Attachment_1_-_Reqd_Attachment_Checklist_RFP26015.pdf
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- Solicitation number
- 0000040582
- Issued by
- Sacramento County, Sacramento City, West Sacramento City, California
About this file
This is a Required Attachments and Mandatory Business Documents Checklist for Request for Proposal RFP-26-015 issued by the California Arts Council for Reasonable Accommodation, Ergonomics, and Training Services. The RFP seeks proposals from qualified contractors, including California independent contractors, individuals, sole proprietors, partnerships, certified small businesses, disabled veteran business enterprises, 501(c)(3) organizations, private for-profit organizations, and entities with joint powers agreements based in California. The contract will be awarded to a single vendor and is structured as a three-year agreement. Bids must be submitted by email to Procurement@arts.ca.gov with a deadline of October 22, 2026 at 5 PM. The proposal package must include comprehensive professional services for reasonable accommodations, ergonomic services, and training support, as detailed in the full RFP-26-015 document.
All bid packages must be submitted in PDF format except for the Cost Proposal Worksheet, which must be submitted in Excel. Required attachments include certification sheets, cost proposals, darfur contracting act compliance documentation, worker compensation certifications, payee data records, contractor certification clauses, general AI notification clauses, and intellectual property certifications. Bidders must also submit mandatory business documents such as California small business certificates, DVBE certifications, California Secretary of State registration, business licenses, liability insurance, and professional certifications as applicable. The proposal narrative, limited to 15 pages and formatted in Arial 12-point font with single-line spacing and one-inch margins, must address ten mandatory qualifications including relevant experience, reasonable accommodation services, ergonomic services, qualified personnel with CVs and certifications, applicable requirements, training support, documentation and reporting capabilities, confidentiality measures, capacity and responsiveness, and four unique client references from the past five years—two for reasonable accommodation services and two for ergonomic services.
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California Arts Council
RFP-26-015
RA, Ergo & Training Services
ATTACHMENT 1 – REQUIRED ATTACHMENTS & MANDATORY BUSINESS
DOCUMENTS CHECK LIST
A complete bid package will consist of the items identified below. Complete this checklist to confirm the items in your bid.
Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all applicable required attachments (forms), mandatory business documents (if applicable) and proposal requirements must be included with your bid package all in PDF except the Cost Proposal Worksheet which must be in Excel.
Bidder Name:
REQUIRED ATTACHMENTS
(in PDF)
Checkmark or N/A
Required Attachment 1: Required Attachments and Mandatory Business Documents Checklist
Required Attachment 2: Bidder/Proposer Certification Sheet
Required Attachment 3: Bidder Declaration GSPD-05-105
Required Attachment 4: Confidentiality Statement
Required Attachment 5: Cost Proposal Worksheet (must be submitted in Excel)
Required Attachment 6: Darfur Contracting Act
Required Attachment 7: Individual & Sole Proprietor (if applicable only)
Required Attachment 8: Workers’ Compensation Certification (if applicable only)
Required Attachment 9: Payee Data Records STD 204
Required Attachment 10: Contractor Certification Clauses CCC 04/2017
Required Attachment 11: Gen AI Notification Clause & Reporting
Required Attachment 12: Intellectual Property & Copyright Language Certification
REQUIRED IF
APPLICABLE
Attachment 13: DGS PD 843 DVBE Declaration (if applicable only)
REQUIRED IF
APPLICABLE
Attachment 14: Confirmation Letter Form DVBE Subcontractor (if applicable only)
REFERENCE ONLY Attachment 15: Evaluation Plan and Scoring Rubric (reference only)
Required Attachment 16: Client Reference Form
REFERENCE ONLY Attachment 17: Commercially Useful Function (CUF) Evaluation Worksheet
REQUIRED IF
APPLICABLE
Attachment 18: Prime Contractor’s Certification DVBE Subcontractor Report STD 817 (Only if applicable and upon completion of contract.)
AWARDED BIDDER Attachment 19: Standard Agreement STD 813 (awarded bidder only)
IMPORTANT
REFERENCE
Attachment 20: Key Action Dates (Lists of Important Deadlines)
REQUIRED IF
APPLICABLE
Attachment 21: STD 830 – TACPA Preference Requests
REQUIRED IF
APPLICABLE
Attachment 22: DGS-PD 525 Manufacturer’s Summary of Contract Activities and Labor Hours
REQUIRED IF
APPLICABLE
Attachment 23: DGS-PD 526 Bidder’s Summary of Contract Activities and Labor Hours
REQUIRED MANDATORY BUSINESS DOCUMENTS
(in PDF)
Checkmark or N/A
Copy of the prime/bidder’s California Small Business (SB) Certificate, if applicable.
If applicable, copy of each subcontractor(s) California Small Business (SB) Certificate.
Copy of prime/bidder’s CA DVBE certification, if applicable.
Copy of subcontractor’s CA DVBE certification, if applicable.
Copy of the bidder’s registration with the California Secretary of State, if applicable
Copy of IRS designation letter showing org has the 501(c)(3) federal tax-exempt status, if applicable.
Copy of Joint Powers of Agreement, if applicable.
Copy of the bidder’s business license or business tax certificate, if applicable.
Copy of the bidder’s liability insurance coverage, if applicable.
Professional Certification and Licenses (Example: PT, OT and equivalent)
Other business document(s) as needed by CAC.
PROPOSAL (NARRATIVE) REQUIREMENTS, REFERENCE & COST
(in PDF)
Arial, 12-point font, single-line space and 1-inch margin; 15-page limit not including Cover Letter, Table of Contents, CVs, Cost Worksheet, References, Required Attachment Forms and Mandatory Business Documents
Checkmark or N/A MQ 1 – Relevant Experience
MQ 2 – Reasonable Accommodation Services
MQ 3 – Ergonomic Services
MQ 4 – Qualified Personnel (include CVs, professional certifications and/or licenses)
MQ 5 – Applicable Requirements
MQ 6 – Training/Program Support
MQ 7 – Documentation/Reporting
MQ 8 - Confidentiality
MQ 9 – Capacity/Responsiveness
MQ 10 – References (four (4) unique references of which two (2) are RA and two (2) are ergonomic services). All references must be for services performed within the last five (5) years. Refer to RFP-26-015 Exhibit B - Section IV. Proposal Requirements.
Use Attachment 16 – Client Reference Form.
END
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