7. Appx 1 Definitions, Abbrevations, & Acronyms.docx

APPENDIX 1 – DEFINITIONS, ABBREVATIONS, & ACRONYMS

1. STANDARD DEFINITIONS

Contracting Officer (KO). A member on the staff of U.S. Army, Contracting Command Korea, whose office is responsible for contract administration. Only authorized individual authorized to make changes to workload and contractual documents.

Contracting Officer’s Representative (COR). The COR is the on-site representative for the Contracting Officer. He monitors the Contractor’s performance pursuant to the provisions of this contract. U.S. ARMY CCK makes all appointments in writing. Liaison between KO, QAP, and Contractor. Not authorized to make changes to workload or contractual documents. May only make decisions based on PWS and workload estimates and assists with day-to-day operational details and QAP/Contractor issues.

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Requirement Statement (PRS).

Lot. The total number of service outputs in a surveillance period.

Performance Threshold. The point that divides acceptable and unacceptable performance.

Quality Assurance. Those actions taken by the U.S. Government to assure services meet the requirements of the PWS.

Quality Assurance Personnel (QAP). Individual with overall responsible for surveillance of contractor's performance for specific assets. The QAP does not have the authority to make changes to the scope, price, terms or conditions of the contract or to enter into contractual agreements with the contractor. Such changes shall be authorized only upon written approval of the Contracting Officer. This person is usually the Section Chief or Government Functional Manager (may vary) and there is typically there is one assigned for each of the Sections in the Performance Work Statement (PWS), Section 3 but may have an alternate.

Quality Assurance Evaluator/Quality Assurance Inspector (QAE/QAI). Individuals responsible for the surveillance’s evaluation/inspection of contractor's performance for specific assets. The QAE/QAI does not have the authority to make changes to the scope, price, terms or conditions of the contract or to enter into contractual agreements with the contractor. Such changes shall be authorized only upon written approval of the Contracting Officer. A QAE/QAE fall under a specific QAP. They may make minor/on the spot corrections in accordance with the PWS. Bigger changes/corrections will be addressed, at a minimum by the QAP and Contracting Officer’s Representative and may involve the Contracting Officer if changes are needed to the documents in the contract

Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Random Sample. A sampling method in which each service output in a lot has an equal chance of being selected

Sample. A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

Service Delivery Summary (SDS). Identifies the key service outputs of the contract that will be evaluated by the U.S. Government to assure contract performance standards are met by the contractor.

2. TECHNICAL DEFINITIONS PARTICULAR TO THE PWS

Acceptance Inspection (AI). Receipt and inspection of new or used WRM and In-use assets prior to placing into service.

Active Vehicle Storage. A method of vehicle storage where vehicles are normally stored outside, or in open-ended aircraft shelters requiring more frequent care and upkeep.

Aerospace Ground Equipment (AGE). Equipment required directly assisting in supporting weapon systems, sub-systems, or providing a service to, or aiding in the performance of maintenance on weapon systems and aircraft while on the ground.

Airlift Clearance Authority (ACA). The activity that controls the entry of traffic in the airlift system to perform logistics management functions such as CONUS export shipments, determining air eligibility, responding to tracing and status queries, expediting, and providing consignment instructions for mobile units.

Air Force Instructions (AFI). An official publication of the US Air Force that contains mandatory regulatory requirements. These publications may require strict compliance with other US Air Force publications or documents.

Air Force Manual (AFM). Similar to Air Force Regulations. Provide guidance or how to accomplish a task.

Air Force Occupational Safety and Health (AFOSH) Standards. A special publication series which describes safety and health hazards associated with engineering construction, shop operations, etc., with guidance on proper safety and health procedures that will need to be observed.

AFTO Form 20. (Caution Tag) used to identify to supply systems handlers that a part has been purged and is free of fuel fumes.

AFTO Form 95. (Historical Data Record) an 8.5 x 11.5 single sheet document used to record significant repair history.

AFTO Form 35O. (Repairable Item Processing Tag) used to record discrepancies on Air Force equipment and for inter-shop routing of repairable parts.

Bare Base Assets. Refers to all assets maintained in the Basic Expeditionary Airfield Resources (BEAR) and ADR sets.

Base Maintenance Vehicle. Vehicles with “C” or “D” coded registration number. Primarily designed for maintenance activities such as construction, repair work, etc.

Bench Check. This term includes any off-equipment actions by maintenance in determining the condition status of an item and the determination of capability or lack of capability to return an item removed for a malfunction or an alleged malfunction, to a serviceable status. It also includes repair actions when the repair is accomplished concurrently with the bench check.

Bench Stock. A prepositioned stock of expendable parts placed at the maintenance location.

Bill of Lading, Government (GBL) USFK 79-3EK. A U.S. Government, serially numbered, accountable document. This document is required for procurement of transportation services for shipments moving via commercial carriers between points within Korea and is to be prepared by the shipping activity originating the shipment.

BRU-47 (BRU - Bomb Rack Unit designation). A rack assembly that is installed within a weapons pylon, which attaches to the underside of aircraft.

Canister Maintenance. Maintenance performed on tanks that are disassembled and stored in metal or fiberglass containers.

Cannibalization. Authorized removal of a specific assembly, subassembly or part from one system for installation on another system to meet priority mission requirements with an obligation to replace the removed item.

Carrier. Any individual, company, or corporation engaged in transporting cargo or passengers for pay.

Classified Cargo (Classified Information). Information or materiel that is (a) owned by, or under the control of the United States Government; and (b) determined under Executive Order 12356 or prior orders and DoD 5200.1R to require protection against unauthorized disclosure; and (c) so designated Top Secret, Secret, or Confidential.

Commander 607th Materiel Maintenance Squadron. The ranking USAF member in charge of WRM and In-Use assets.

Container. 20 foot or 40 foot length enclosed side or end loading shipping container owned or leased by the U.S. Government to transport U.S. Government assets by commercially contracted or U.S. Government owned truck/tractor trailer.

Containerized Deployable Kitchen (CDK). Self-Contained Kitchen in a 20 foot container.

Contract Manager. A Contractor representative employee responsible for the performance of the contractor’s work force and satisfactory completion of this contract at all sites.

Controlled Cargo (See Protected Cargo). Items that require additional control and security as prescribed in various regulations and statutes. Controlled items include money, negotiable instruments, narcotics, registered mail, precious metal alloys, ethyl alcohol, and drug abuse items.

Corrosion Control Inspection (CCI). Consist of in-depth inspection to identify, treat corrosion, and apply protective coatings.

Inventory Management System. The format in which data files stored are on disks or hard drives.

DD Form 1574. (Serviceability Tag) to be attach to all serviceable equipment stated within the PWS.

DD Form 1576. (Test/Modification Tag) to be attached to all equipment or consumables requiring system modification.

DD Form 1577. (Unserviceable Consumed Tag) to be attached to all unserviceable assets beyond the repair capability of the contractor and U.S. Government.

DD Form 1577-2. (Unserviceable/Repairable Tag) to be attached to all unserviceable assets processed into the Air Force supply system.

Due in From Maintenance (DIFM) Asset. A repairable part which is monitored and controlled by the Air Force Supply System, or an unrepairable part which must be condemned and disposed of through the Air Force Supply System. QAP is responsible for monitoring/determining DIFM assets.

Electrically Grounded. Equipment mechanically and electrically attached to an approved grounding point by means of a grounding wire and clips are considered electrically grounded.

Emergency Work Request. A request from the QAP to the Contractor to perform a specific task or set of tasks, within the scope of this contract, which will take priority over the normal work flow.

End-item. Configuration of hardware not installed in, nor physically attached to another piece of equipment to the extent that it loses its end item identity.

Estimated Repair Time. The estimated number of labor hours needed to complete a specific repair job. Estimated repair time is either locally established or found in commercial flat rate schedules. General Purpose Vehicles. A vehicle with “B” or “K” coded registration number. Normally pickups, cars, vans, multi-stops, tractor/trailer, buses, and vehicles with commercial design are general purpose vehicles.

Hazard Class. The category of hazard assigned to a hazardous material based on defining criteria. Hazard classes are: explosives (Class 1), compressed gases (Class 2), flammable liquids (Class 3), flammable solids (Class 4), oxidizers and organic peroxides (Class 5), poisons and infectious substances (etiologic agents) (Class 6), radioactive materials (Class 7), corrosive materials (Class 8), and miscellaneous dangerous goods (Class 9).

Hazardous Materiel (HM). Materiel identified according to Air Force Joint Manual 24-204 or Title 49, Code of Federal Regulation. Any materiel that, because of its properties, is flammable, corrosive, an oxidizing agent, explosive, toxic, radioactive, or unduly magnetic. Unduly magnetic means that sufficient magnetic field strength is present to cause navigational deviations to the compass sensing devices of an aircraft.

Inactive Storage. A vehicle storage method in which vehicles are parked within the confines of a fully enclosed facility and are prepared for storage in accordance with Pacific Air Forces Handbook (PACAFH) 24-3.

In-commission. In use or in condition for use.

In-Process Inspections (IPI). Consists of inspections performed during assembly or reassemble of systems, subsystems, or components with applicable Technical orders.

In-Use. AGE used on a daily basis that requires more frequent inspections.

Intermediate Maintenance. Consists of calibrating, adjusting, repairing, or replacing damaged or unserviceable parts, components, or assemblies. Intermediate maintenance is usually accomplished in fixed shops.

Joint Use Vehicles. Active vehicles used by detachment USAF personnel for the daily mission.

LAU 88, 118, 117, 128. Launcher armament unit designation 88, 118, 117, 128.

Line Haul. Transportation of freight from one point to another excluding local pickup, delivery, and switching.

Load Point. The point on a site where assets come into or go from a site.

Maintenance. Maintenance, for the purpose of this contract, is defined as those actions the contractor shall take to keep WRM and In-use Equipment in such condition that they may be continuously utilized at design capacity, efficiency, and reliability. When systematic analyses indicates that an overhaul is required or must be scheduled during the contract period, the contractor shall provide the necessary overhaul, provided it is not beyond the contractors capabilities, e.g.: sheet metal, non-destructive inspection, etc. The COR, with input from the QAP, shall determine the contractor’s capabilities and coordinate with other agencies.

Maintenance Operating Instructions (MOIs). Directives written by the QAP providing guidance and information concerning local vehicle maintenance policies and procedures.

Manifest (Cargo). A document specifying in detail the items carried for a specific destination.

Marking. Numbers, nomenclature, or symbols imprinted on items or containers for identification during handling, shipment, and storage.

Materiel Control. The vehicle maintenance activity responsible for ordering, maintaining and disposing of parts and supplies.

MHE Vehicle/463L/Equipment. Cargo moving and material handling vehicle such as forklifts, aircraft loaders (K-loaders), etc., normally “E” coded registration numbers.

MHU-83/E. Munitions handling unit designation 83/E used to move various racks and pylons.

Official Use. The use of materials, equipment, and vehicles solely for government business.

Violation of official use rules on vehicles constitutes a violation of U.S. public law and provisions of this contract.

One-Time Inspection. A vehicle inspection or maintenance action directed by a higher headquarters agency or Air Logistics Center. One-Time Inspections are generally instituted in response to safety related incidents or latent defects on equipment.

Operational Check. A functional check of an accessory, component, or system, accomplished in its installed environment to ensure proper installation and operation.

Operator Maintenance. Operator required minor services to correct deficiencies in a vehicle’s fluid levels, appearance, and serviceability.

Operator's Manual. An official publication by USAF or commercial sources to orient personnel on the operating principles of a particular vehicle or piece of equipment.

Overhaul. The disassembly, cleaning, inspection, repair, or replacement of parts or components; and test of any item or accessory in accordance with applicable technical orders, directives, or authorized manufacturers publications to provide an operationally safe and reliable item.

Packaging. The cleaning, drying, preserving, cushioning, wrapping, blocking, packing, marking, and unitizing of systems/equipment/items are considered the packaging requirements as specified in MIL-STD-2073-1, Department of Defense Standard Practice for Military Packaging. The packaging process and procedures are used to protect systems, equipment, and items from deterioration and damage.

Periodic Inspection (PE). Consists of Scheduled maintenance actions and lubrication requirements listed in Workcards and Technical Orders to be accomplished at specific intervals.

Pilferable Cargo. Pilferable materiel includes items that are vulnerable to theft because of their ready resale potential. Pilferable items include, but are not limited to, cigarettes, alcoholic beverages, cameras, and electronic equipment. See protected cargo.

Pintle Hook. A device used to tow equipment and vehicles equipped with lunette towing hook- ups.

POL. Petroleum, Oils, and Lubricants used to support vehicles, equipment, aircraft, steam and hot water boilers, space heating systems, etc.

Protected Cargo. Those items designated as having characteristics that require that they be identified, accounted for, secured, or handled in a special manner to ensure their safeguard or integrity. Protected cargo is subdivided into controlled, pilferable, and sensitive cargo as defined elsewhere alphabetically in this section.

Racks, Adapters, Pylons and Guns (RAP). Critical aircraft weapons components that are attached, hung or installed to complete an Aircraft Weapons Systems.

Railcar. Flatcar, boxcar, or deep well car (DWC). Provided to the U.S. Government through 25th Transportation Movement Control Agency for the movement of U.S. Government assets by Korean National Railroad (KNR) within the Republic of Korea.

Ready Line. A designated area where serviceable AGE is stored.

Ready-Line Condition. A vehicle or piece of equipment that is safe and serviceable and will accomplish its intended tasks.

Reconstitution. To restore to a ready-to use status

RED X. Indicates that the AGE or support equipment is considered unsafe or unfit for use and the equipment will not be used until the unsatisfactory condition is corrected and cleared by a maintenance supervisor designated to clear red X symbols.

Refueling Vehicle/Equipment. Vehicle designed to refuel or defuel aircraft or vehicles, normally “L” coded registration numbers.

Repair. The restoration or replacement of parts components of material as necessitated by wear and tear, damage, failure of parts or the like in order to maintain the specific item of material in efficient operating condition.

Residual. Stock/items left over from repairs.

Sampling Guide. The part of the surveillance plan that contains all the information needed to perform surveillance of the service output(s).

Scheduled Maintenance. Known or predictable maintenance requirements that can be planned or programmed for accomplishment on either a short or a long range schedule.

Site Manager. A Contractor representative responsible for the performance of the contractor’s work force and satisfactory completion of this contract at a specific site.

Sensitive Cargo (See Protected Cargo). Small arms, ammunition, and explosives that are a definite threat to public safety and can be used by militant, revolutionary, criminal, or other elements for civil disturbances, domestic unrest, or criminal actions.

Service Inspections (SI). This inspection is basically an equipment condition inspection outlined by equipment Workcards. This will be accomplished in conjunction with equipment servicing, following major/minor maintenance, or prior to placing equipment on ready-line.

Shelf life. Are items of supply possessing deteriorative or unstable characteristics to the degree that a storage time period must be assigned to assure that they will perform satisfactorily over a specified period of time when placed in service.

Shipment. Composite, combination, single packaged, or loose unit of asset(s) that requires Traffic Management Office processing and tracking procedures from point of origin until delivery to ultimate consignee.

Short Ton (S/T). 2000 lbs.

Special Inspection (SE). Consist of scheduled maintenance actions normally outside of the periodic inspection interval.

Standard Operating Instructions (SOI). A Contractor prepared document covering the administration and management of this contract. It includes, but is not limited to, procedures to store and warehouse HE/WRM assets, and the Quality Control Plan (QCP).

Special Purpose Vehicles. A specialized vehicle with “C”, “E”, “L”, or “W” coded registration number normally used by the military and not found in the commercial arena.

SUU-59/60. F-15 Inboard and Centerline Pylons.

Tanks. Critical aircraft external fuel components that are hung Aircraft Weapon Pylons.

Technical Manual (TM). An official publication of the U.S. Army adopted for use by the U.S. Air Force. These publications shall be considered equivalent in authority to Air Force Technical Orders.

Technical Order (T.O.). An official publication of the US Air Force, other U.S. Government services, or commercial manufacturer of equipment purchased for use by US Air Force. These publications contain operation, maintenance, repair, and illustrated parts breakdown. The use of these publications is mandatory.

TER-9A. Triple Ejector Rack designation TER. A weapons component that is hung from a pylon attached to the underside of aircraft. TER is used to carry up to three stores.

Time Compliance Technical Order (TCTO). Authorized directives issued to provide instructions to Air Force/contractor activities for accomplishing onetime changes, modification, inspection of equipment, or installation of new equipment.

TMO. Traffic Management Office.

Transfer Inspection (TI). Consists of accomplishing inspections necessary to assure equipment is operational, has not exceeded the uniform repair/replacement criteria, and that the equipment and documents are complete.

Troubleshoot. The logical, analytical, and where applicable Technical Order prescribed procedure followed in isolating equipment malfunctions.

Unscheduled Maintenance. Unpredictable maintenance requirements that had not been previously planned or programmed, but require prompt attention and must be added to, integrate with, or substituted for scheduled workloads.

US Army Contracting Command Korea (CCK). The U.S. Government Agency Responsible for the award and administration of this contract.

U.S. Government. The U.S. Government and any agency or armed service of the U.S. Government.

Vehicle Dispatch. The section within vehicle operations responsible for providing, controlling, and assigning vehicles for use by individual(s) in the performance of their assigned tasks.

Vehicle Equivalents. The method the Air Force uses to identify the relative complexity of each vehicle in relation to the complexity of the standard staff car.

Vehicle Maintenance. Vehicle maintenance for the purpose of this contract is defined as those actions normally referred to in the automotive trade as service, repair, replacement or adjustment of major parts or assemblies. It includes (but is not necessarily limited to), operational check/run-up; lubrication; servicing/replacement of fluids; replacement of filters, lamps, spark plugs, alternators, starters, drive belts, etc. and inspection, repair and/or replacement of all systems and sub-systems. It also includes replacement, repair, service and adjustment of major components such as engines, transmissions, hydraulic pumps, hydraulic cylinders, and other systems.

Vehicle Out of Commission (VOC). A vehicle is placed in out of commission status due to lack of parts or needed maintenance.

Vehicle Recovery. Services performed to retrieve disabled vehicles and equipment from outside the fixed shop area in order to perform required maintenance. Vehicle recovery may be necessary both on and off base.

Water Port Liaison Office (WPLO). An activity which controls and monitors the flow of cargo into ocean terminals.

Workcard. Inspection Workcards outline the minimum mandatory inspection requirements and provide each technician with a convenient inspection guide. They list the requirements to be performed and reflect the most logical sequence for accomplishment.

Work Order. A work order is used to authorize and document all repairs and services performed on vehicle and equipment. Each repair or service task is documented as a separate line item.

War Reserve Material (WRM). Equipment whose primary intended mission requirement is to support contingency/wartime mission needs.

WRM and In-use Assets. For the purpose of this contract, is defined as all assigned equipment under this contract belonging to AGE, Tanks, Racks, Adapter, Pylon, Guns, BEAR, CDK, and WCDO located in Appendix 2.

WRM Storage. Equipment placed in storage and is not utilized, unless approved by Higher Headquarters.

W-Series Registration Vehicles. Non-REMS reportable registered vehicles requiring vehicle maintenance services. Vehicles in this category will be identified by the property administrator.

X-Series Registration Equipment. Organizational equipment which exceeds $10,000 unit cost, and normally receives vehicle maintenance repair/service actions.

3. ABBREVIATIONS AND ACRONYMS

APPENDIX 1 – DEFINITIONS, ABBREVATIONS, & ACRONYMS