Attachment_1_-_Reqd_Attachment_Checklist_RFP25017.pdf
PDF 88 KB Posted
- Attached to
- RFP-25-017 PANELIST TECHNICAL ASSISTANCE
- Solicitation number
- 0000039612
- Issued by
- Sacramento County, Sacramento City, West Sacramento City, California
About this file
This is a Required Attachments and Mandatory Business Documents Checklist for RFP-25-017 Panelist Technical Assistance issued by the California Arts Council. The RFP seeks a contractor to strengthen statewide technical assistance capacity for arts organizations while supporting the evaluation, enhancement, and long-term sustainability of panel operations used in grantmaking and program administration. The selected contractor will develop scalable training resources, strengthen staff readiness for statewide service delivery, and assess opportunities to improve panel engagement, participation, operational effectiveness, and administrative efficiency. The contract term is 12 months or one year, commencing as early as the Department of General Services Office of Legal Services approved date. Bid packages must be submitted to Procurement@arts.ca.gov, with all documents submitted in PDF format except the Cost Proposal Worksheet, which must be submitted in Excel.
The total contract amount shall not exceed $200,000. The checklist outlines 20 required attachments and mandatory business documents that bidders must submit, including certifications, business licenses, insurance coverage, tax-exempt status documentation (if applicable), cost proposals, and evaluation plans. Proposal submissions are limited to 10 pages (excluding cover letters, tables of contents, CVs, cost worksheets, references, and required forms) and must address relevant organizational experience, technical assistance and curriculum development capabilities, staff readiness and workforce development, panel operations, participant engagement, process improvement methodology, equity and accessibility approaches, project team qualifications, work plans, and timelines. Bidders should reference the RFP's Key Action Dates for submission deadlines and monitor the Cal eProcure posting for any addenda or updates to the solicitation.
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California Arts Council
RFP-25-017
Panelist Technical Assistance
ATTACHMENT 1 – REQUIRED ATTACHMENTS & MANDATORY BUSINESS
DOCUMENTS CHECK LIST
A complete bid package will consist of the items identified below. Complete this checklist to confirm the items in your bid.
Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all applicable required attachments (forms), mandatory business documents (if applicable) and proposal requirements must be included with your bid package all in PDF except the Cost Proposal Worksheet which must be in Excel.
Bidder Name:
REQUIRED ATTACHMENTS
(in PDF)
Checkmark or N/A
Attachment 1: Required Attachments and Mandatory Business Documents Checklist
Attachment 2: Bidder/Proposer Certification Sheet
Attachment 3: Bidder Declaration GSPD-05-105
Attachment 4: Confidentiality Statement
Attachment 5: Cost Proposal Worksheet (must be submitted in Excel)
Attachment 6: Darfur Contracting Act
Attachment 7: Individual & Sole Proprietor (if applicable only)
Attachment 8: Workers’ Compensation Certification (if applicable only)
Attachment 9: Payee Data Records STD 204
Attachment 10: Contractor Certification Clauses CCC 04/2017
Attachment 11: Gen AI Notification Clause & Reporting
Attachment 12: Intellectual Property & Copyright Language Certification
Attachment 13: DGS PD 843 DVBE Declaration (if applicable only)
Attachment 14: Confirmation Letter Form DVBE Subcontractor (if applicable only)
Attachment 15: Target Area Contract Reference Act (TACPA) – Preference Request STD 830 (if applicable)
Attachment 16: TACPA: Bidder’s Summary of Contract Activities and Labor Hours DGS/PD 526 (if applicable)
Reference Only Attachment 17: Evaluation Plan & Scoring Rubric
Reference Only Attachment 18: Commercially Useful Function (CUF) Evaluation Worksheet
Awarded Bidder Only Attachment 19: Prime Contractor’s Certification DVBE Subcontractor Report STD 817 (if applicable and upon completion of contract.)
Reference Only Attachment 20: Standard Agreement STD 813 (awarded bidder only)
California Arts Council
RFP-25-017
Panelist Technical Assistance
REQUIRED MANDATORY BUSINESS DOCUMENTS
(in PDF)
Checkmark or N/A
Copy of the prime/bidder’s California Small Business (SB) Certificate, if applicable.
If applicable, copy of each subcontractor(s) California Small Business (SB) Certificate.
Copy of prime/bidder’s CA DVBE certification, if applicable.
Copy of subcontractor’s CA DVBE certification, if applicable.
Copy of the bidder’s registration with the California Secretary of State, if applicable
Copy of IRS designation letter showing org has the 501(c)(3) federal tax-exempt status, if applicable.
Copy of Joint Powers of Agreement, if applicable.
Copy of the bidder’s business license or business tax certificate, if applicable.
Copy of the bidder’s liability insurance coverage, if applicable.
Other business document(s) as needed by CAC.
PROPOSAL REQUIREMENTS
(in PDF)
10-page limit not including Cover Letter, Table of Contents, CVs, Cost Worksheet, References, Required Attachment Forms and Mandatory Business Documents
Checkmark or N/A Relevant Organizational Experience
Technical Assistance and Curriculum Development
Staff Readiness and Workforce Development
Panel/Panelist Operations and Participant Engagement
Process Improvement Methodology
Equity, Accessibility and Inclusion Approach
Project Team Description and Experience (Include CVs per project team. Three-page limit each.)
Work Plan/Timeline and Deliverables
Cost Proposal Worksheet (Attachment 5 – submit in Excel)
References (maximum of three) – Must be reachable.
Company Name, Contact Person(s), Email(s) and Telephone Number(s)
END
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