Attachment 1-PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

For Maintenance and Warehousing of WRM and In-Use Assets at Osan, Gunsan, Gwangju, Suwon, Daegu, Gimhae and Cheongju Air Base

SECTION 1 – DESCRIPTION OF SERVICES

1. GENERAL INFORMATION

1.1 Purpose: The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain War reserve Materiel (WRM), Peacetime Operating Stock (POS), and in-use assets at Osan Air Base (AB), Gunsan (Kunsan) AB, Gwangju AB, Suwon AB, Daegu (Taegu) AB, Gimhae AB, and Cheongju AB. The TMO section of the PWS will have additional operating location for TMO services.

The Contract may utilize Government-owned Materiel Handling Equipment (MHE) for any WRM assets which exceed the weights of equipment initially required under the contract award.

1.2 Period of Performance: The anticipated period of performance for five (5) years 45 day phase-in period in Base Year, one (1) 1-year base period, and four (4) 1- year options.

Phase-in: 1 January 2022 – 15 February 2022 Base Year: 16 February 2022 – 31 December 2022 1st Option Year: 1 January 2023 – 31 December 2023 2nd Option Year: 1 January 2024 – 31 December 2024 3rd Option Year: 1 January 2025 – 31 December 2025 4th Option Year: 1 January 2026 – 31 December 2026

1.3 Hours of Operation: The contractor shall be responsible for conducting business between the hours of 0730-1630, Monday through Friday except Federal holidays shown below or when the Government facility is closed due to local or national emergencies, administrative closing, or similar Government direct facility closings. During this time, the contractor will ensure that maintenance personnel are available for job response.

Recognized Holidays

U.S. Government Legal Holidays

New Year’s Day Martin Luther King Jr.’s Birthday US Memorial Day Juneteenth National Independence Day US Independence Day US Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Eve Christmas Day

ROK Legal Holidays

ROK Lunar New Year Independence Movement Day ROK Holiday for Government Elections ROK Labor Day Children’s Day Buddha’s Birthday ROK Memorial Day Chuseok National Foundation Day Hangul Day

2. PHASE-IN AND PHASE OUT PERIODS

2.1 Phase-In Period

2.1.1 The phase-in period shall be 45 days. The contractor shall assume responsibility for all functions identified in the PWS within 45 days after contract start date. The contractor shall ensure all management personnel identified in Section 5, Paragraph (para) 2 are available to observe, interface, and work with the incumbent workforce on the first day of the phase-in period and throughout the 45 days that the remaining workforce shall be available. The government leaves it to the discretion of the follow-on contractor to determine how to execute the tasks outlined in Section 1, Para 2.1.1 - within the time table outlined in Section 1, Para 2.1.2 in order to successfully transition into its full workforce for operations. It is the full responsibility of the follow-on contractor to determine how to successfully transition into performance for full operational capability (FOC). As part of the proposal package, a transition plan must be designed and submitted that will ensure a successful transition to full performance of work by the conclusion of the phase-in period. If unable to meet any task timeline, you will notify the Contracting Officer (KO) and the Contracting Officer’s Representative (COR).

2.1.1.1 Observe work accomplished by incumbent contractor employees. The contractor shall be allowed escorted access to the facilities listed in Appendix 3 to familiarize personnel with equipment and work environment. The contractor shall not interfere with the efforts of incumbent personnel. Access will be coordinated with the COR/Functional Managers to preclude interference.

2.1.1.2 Become thoroughly familiar with work requirements and procedures

2.1.1.3 Complete hiring of personnel to ensure satisfactory performance beginning on the contract start date. The contractor shall not solicit Government Personnel for employment during their duty hours.

2.1.1.4 Obtain security clearances, as required.

2.1.1.5 Identify personnel which will require Non-classified Internet Protocol Router Network (NIPRnet/NIPR) access and start paperwork.

2.1.1.6 Complete the development of necessary work plans/procedures.

2.1.1.7 Complete the development of quality control plans and procedures.

2.1.1.8 Complete Joint inventory of Government Furnished Equipment (GFE)/Government Furnished Facility (GFF) with the government.

2.1.2 Phase-In Task Timeline

2.2 Phase-Out Period

2.2.1 During the phase-out period, the incumbent contractor shall be fully responsible for all work performed in accordance (IAW) with the PWS of the remaining award. The incumbent contractor shall ensure the following phase out requirement are accomplished during the new contractor’s phase-in period.

2.2.1.1 The incumbent contractor shall cooperate fully to permit an effective changeover of workload.

2.2.1.2 The incumbent contractor shall allow recruitment notices to be placed in work areas

2.2.1.3 The incumbent contractor shall allow the new contractor and government personnel access on a non-interference basis, to observe equipment operations, workflow (to include work in progress, reporting, priorities, forms, documents, scheduling, storage, safety, and security), and quality control procedures.

2.2.1.4 The incumbent contractor shall complete a joint-phase-in/phase-out inventory of GFE/GFF.

2.2.1.5 The incumbent contractor shall provide all records, files, documents, and work papers provided by the Government or generated by the incumbent in support of the existing contract. These documents shall legible, in sequential order, readable in English, and if electronic, accessible via Government systems.

3. BASIC SERVICES:

3.1 The contractor shall perform schedule and unscheduled maintenance, servicing, trouble shooting, repair, and reconstitution of WRM, POS, and in-use assets. The contractor shall also perform Vehicle Management and cargo processing, packaging, preservation, and supply functions related to WRM and in-use assts.

3.2 Applicable Regulations, Manuals and Technical Orders: The contractor shall follow publications and use forms to the extent specified in the Performance Work Statement and listed in Appendix 5. An initial supply of the publications and forms listed that are not available electronically on the Air Force Repository of Publications and Forms website https://www.e-publishing.af.mil shall be provided by the government at the start of contract award. It is the responsibility of the Contractor to maintain the records received. Supplements or amendments to the listed publication from any organizational level may be issued during the life of the contract.

3.2.1 Notify Contracting Office Representative (COR) when personnel changes occur prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price. Submit to the Contracting Officer (KO) a price proposal and obtain approval of the KO prior to implementing any change that will result in an increase in contract price. Price proposal shall be submitted within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the "changes" clause. Unless the revisions are required to be implemented immediately based on the safety of personnel or property, the contractor will not perform IAW the revised publications until the KO has accepted the proposal and a modification has been issued. Failure of the Contractor to submit a price proposal within 30 calendar days from the date of receipt of any change shall entitle the government to performance IAW such change at no increase in contract price.

4. SPECIAL REQUIREMENTS

4.1 The contractor shall maintain a 90% in-commission rate of all WRM assets contingent on funds availability. The contractor shall report/track the status of all assets through the Information Management Data System (IMDS), Transaction Request Tool (TRT), or the Defense Property Accountability System (DPAS) and immediately notify the Quality Assurance Personnel anytime the rate falls below 90%. The contractor shall submit a monthly report of all relevant WRM performance metrics (AGE, ADR/RADR, BEAR, CBRN, Fire Protection, Medical, RAP, Service & MRE, Supply, Tanks, Traffic Management, and Vehicle Management) to the QAP and COR. This report should include, but not limited to, authorizations, assigned, excess, shortages, and mission capable rates. The contractor shall provide the Equipment Status Report in a format determined by the COR.

4.2 The contractor shall perform all WRM and In-use Assets maintenance and repair actions that do not exceed the maximum one time repair expenditure limit and service. The Government will determine whether or not the equipment is economically repairable.

4.3 Discrepancies on equipment that affect safety or make it unfit for use will be immediately removed form service and a RED X symbol placed in the Equipment Record (AFTO 244), The contractor shall expedite the repairs or order replacement parts with the highest priority based on the Standard Reporting Designator (SRD) code.

4.4 Inspection and Maintenance Intervals: All assets shall be checked during each condition inspection. However, 25% of all assets for each category or WRM items shall be inspected annually, as a minimum, IAW Air Force Instructions (AFI) 25-101 and 25-101_PACAFSUP, Para 5.2.3.1. Inspections shall be documented a Management Information System (MIS) and on appropriate equipment maintenance forms. Assets will discrepancies shall be scheduled for maintenance. A maintenance schedule shall be provided to the Quality Assurance Personnel (QAP) and Contracting Officer Representative (COR) on a monthly basis.

4.5. Quality Assurance Personnel (QAP) Functional Checks for WRM and In-use Assets: Air Force QAPs will perform monthly inspections at each site by functional area (e.g., equipment specialty), document the results, and submit them to the COR, personnel permitting. If QAP is not able to perform an inspection of each location monthly, they must develop a schedule that permits them to rotate sites until all sites and functional areas are inspected at least once before the end of the quarter and have the plan approved by the COR. If at any time the QAP is unable to perform inspections or submit reports, it will be their responsibility to report this to the COR/War Materiel Reserve Officer (WRMO) for corrective actions, request for additional support, and/or counseling.

4.6 Maintenance Requirements: The contractor shall accomplish maintenance actions IAW applicable work cards and Technical Orders (T.O./TO). Anytime there is a conflict between the work card(s) and the Technical Order(s), the work card(s) shall take precedence (with the exception of WRM inspection intervals in T.O. 00-20-1, T.O. 00-5-1 and AFI 25-101_PACAFSUP). When a conflict is noticed, notify the appropriate 607 MMS QAP of the finding. Manufacture’s Manuals shall only be used when work cards and/or T.O.’s are not available from the USAF or insufficient to meet the intent of the contract. WRM assets without an applicable T.O. or specified inspection interval shall be inspected at least annually to include serviceability.

4.7 Periodic Inspections (PI): The contractor shall schedule PI in accordance with AFI 24-302, T.O. 36-1-191, and other T.O.s as applicable. The contractor shall inspect all items as prescribed by the applicable work cards or T.Os.

4.7.1 For those items that do not have written instructions or publications, a quarterly “condition” inspection shall be performed. This is a visual inspection and containers shall not be opened unless there is evidence of damage or corrosion.

4.7.2 For those items that do not have written instructions or publication, an annual serviceability in shall be performed.

4.8 Special Inspections (SI): The Contractor shall schedule and perform SI in accordance with Technical Order (T.O.) 00-20-1, Aerospace Equipment Maintenance Inspection, Documentation, Policies, and Procedures; T.O. 36-1-191, Table 3-1 & Table 3-2 ,Technical and Managerial Reference for Motor Vehicle Maintenance, applicable Work Cards, Technical Orders, or by instructions given by the QAP.

4.9 Acceptance Inspections (AI): The Contractor shall schedule and perform AI on newly assigned WRM and In-use Assets IAW Technical Order 00-20-1, applicable Work cards and Technical orders for Vehicle Management and AGE, RAP, TANKS, and BEAR assets.

4.10 Transfer Inspection (TI): The Contractor shall perform TI in accordance with Technical Orders (TO) 35-1-4, 2J-I-B, 38-1-5, condition tags, and AFTO Form 20.

4.11 In-process Inspections (IPI): The contractor shall perform IPI in accordance with (IAW) locally approved procedures and applicable Technical Order(s).

4.12 Time Compliance Technical Order (TCTO): The contractor shall perform TCTO(s) in accordance with the instructions provided in TCTO(s), Technical orders and the Special Operating Instructions (SOI). The Contractor shall schedule TCTO(s) to ensure 100% completion before rescission date. The contractor shall conduct technical and functional reviews of WRM equipment modifications or TCTO changes. If changes affect any aspect of the contractor’s responsibilities under this PWS, the contractor shall furnish written findings and recommendations to the Contracting Officer, COR, and QAP.

4.13 Operational Tests/Check: Consists of a functional test/check of a WRM end item (e.g. a generator) to assess its ability to perform per specifications. This test/check will put the end item under 100 % loading conditions when possible. This may include de-prepping from ready storage or full assembly of an end item (i.e. BEAR UTCs). These tests/checks will also be used to assess the contractor’s quality of maintenance/repair and or reliability of the equipment. Operational checks of equipment requiring the use of water shall be coordinated with QAPs and/or COR to ensure that minimal mold and corrosion occurs.

4.14 One Time Inspection (OTI): The contractor shall perform OTI in accordance with the instruction provided in the OTI, T.O.’s, and locally approved procedures. The contractor shall schedule OTI to ensure 100% completion before recession date.

4.15 Corrosion Control Inspection (CCI): The contractor shall perform CCI on all assigned assets. For frequency of inspections refer to Appendix 2, Workload Estimates, of this PWS.

4.16 Unscheduled Maintenance. The contractor shall perform all necessary unscheduled maintenance IAW the applicable T.O. Any unscheduled Management will be approved by the QAP. For Vehicle Management, all unscheduled maintenance will be approved by the Fleet Management and Analysis supervisor and the Vehicle Fleet Manager. The contactor shall develop an unscheduled maintenance log to record all unscheduled maintenance actions. Approved maintenance will be annotated in the log, and jobs that cannot be completed prior to the next monthly schedule will be included in the following monthly maintenance schedule.

4.17 Cannibalizations: The contractor shall cannibalize component(s), update IMDS, AF Form 1832, AFTO Form 244, AFTO Form 95, and order replacement component(s). Before the contractor cannibalizes any component(s), they shall obtain approval from the QAP or whomever the AF designates.

4.18 Scheduling: The contractor shall develop all maintenance schedules and send them to the applicable QAP monthly. The contractor shall not schedule maintenance that could degrade mission readiness unless approved in advance by the appointed 607 MMS Commander and QAP representative. Maintenance shall be performed during periods when WRM and In Use Assets are in storage at their dedicated storage locations. The contractor shall produce a monthly maintenance schedule and provide a copy to the applicable QAP’s not later than 10 days prior to the beginning of the new month. The monthly maintenance schedule will include TCTO, unscheduled and deferred maintenance actions.

4.19 Status Data Bases

4.19.1 The contractor shall maintain equipment status records in Integrated Maintenance Data System (IMDS), DPAS, and ILS-S as required for WRM/In Use Assets. The U.S. Government will provide contractor access to IMDS, DPAS, and ILS-S. Inputs will be mandatory for the following data fields:

a. The locally assigned serial number

b. Nomenclature of the item

c. The National Stock Number/Part Number of the item

d. Location of the item (where stored or where used)

e. Use Code (Is the item joint use, integrated, or WRM)

f. Serviceability Status

g. Parts Required (Yes/No)

h. Remarks field for comments concerning serviceability, parts on order, reason item is out of service, etc.

i. Date Discrepancy Discovered field

j. Date when maintenance or repair work began

k. The functional area where the items are assigned (i.e. RAP, Tanks, AGE, etc.)

l. Locally assigned identification number

m. All scheduled and unscheduled maintenance

n. All applicable TC/T.O.’s

o. Update and maintain records in IMDS, ILS-S, and DPAS for historical documentation.

4.19.2 Additionally, the contractor shall develop/maintain a database at each site for tracking Test, Measurement, Diagnostic Equipment (TMDE) items using Microsoft Office products. The database will be standardized across all locations. U.S. Government will provide the software. The database will track all TMDE for all GFE. This database shall include at least the following fields:

a. The TMDE lab assigned identification number.

b. The locally assigned identification number.

c. The work-center the TMDE belongs to.

d. The type of TMDE it is (gage, meter, scale, etc.).

e. The date the TMDE is next due for calibration.

f. The locally assigned identification number of the government furnished equipment, equipment item, or kit the TMDE belongs to.

4.19.2.1. The following are TMDE and Calibration Facility location:

4.19.3 Documentation: the contractor shall accomplish all documentation IAW T.Os ad locally approved procedures. All documentation will be standardized across all locations. AS a minimum, the contractor shall accomplish and maintain

4.19.3.1 The contractor shall prepare an AFTO Form 350 IAW T.O. 00-20-3 fall all components removed from the end item.

4.19.3.2 The contractor shall prepare condition tags IAW T.O. 00-20-3 (see Appendix 5 for listing of forms).

4.19.3.3 Historical files and Analysis: The contractor shall maintain historical records for all assigned WRM assets IAW T.O.’s and AFI’s. These files will be maintained IAW Air Force Records Management principles. The contractor shall provide real-time reports listed throughout and under this PWS when requested by the U.S. Government. Based on historical and real-time reports, the contractor shall provide a monthly analysis of performance trends, identifying root causes of performance and recommend corrective actions if necessary as determined by the COR or WRMO. Analysis of reports and performance measures shall be required by required on a monthly basis and provided to the COR. This information will also be presented during the COR’s quarterly WRM Contract meeting. Additionally, some analysis may be required on a case-by-case basis depending on the critical nature of the process or if the measured performance falls below the standards as listed in the PWS.

4.20 Corrosion Control: The contractor shall develop and maintain an effective corrosion control program IAW T.O. 00-20-1, T.O. 35.1-3, and locally approved procedures that will be standardized across all locations.

4.20.1 All corrosion control shall be performed IAW T.O. 1-1-691, T.O. 35-1-3, other applicable T.O.’s, applicable U.S. environmental standards, and all Korean environmental governing standards. The contractor shall remove and apply organic protective coatings IAW T.O. 1-1-8 and applicable TO’s. The contractor shall notify the QAP that an equipment repainting is needed when the paint deterioration limit has been exceeded or when a new paint scheme is required.

4.20.2 Spot and Maintenance Painting: This painting shall be accomplished at the operating sites, i.e., Osan AB, Kunsan AB, Gwangju AB, Suwon AB, Daegu AB, Gimhae AB as applicable.

4.20.3 The contractor shall be held responsible for an effective and active corrosion prevention and control program. The contractor shall develop and publish Preventive Maintenance Inspections (PMI) and implement a corrosion control preventive maintenance program. Corrosion control shall be accomplished to minimize the development and damage from corrosion by timely protective and corrective actions. This program shall encompass all assets/equipment covered in this contract. This includes assets/equipment in operation, undergoing maintenance, or in storage to include International Organization for Standardization (ISO) shipping containers.

4.20.4 The corrosion control program shall include the prevention, inhibition, and removal of scale forming deposits, oxidation of metals, and all treatment to include control of wood decay, grounding, and electrolysis control.

4.21 Storage and Warehousing: The contractor shall perform storage and warehousing functions of all assets. This includes the placement and removal of assets from the storage bay, location and movement of the item to a location necessary to perform maintenance, and loading/unloading operations. The contractor shall be responsible for all movements of assets on site. Actions include, but are not limited to, the following:

4.21.1 The USAF will designate items to be removed from their normal storage location for functional check, deployment during exercises and emergencies/contingencies.

4.21.2 The contractor shall be responsible for movements of assets on base. For off-base movements, the contractor shall be responsible for preparations to move assets to include the loading, unloading, packing, and crating of assets. Exception: Towing vehicles for off base repair will be the responsibility of the contractor. Towing method shall ensure no damage occurs to the WRM or in use asset.

4.21.3 The contractor shall prepare DD Form 1387-2, Special Handling Data/Certification in accordance with AFMAN24-210. All DD Form 1387-2 will be signed by the appropriate QAP.

4.21.4 As part of the storage and warehousing function, the contractor shall unpack and reseal containers to their normal condition IAW USAF technical publications. The contractor shall re-label assets as required.

4.22 Emergency Work Orders: The contractor shall notify the QAP when an emergency work order request exists such as an urgent action TCTO or safety related item. These actions shall be performed during normal duty hours unless otherwise directed by the QAP and coordinated with the COR. The contractor shall establish a repair plan.

4.23 The contractor shall troubleshoot or bench-check all inoperable equipment or components IAW applicable T.O.’s to determine the cause of the malfunction. Only after properly diagnosing malfunctions shall the contractor replace or recommend requisition equipment and/or components to the QAP.

4.24 The contractor shall not change assets/equipment or alter their functional capabilities except as may be directed in writing by the COR and Contracting Officer. The contractor shall be monetarily liable to the US Government for any premature failure of systems when the contractor’s maintenance actions fail to comply with pertinent technical data and is a contributing factor in the premature failure.

4.25 Warranty: Warranty items that fall within the warranty period shall be processed IAW AFI 23-101, AFMAN 23-122, AFH 23-123, T.O. 00-35D-54, and T.O. 36-1-191 for vehicles.

4.25.1 The contractor shall document and maintain a TCTO file for each TCTO issued IAW T.O. 00-5-1, T.O. 00-5-15, T.O.O 00-20-1, and locally approved standard operating procedures (SOP).

4.26 Government Furnished Equipment (GFE): The contractor shall maintain and repair all GFE listed in Appendix 4 IAW T.O. 00-20-1 and T.O. 34-1-3. The contractor shall not repair Precision Measurement Equipment (PME) items or IT Equipment that has been issued.

4.26.1 The contractor is solely responsible for scheduling and delivery of Test, Measurement, and Diagnostic Equipment (TMDE). Under no circumstances shall the contractor use overdue TMDE.

4.26.2 The contractor shall implement and maintain a Composite Tool Kit (CTK) program using the guidelines from AFI 21-101 and Combat Air Force (CAF) Supplement. In addition, these kits shall be inventoried daily and documented on PACAF Form 140.

4.26.3 Any items not listed in the GFE that will be required for completion of contract requirements shall be provided by the contractor and shall be in proper and safe working condition. The contractor shall ensure adequacy of materials/equipment they are required to provide.

4.26.4 Any additional items to the contractor by the U.S. Government that is not listed is the GFE must be reported to the QAP and COR to ensure that it is documented and added to Appendix 4 for accountability.

4.26.5. At a minimum, the government will conduct an annual inventory of all GFE issued. It is the contractor’s responsibility to ensure inventory results are accurate and address concerns for aging equipment or item removal.

4.27 Supply Functions: The contractor shall accomplish supply functions listed in this PWS IAW AFI 23-101, AFMAN 23-122, AFH 23-123, for WRM, request and in use assets to include acting as the equipment custodian for all equipment assets; with the exception of Reverse Post (RVP), Inventory Adjustment (IAD), and Non-Directed Shipment (TRM). The Contractor shall accomplish supply functions utilizing the DPAS; Logistics, Installations, Mission Support-Enterprise View (LIMS-EV); Cost of Logistics (CoL), Integrated Logistics System – Supply (ILS-S); Environmental, Safety, and Occupational Health- Management Information System (EESOH-MIS); Defense Reutilization and Marketing Service Electronic Turn-in Document (DRMS ETID); and IMDS. The U.S. Government will provide contractor access to these systems. Contractor personnel shall procure the required replacement item(s) IAW Section 1, para. 4.38 or through local vendors.

4.28 The contractor shall be responsible for a Foreign Object Damage (FOD) prevention program. In the event aircraft or equipment is damaged by FOD caused solely by contractor error, the contractor shall be liable for damages.

4.29 The contractor shall furnish all vehicles necessary for their performance under this entire contract; except under contingency operations at which point the government will authorize the use of government vehicles. Government Motor Vehicles (GMVs) are authorized for contractor use upon approval by the COR, Contracting Officer, and appropriate U.S. Air Force entity.

4.30 Technical Orders (T.O.'s): The contractor shall maintain all applicable T.O.'s in accordance with T.O. 00-5-1. The contractor shall be responsible for posting all TO changes upon receipt from the military TODO/TODA’s.

4.30.1 Electronic Tools (eTools): eTools (desktop and laptop computers, hand held devices, Portable Maintenance Aids (PMA), etc.) are common infrastructure which allow access to electronic T.O. files, logistics information systems, update T.O.’s, provide automated change requests (similar to AFTO Form 22) and integrate with other MIS. The contractor will:

4.30.1.1 The contractor will appoint an eTool Custodian to perform all maintenance, updates, and management of eTools IAW T.O .00-5-1, T.O.31S5-4-ETOOL-1, and AFI 21-101.

4.30.1.2 The contractor will track dispatchable eTools to maintain accountability and control (knowing where eTools are and who has responsibility for them). When a contractor signs for an eTool, they are accountable for the item until it is returned and accountability transfers back to the custodian.

4.30.1.3 The contractor will ensure eTool updates do not exceed a period of 7 calendar days IAW T.O. 00-5-1.

4.30.1.3.1 The contractor will make every effort to troubleshoot and repair any eTool that is not updating prior to requesting assistance from the U.S. Government.

4.30.1.4 The contractor will ensure only serviceable eTools with current technical data are available for checkout, and any missing plugs/covers/doors are documented IAW AFI 21-101.

4.30.1.5 The contractor will ensure eTools are used for official and authorized purposes only IAW AFI 17-100.

40.30.1.6 Applicable References:

a. T.O. 31S5-4-ETOOL-1 – eTool Set Up and Management

b. T.O. 00-5-1 – Air Force Technical Order System

c. AFI 21-101 - Aircraft and Equipment Maintenance Management

d. AFI 33-115 – Air Force Information Technology (IT) Service Management

4.31 Maintenance Reports and Record Keeping: The contractor shall record all maintenance (i.e., repairs, maintenance, and inspections) performed on all assets covered under the Contract. Report and record keeping shall comply with Air Force directives, manufacturer’s recommendations, procedures, and instructions and shall be performed IAW AFMAN33-363 and AFI 33-360. All maintenance records become US Government property when produced. They shall be systematically filed and maintained by the contractor and made available to the US Government for use at all times.

4.32 The contractor shall maintain and mark WRM storage areas and assets IAW AFI 25-101, AFI 25-101PACAF SUP , AFI 25-101 7 AF SUP , and applicable guidance.

4.33 Contingencies/Exercises: The contractor shall be required to position, prepare, and load all WRM assets identified in the contract for use during contingencies/exercises as directed. Upon completion of the contingency/exercise, all assets shall be inspected, repaired, and returned to storage locations not later than 30 days after completion of the contingency/exercise. Assets that cannot be returned within 30 days shall be reported to the QAP.

4.34 Reconstitution: After each use of WRM Assets in the event of contingencies, unique tasking, or exercises, the contractor shall restore these assets to a ready-to-use status. The contractor shall be given as much advance notice as the situation permits. After each use or deployment, the contractor shall inspect the item(s) used/deployed and shall begin repairs to damaged and/or inoperative equipment within 72 hours from the time the items are returned to the contractor. All WRM assets used for deployment, in the event of contingencies, unique tasking’s, or exercises must be prepared and returned to storage not later than 30 days after assets are returned to the contractor for reconstitution. Contractor shall provide a return to storage letter to 607 MMS/WRMO and QAP stating reconstitution costs and date asset(s) were returned to storage. Exceptions to this policy will be coordinated with the, 607 ASOG War Reserve Materiel Officer through the 607 MMS/WRMO.

4.34.1 During reconstitution the contractor shall notify the QAP when assets are found to be no longer serviceable, operable, and/or beyond end-user repair capabilities (in accordance with applicable T.O.s). Upon validation and approval by the QAP, the assets shall be disposed of using Air Force supply procedures and Medical Excess as outlined IAW AFI 23-101, AFMAN 23-122, AFH 23-123, AFI 41-209 and AFCSM 41-230, Volume 2.

4.35 Hazardous Waste Program: The contractor shall be responsible for the proper handling of hazardous wastes accumulated during work operations. This includes the proper control, packaging, documentation, and transportation of hazardous wastes from the work location to the accumulation point at each air base. The U.S. Government will dispose of wastes from the accumulation point at each air base. The contractor’s environmental manager shall oversee this program.

4.36 Records: Reference AFPD33-3 and applicable Federal Acquisition Regulation (FAR) and its supplement clauses. The contractor shall maintain a file plan IAW AFRIMS (Air Force Records Information Management System).

4.36.1 The contractor shall accompany USAF inspection/inventory teams and shall provide assistance as required within performance criteria of this PWS. Notification of these inspections shall be brought to the attention of the contractor via the QAP.

4.37 The Contractor shall perform 100 percent inventory within 15 business days of contract performance for the purpose of accepting accountability for WRM and GFE assets.

4.37 Within 15 business days of contract performance a complete “floor-to-book” inventory shall be accomplished on equipment assets with the exception of BEAR kits IAW as outlined in IAW AFI 23-101, AFMAN 23-122 and AFH 23-123. The purpose of this inventory is to ensure 100% accountability of unit owned equipment, take action to locate any missing items and inform supervisors and/or organization commander/responsible officer of assets requiring report of survey action. In addition, within the first six months of Contract performance, 100% inventory shall be completed on all BEAR kits no later than the end of the sixth month and conducted on a fiscal year basis thereafter. Inventory balances shall be entered into ILS-S by the Contractor. A fiscal year inventory schedule for all BEAR assets, to accomplish 100 percent inventory, shall be furnished to the functional area QAP fifteen days prior to the start of the fiscal year. The contractor shall annotate inventory counts/balances on ILS-S listings. All annotated ILS-S listings shall be recorded and entered into ILS-S by the Contractor, no later than the last day of the completed inventory.

4.38 Contractor Acquired Parts and Materials (CAP/M)

4.38.1 The contractor shall not order any CAP/M that fails to comply with LCS funding rules. CAP/M will not be used to procure any services or equipment that is required under this or other contracts. All CAP/M shall be 100% Korean manufactured material, components and parts to fit originally installed item or equivalent.

4.38.2 The Government will furnish all required repair parts and materials for US equipment that requires maintenance under this contract. In the event such items are not available as Government furnished materials (GFM), the contractor shall submit a list(s) of items proposed for purchase under CAP/M using CLINs 0005, 1005, 2005, 3005 and 4005 at Schedule of Items to COR for approval prior to ordering. The COR will maintain a record of all CAP/M purchase.

4.38.3 Prior to initiating action to procure CAP/M, the contractor shall submit a written request to the QAP describing the item(s), quantities, and utilization as well as state required part(s) are not available through the Integrated Logistics Supply – System (ILS-S). Along with this written request, the contractor shall diligently seek competition from at least three local/commercial vendors and submit a quote to the QAP. The QAP will forward this request and the quote to the WRM Ordering Officer. If this purchase exceeds KW 3,500,000, the contractor shall submit at least three quotes to the QAP. After the QAP validates the purchase, the WRM Ordering Officer will review and approve/disapprove the purchase. If disapproved, the WRM Ordering Officer will notify the contractor of the disapproval. In no event shall the contractor proceed to procure CAP/M or fabricate parts or material prior to QAP validation or WRM Ordering Officer approval, authorizing such action.

4.38.4 The Contract Manager's office is responsible for tracking the budget for contractor acquired parts and materials costs (and supplies) to include where parts/materials were used (shop & location). This office will prioritize and budget WRM requirements with inputs from COR, 7 AF Functional Managers and the WRM Officer. This report must be submitted monthly to the COR with courtesy copy to 607 ASOG/WRMO.

4.39 Removed Parts/Equipment and Material

4.39.1 Items determined by the QAP as too costly to be repaired shall be disposed of in the following manner:

4.39.1.1 Items designated by the QAP to have turn-in value shall be delivered by the contractor to the U.S. Government as directed by the QAP.

4.39.1.2 Disposition of equipment will be directed by the 607 ASOG WRMO/Manager. The Contractor shall prepare equipment for shipping and transportation costs will be provided by the U.S. Government.

4.39.1.3 As determined by the QAP, when end-use assets are no longer serviceable, inoperable, and/or beyond end-user repair capabilities (in accordance with applicable T.O.’s), the contractor shall utilize ILS-S procedures as outlined in AFM 23-110 and Medical Excess as outlined in AFMAN 23-110, Volume 5, AFI 41-209 and AFCSM 41-230, Volume 2. The assets will be disposed of using Air Force supply procedures outlined in this contract.

4.40 Electrostatic Discharge (ESD) sensitive items. The contractor shall maintain ESD control program and workstation IAW T.O. 00-25-234, General Shop Practice Requirements for Repair, Maintenance, and Test of Electronic Equipment.

SECTION 2 – FUNCTIONAL SPECIFIC TASKS

1. This Section outlines tasks specific to each functional area of the contract. The table below is a snapshot of what functions are performed and at which locations.

Daegu

(COB)

Gimhae

(COB)

Gwangju

(COB)

Suwon

(COB)

Kunsan

(MOB)

Osan

(MOB)

Cheongju

(COB)

VM

AGE

TANKS

RAP

BEAR

MRE

ADR/RADR

FIRE

TMO

CBRN

MEDICAL

FUELS

SUPPLY

* Blue/Dark Shading = Functional located at the COB/MOB ** No/Light Shading = Functional not available/not required at location

SECTION 2-1 – VEHICLE MAINTENANCE TASKS

1. MAINTENANCE REQUIREMENT

1.1 The contractor shall perform scheduled and unscheduled maintenance, trouble shooting, servicing, repairs, reconstitution, and operator care of all WRM vehicles to include PURs/IMSRs, stored, integrated, and joint use assets, to the standards as defined in this PWS.

1.2 The Contractor shall maintain an overall Mission Capable (MC) rate of 90%. The contractor shall accomplish a Defense Property Account System Work Order for every vehicle that is out of service within two (2) hours from when it becomes unserviceable. The Contractor shall use AF Form 1827, Minor Maintenance Work order, when appropriate.

1.3 The contractor shall maintain vehicles to meet safe and serviceable standards by applying the information defined in Technical Order 36 series as vehicle T.O.’s vary based on vehicle type.

2. VEHICLE MAINTENANCE: The contractor shall accomplish the following maintenance actions

2.1. Contractor shall place vehicles in “active” storage IAW AFI 25-101 PACAF Sup_7AF Sup and AFI 24-302. For refueling fleet vehicles shall be stored IAW with AFI 23-201.

2.1.1 Vehicle Reconstitution: Contractor shall have 30 days to return vehicles to storage following a PUR/IMSR. The “RETURN DATE” located on the AF Form 1297 will mark the start date. The Return to Storage (RTS) must be submitted by the close of business on the 30th day. The AFTO Form 91, block 121 “AS OF DATE” will mark the end date.

2.2 The contractor shall ensure that publications that are required to establish and operate a vehicle maintenance shop are readily available for reference IAW AFI 24-302.

2.3 The contractor shall ensure that cannibalization is primarily used to meet critical needs, as directed by QAP, and that it is properly charged and documented IAW AFI 24-302.

2.4 The contractor shall provide safe and serviceable vehicles to the customer IAW DOD 4500.36-R and AFI 24-302.

2.5 The contractor shall not delay repairs which may cause damage to the vehicle or compromise safety standards IAW DOD 4500.36-R and AFI 24-302. The Contractor shall ensure that Non Mission Capable Supply (NMCS) assets are repaired IAW in T.O. 36-1-191 and AFI 24-302.

2.6 The Contractor shall ensure that general condition inspections, with emphasis on security and preservation are accomplished for vehicles placed in storage IAW T.O. 36-1-191 and AFI 24-302.

2.7 The Contractor shall ensure that only technicians that are trained / certified on applicable vehicle systems are performing actions IAW AFI 24-302.

2.8 The Contractor shall ensure that all Government furnished tools and equipment are maintained IAW manufacturer’s recommendations or T.O. 00-20-1and T.O. 34-1-3.

2.9 The Contractor shall ensure that technical orders are on hand or available electronically to support the assigned Fleet and that they are managed IAW T.O. 00-5-1 and AFI 24-302.

2.10 The Contractor’s appointed Vehicle Management Superintendent, Fleet Management and Analysis personnel, all Quality Control personnel, and Materiel Control supervisor shall possess CAC cards and computer skills knowledge to include operating all US Government Vehicle Management and Technical Order programs and Microsoft Office software products.

2.10.1 All FM&A personnel are required to monitor vehicle data integrity/quality/accuracy using LIMS- EV Vehicle View, the Transaction request Tool (TRT), and DPAS.

2.11 The Contractor shall perform weekly, or immediately when directed by the QAP, operator care inspections, maintenance, run-up, and cleaning/detailing on infrequently used assigned Joint Use and Integrated US Government Motor Vehicles (GMVs), in accordance with AFI 25- 101, AFI 24-302, AFI 23-201 and AFI 24-301.The Contractor shall document all inspections on an appropriate applicable Form.

2.12 The Contractor shall provide an appointment letter to the QAP that identifies which employee is designated as the Vehicle Fleet Manager, Fleet Management and Analysis supervisor, all Quality Control personnel, Chief Driver, and Material Control supervisor for Gwangju AB, Suwon AB, Daegu AB, Gimhae AB. The appointment letter will be endorsed by the respective location’s Site Manager and updated immediately upon a change in personnel and/or contract.

2.13 Vehicle Maintenance personnel (mechanics) shall be trained and able to fully operate specialized maintenance vehicles in the contract. Specialized vehicles include--but are not limited to--fire trucks (including pumping/dispensing systems), aircraft cargo loaders, and deicers. It is critical for mechanics to how to operate all systems in order to properly troubleshoot.

3. OTHER MAINTENANCE REQUIREMENTS:

3.1 The Contractor shall accomplish research and requisition of vehicle/equipment repair parts, accessories and components in accordance with the procedures provided in AFMAN 23-122, AFH 23- 123, and AFI 23-101.

3.2 The Contractor shall submit their listing of all vehicle/equipment parts, accessories, and components to the QAP IAW AFMAN 23-122, AFH 23-123, and AFI 23-101.

3.3 Items of equipment furnished by the government, and in use by the Contractor, which are beyond economical repair, shall be reported to the QAP for disposition. Repair is considered to be economical when the estimated repair cost needed to return the item to serviceable status is fifty percent or less of the replacement cost of the item.

3.4 The Contractor shall perform emergency maintenance and wrecker recovery service as required on WRM, integrated and joint use vehicles. This may at times include towing services for vehicles needing repair and maintenance actions at “off-premise” locations. Cost associated with wrecker recovery and towing will be at the contractor’s expense.

3.5 After hour’s emergency repair of fire-fighting vehicles, ambulances and Refueling Vehicles. The Contractor shall repair within one hour of notification by the QAP any disabled emergency response fire vehicle. The Contractor shall ensure disabled emergency response vehicles do not disrupt or obstruct flight line operations before accomplishing repairs.

4. VEHICLE MODIFICATION

4.1 The contractor shall not change or alter vehicles or equipment, or their functional capabilities. Vehicle modifications shall not be performed without approval from the Contracting Officer prior to any work being performed.

4.1.1 Prior to obtaining the Contracting Officers approval, the contractor must follow the procedures in AFI 24-302 for modification requests and submit the to the FM&A for review, approval, and tracking

5. VEHICLE RECONSTITUTION

5.1 The contractor shall be required to reconstitute and/or prepare for the storage of large numbers of vehicles used during contingencies or exercises and conduct limited technical inspections. Vehicles are to be prepared as specified in Section 2-1, Paragraph 2 – Vehicle Maintenance above. In the event of contingencies, unique tasking’s, or exercises, the contractor shall be given as much advance notice as the situation permits. All vehicles used for exercises must be prepared and returned to storage not later than 30 days after vehicles are returned to the contractor for reconstitution, except as otherwise agreed between the Contractor and the government.

6. COLLOCATION OF MILITARY PERSONNEL

6.1 Military personnel may be collocated with contractor personnel during exercises, deployments, contingencies, declared war, surge, national emergency, or other occasions as required by the Government.

7. FLEET MANAGEMENT AD ANALYSIS (FM&A) FUNCTION: The Contractor shall operate the Vehicle Management and Analysis function and perform the following associated actions:

7.1 The contractor shall compile and edit inputs into the current systems of online tracking; Defense Property Accountability System (DPAS), the Transaction Request Tool (TRT), and Logistics Installations and Mission Support – Enterprise View (LIMS-EV) IAW T.O. 36-1-191, AFI 24-302, AFI 25-101, AFI 25-101 PACAF Sup_7AF Sup, and Vehicle Management Playbook. This includes all daily, weekly, monthly, quarterly, and annually data processing transactions and reconciliation.

7.1.1 The contractor shall ensure that all vehicles with open discrepancies, requiring inspection or those that are overdue scheduled maintenance have open work orders in DPAS IAW AFI 24-302.

7.1.2 The contractor shall ensure that the most current copy of the Vehicle and Equipment Preservation Checklist is filed in the vehicle records jacket.

7.2 The contractor shall be responsible for processing, accomplishing, and filing all documents as required in AFMAN 23-122, AFH 23-123, AFI 23-101, AFI 24-302, AFI 25-101 and AFI 25-101 PACAF Sup_7AF.

7.3 The contractor shall open and close all vehicle maintenance work orders IAW AFI 24-302.

7.4 The contractor shall provide reports and data from online systems (referenced in Section 2-1, Paragraph 7.1 of this PWS) as directed IAW AFI 24-302.

7.5 The contractor shall ensure all TCTOs, Service Bulletins, Safety Recalls and One-Time Inspections are properly documented and processed before required completion (suspense) dates and monitored thru LIMS EV.

7.6 The contractor shall ensure a scheduled maintenance requirements plan is developed annually IAW T.O. 36-1-191, AFI 24-302, and AFI 25-101 PACAF Sup _7AF_Sup.

7.7 The contractor shall maintain all permanent records in the vehicle jacket as required IAW AFI 24- 302.

7.8 The Contractor shall ensure that all special inspections are completed and documented IAW T.O. 36- 1-191.

7.9 The contractor shall ensure all vehicles in replacement code A through J are identified to ensure no repairs are accomplished other than mission essential repairs IAW AFI 24-302.

7.10 The contractor shall accomplish the maintenance portion of the Operator Inspections and Trouble Report IAW AFI 24-302.

8. MATERIEL CONTROL FUNCTION: The contractor shall be responsible for all Materiel Control Functions IAW AFI 24-302; AFMAN 23-122, AFI 23-101, AFH 23-123, AFI 25-101, and AFI 25-101 PACAF Sup_7AF Sup.

8.1 The contractor shall process Due In From Maintenance (DIFM) item matters by coordinating with the Repairable Asset Center (RAC) and conducting 100% reconciliation; review the Daily Document Register (D04) and the DIFM listing and those items that will, or have become, delinquent; and ensure that all DIFM status and the locations are correct. The Contractor shall establish procedures for recouping core charges and other reimbursable fees on purchases IAW AFI 24-302.

9. VEHICLE OPERATIONS FUNCTION: The contractor shall operate the Vehicle Operations Function and perform the duties outlined in AFI 25-101 PACAF Sup_7AF_Sup, to include the following associated tasks:

9.1 The contractor shall perform quarterly run up for active stored vehicles and 7/30 day run up for refueling vehicles.

9.1.1 Prior to operating a vehicle, perform inspection IAW the appropriate T.O. and appropriate applicable Form.

9.1.2 The contractor shall track exercising of vehicles and updated applicable forms.

10. VEHICLE EXERCISE:

10.1 Check every feature of vehicle/equipment during exercise to include but not limited to engine performance, brake function,…