb removal and installation work has been completed.

· Contractor may use USDA crushed concrete onsite as new base if needed.

· New concrete shall be a minimum of 8” thickness.

· Contractor shall install new #5 rebar reinforcing 16” on center (2” from bottom of pour) in each direction in all areas receiving new concrete.

· All new concrete in this area shall be sloped to match existing slope towards existing area drains to remain.

· Contractor shall remove debris and seal at joints and cracks in existing and new concrete located within this area.

· Coordinate all downtime with the USDA for this area of work.

· All existing storm intakes/utility holes/utilities shall be maintained and protected during construction as they are.

· Contractor to remove and reinstall steel stairs leading to lower-level pit access to building basement. Reinstall back to current location.

· Remove and reinstall electrical lighting and conduits within the pit area that are in the location of workspace. (The stainless-steel communication pull box located in the workspace shall stay in place and cannot be removed. Adjust saw cut depth accordingly to accommodate this issue.)

· Remove existing concrete curb at top of lower-level pit access to building basement. (See attached drawings for these areas.)

· Cut and remove 8” of existing failed curb material or to depth of solid existing concrete material and replace with new concrete material with steel rebar reinforcing and doweled into the existing concrete using standard industry approved standards.

Approximate area of work associated with each building is approximately 482 square feet. Total includes sidewalk and curb. Contractor shall verify actual dimensions. Contractor shall perform locates in this area for underground utilities that may interfere with the installation of the new concrete pad.

0003 - Option #2 Area 2: Building 21 Sidewalk to employee entrance:

Contractor shall be given 15 days from the “Notice to Proceed” to complete the project.

· Contractor shall remove all concrete and dirt from the existing sidewalk down to existing base and replace with new concrete. The new concrete length from building is to be 20 feet.(See attached drawings for these areas.)

· Contractor may use USDA crushed concrete onsite as new base if needed.

· New concrete shall be a minimum of 8” thickness.

· Contractor shall install new #5 rebar reinforcing 16” on center (2” from bottom of pour) in each direction in all areas receiving new concrete.

· Contractor shall remove debris/loose material and seal joints and cracks in existing and new concrete located within this area.

· Coordinate all downtime with the USDA for this area of work.

· All existing storm intakes/utility holes/utilities shall be maintained and protected during construction as they are.

Approximate area of work associated with this area is approximately 105 square feet. Sidewalk to extend from the current location door east 20 feet. Contractor shall verify actual dimensions. Contractor shall perform locates in this area for underground utilities that may interfere with the installation of the new concrete pad.

0004 - Option #3 Area 3: Roadway Repair for access to Building 7 - Suite 1:

Contractor shall be given 65 days from the “Notice to Proceed” to complete the project.

· Contractor to coordinate with COR placements of delineators/traffic cones in this area. Buildings’ access needs to be maintained to keep daily government operation disruptions to a minimum.

· This area needs to be completed in two stages so to minimize operations to the adjacent buildings’ maintenance and animal care needs. North section first then the south section. (See attached drawings for these areas.)

· Contractor shall remove all concrete and dirt down to existing base and replace with new concrete. (See attached drawings for these areas.)

· Contractor may use USDA crushed concrete onsite as new base if needed.

· New concrete shall be a minimum of 8” thickness.

· Contractor shall install new #5 rebar reinforcing 16” on center (2” from bottom of pour) in each direction in all areas receiving new concrete.

· Contractor shall remove debris/loose material and seal joints and cracks in new concrete located within this area.

· Coordinate all downtime with the USDA for this area of work.

· All existing storm intakes/utility holes/utilities shall be maintained and protected during construction as they are.

Approximate area of work associated with this area is approximately 2,981 square feet. Contractor shall verify actual dimensions. Contractor shall perform locates in this area for underground utilities that may interfere with the installation of the new concrete pad.

See attached drawings for further reference/guidance to the above Areas.

Contractor shall take all precautions necessary to not damage surrounding campus areas, construction, utilities, and finishes including areas not noted to be in the concrete and paving scope. Any areas including pavement, utilities, grass, or prairie land that is disturbed by Contractor’s work shall be fixed to match existing construction and finish.

Contractor is responsible for all underground obstructions, infrastructure, and utility locates prior to breaking any ground in this project.

Load/delivery tickets for concrete deliveries and debris removed from site shall be kept and turned over to COR and the end of the project.

Project Timeline:

All work will need to be scheduled with the Government’s representative. Contractor shall be given 180 days from the “Notice to Proceed” to complete the project.

General Requirements:

1.01 Work Restrictions & Conditions

A. Site Security Access

1. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the main site entrance gate and always wear a contractor/visitor identification badge while on the site. The ID badges will be turned in at the end of the workday. A current government-issued identification with a picture ID is required for entry.

2. Access to each individual site shall be arranged by the Contracting Officer's Representative according to the schedule submitted by the contractor and approved by the Contracting Officer’s Representative. The contractor shall coordinate and schedule his/her work under this contract to cause the least interference with the normal flow of visitor and employee traffic.

3. Construction vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots.

4. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

5. Work shall be confined to the areas identified on the Drawings. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

6. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

7. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

B. Work Hours: Regular work hours for the site are 7:00 AM to 3:30PM, Monday through Friday, excluding Government holidays. Requests for exceptions to this schedule shall be made in writing forty-eight (48) hours in advance and approved by the Contracting Officer's Representative.

C. Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Contracting Officer’s Representative (COR) approval in advance. Make application to the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

D. Construct Work in stages to accommodate Owner’s use of premises during construction period. Coordinate construction schedule and operations with Contracting Office’s Representative (COR).

1. Access Schedule Work to minimize use of street barricades and detours.

2. Access Phases of construction are those indicated in Drawings.

E. Coordinate use of premises under direction of the COR. Contractor shall confine construction equipment, storage of materials and equipment and operations of workers to areas permitted by law, ordinances, permits, or requirements of Contract Documents, and shall not unreasonably encumber premises with construction equipment or other material or equipment.

1. Assume full responsibility for protection and safekeeping of items under this Agreement, stored on site.

2. Move any stored items, under Contractor’s control, which interfere with operations of Owner or separate contractor.

3. Obtain and pay for use of additional storage or Work areas needed for operations.

F. Owner will occupy premises during entire period of construction for conduct of its normal operations. Coordinate with Owner’s Representative/COR in all construction operations to minimize conflict, and to facilitate Owner usage. Contractor shall always conduct its operations as to ensure least inconvenience to Owner.

1.02 Special Agreement Checks (SAC)

A. Use of Premises

1. Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the work is approved.

2. Keep driveways and entrances serving premises clear and available to the Government, employees, visitors, and emergency vehicles always. Do not use these areas for parking or storage of materials.

3. Limited parking may be available on the site away from each facility.

a. The contractor shall provide a list of intended employees to the Contracting Officer’s Representative within three (3) calendar days of task order award.

b. The contractor shall keep the list of employees up to date throughout the project in the event of employee separation and transfer.

B. Adherence to Security Policies and Procedures

1. The Contractor shall adhere to all Site, APHIS and USDA security policies and procedures including Code of Federal Regulations Requirements, Standard Operating Procedures, Security Directives, Security Procedures, General Orders, Post Orders and any applicable Government Policies and Procedures.

a. Failure to adhere to or violation of any above listed requirements, procedures, directives, orders and/or policies may result in criminal prosecution or contractor representative or contractor employee (violator) removal.

1.03 Intent of Contract Drawings

A. Government provided drawings, henceforth referred to as “Contract Drawings,” do not attempt to show complete details of building construction that may affect installation. Government provided diagrams of proposed systems are for reference only and do not necessarily show physical arrangement of all equipment and/or maximum number of devices. Minimum system requirements are shown.

B. Devices are shown diagrammatically only. System layout does not necessarily show maximum number of system components and should not be used for obtaining quantities for linear runs of conduits and wires.

C. Locations of existing and Government concept devices are approximate and may be distorted for clarity in representation.

1.04 Regulatory Requirements

A. The equipment materials, installation, workmanship, and operation shall conform to the most stringent applicable requirements of the most recent editions of the associated publications, in the below section and in the attached specifications unless otherwise noted:

1. National Fire Protection Association (NFPA)

a. NFPA 101 – Safety to Life from Fire in Buildings and Structures.

b. NFPA 1 – Uniform Fire Code

c. NFPA 5000 – Building Construction and Safety Code

2. Underwriters Laboratories, Inc. (UL)

a. Appropriate UL Standards

3. State and Local Building Codes as adopted by the Authority Having Jurisdiction (AHJ).

4. The Uniform Federal Accessibility Standards (UFAS)

5. Occupational Safety and Health Administration (OSHA)

B. All work shall be completed in accordance with the Iowa Statewide Urban Design and Specifications (SUDAS) most recent edition. The SUDAS Standard Specifications are modified by the following additions. These are supplemental specifications, and they shall prevail over those published in the SUDAS Standard Specifications Manual.

1. Underground Facilities:

a. Shown or Indicated: The information and data shown or indicated in the Contract Documents with respect to existing Underground Facilities at or contiguous to the Site is based on information and data furnished to Owner by the Owners of such underground facilities, including Owner, or by others. Unless it is otherwise expressly provided in the Supplementary Conditions:

i. Owner shall not be responsible for the accuracy or completeness of any such information or data provided by others; and

ii. The cost of all the following will be included in the Contract Price, and Contractor shall have full responsibility for:

1. Reviewing and checking all such information and data.

2. Locating all Underground Facilities shown or indicated in the Contract Documents.

3. Coordination of the Work with the Owners of such Underground Facilities, including Owner, during construction.

4. The safety and protection of all such underground facilities and repairing any damage thereto resulting from the Work.

a) Not Shown or Indicated: If an Underground Facility is uncovered or revealed at or contiguous to the Site which was not shown or indicated, or not shown or indicated with reasonable accuracy in the Contract Documents, Contractor shall, promptly after becoming aware thereof and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency), identify the owner of such Underground Facility and give written notice to that owner and to the COR. COR will promptly review the Underground Facility and determine the extent, if any, to which a change is required in the Contract Documents to reflect and document the consequences of the existence or location of the Underground Facility. During such time, Contractor shall be responsible for the safety and protection of such Underground Facility. If Contractor concludes that a change in the Contract Documents is required, a Work Change Directive or a Change Order will be issued to the Contracting Officer to reflect and document such consequences. An equitable adjustment shall be made in the Contract Price or Contract Times, or both, to the extent that they are attributable to the existence or location of any Underground Facility that was not shown or indicated or not shown or indicated with reasonable accuracy in the Contract Documents and that Contractor did not know of and could not reasonably have been expected to be aware of or to have anticipated. If Owner and Contractor are unable to agree on entitlement to or on the amount or extent, if any, of any such adjustment in Contract Price or Contract Times, Owner or Contractor may make a Claim.

1.05 Coordination

A. The contractor shall coordinate all work with the Contracting Officer's Representative.

C. The contractor shall submit an installation schedule for review and approval by the Contracting Officer's Representative within ten (10) days of task order award.

D. The contractor shall be solely responsible for coordinating work with all subcontractors and ensuring that all items of joint use in conjunction with installations are completed.

1.06 Special Provisions

A. The Contractor shall confine all operations to within the work limits of the project and exercise particular care to maintain natural surroundings undamaged. All surfaces that have been altered for the installation of the concrete shall be refinished to match original condition by skilled personnel of the trades involved at no additional expense to the Government.

B. Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

1. Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

2. Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

C. No building structural members shall be cut or altered without prior approval of the Contracting Officer's Representative.

D. Any damage resulting from contractor's operation shall be brought to the attention of the Contracting Officer's Representative immediately.

E. The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work site. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

F. The contractor shall move all materials and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

G. The contractor shall provide proper safety equipment to workers and always ensure a safe environment for employees and the public. The contractor shall work to ensure free, unobstructed, and safe access to and about the work area.

1.07 Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be available for use by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any utility connections.

B. Telephones: The Contractor shall equip all his supervisors and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Construction Trailer: The Contractor may locate a job trailer to the site. Location and services shall be coordinated with the COR.

D. Toilet Facilities: The Contractor shall provide and maintain portable toilet facilities for the project employees.

1.08 Submittal & Shop Drawings Procedures

A. Submittal Register: At the beginning of the project, the Contractor will provide a Submittal Register identifying all the items called out in the Specifications for submittal to the COR for approval (in consultation with the project AE). The Contractor will update and maintain the Submittal Register to show the status of all required submittals.

B. Submittal Requirements

1. Format: There is no formal submittal transmittal or format for this project other than the documents shall be submitted as PDF files, scanned, or created in documents that can be easily read when printed on 11x17 sheets. Exceptions for larger sheet sizes will be considered by the COR. Failure of the Contractor to provide legible submittals will be adequate grounds for rejection.

2. Identification: Submittals shall be labeled and marked for this project. The identification shall include Contractor/subcontractor’s name, date of submittal, description of item, specification section, and details on product data that are marked clearly for this project.

C. Submittal Procedures: All submittals will be posted in PDF by the Contractor to the USDA ARS Share-point website that has been established for this project. The submittal reviewing authority/AE will download the submittals for review and post approvals to the Share-point site. This same submittal process will be used for RFIs, Change Bulletins, etc.

D. Approved Submittals: The approval/acceptance of submittals is not to be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist.

E. Submittal items for this project:

1. Granular Subbase

2. Compaction Testing reports

3. Concrete Mix Design

4. Steel Reinforcing Bar (Rebar)

F. Delivery / Load Hauling Tickets:

1. Concrete delivery

2. Concrete debris

The load/delivery tickets for concrete deliveries and debris removed from site shall be kept and turned over to COR and the end of the project.

1.09 Warranty Documentation

A. Warranty shall guarantee the installed systems are free from craftsmanship defects, failures, etc. for a minimum of 1 year.

B. Warranty List: Provide a warranty summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date. Provide electronic copy to the COR and place printed copy in the front of the Warranty Binder.

C. Warranty items

1. Concrete

2. Sealant

3. Safety Guardrails

END OF SECTION