Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

For 317 AMXS Dyess AFB, Texas

ANNUAL MAINTENANCE AND 12-YEAR HYDROSTATIC INSPECTION OF 150 LB

HALON/NOVEC WHEELED FIRE EXTINGUISHERS AND 5 LB HALON HAND-

PORTABLE FIRE EXTINGUISHERS

1. Introduction and Scope This Performance Work Statement (PWS) outlines the requirements for comprehensive maintenance, inspection, and certification services for fire extinguishers at Dyess AFB, Texas.

The objective is to ensure all specified fire extinguishers are maintained in a state of perpetual operational readiness, meeting all safety and compliance standards. This PWS covers all personnel, equipment, tools, materials, and supervision necessary to perform annual maintenance and 12-year hydrostatic testing for the following assets:

• Up to 50 Amerex model 600 wheeled 150 lbs extinguishers (Halon).

• Up to 158 Amerex model B355T hand-portable 5 lbs Halon extinguishers.

• Up to 10 Amerex model 775 150 lbs wheeled Novec extinguishers.

2. General Requirements & Contractor Qualifications

2.1. Compliance: The contractor shall ensure all services comply with the most recent editions of the National Fire Protection Association (NFPA) Standard 10, "Standard for Portable Fire Extinguishers," Technical Order (T.O.) 13F4-4-121, T.O. 13F4-4-131, and the original equipment manufacturer's (OEM) service manuals. The contractor shall be responsible for the maximum protection of all government property.

2.2. Contractor Qualifications:

• The contractor shall possess the appropriate license(s) to inspect, maintain, and service 150lb wheeled and 5lb hand-portable halon fire extinguishers.

• Craftsmen performing these services shall be thoroughly trained and experienced in the inspection, maintenance, and servicing of the specified fire extinguishers.

• The contractor shall personally supervise the work or appoint a competent work leader or superintendent who is thoroughly trained and experienced to perform these duties.

3. Performance Requirements The contractor is responsible for performing the services as scheduled in Section 4.0. All work shall be performed at a government-provided location adjacent to building 4216. The contractor shall pick up and deliver all extinguishers from the designated collection point and will not be authorized access to restricted areas of the flightline.

• 3.1. Task 1: Annual Inspection All extinguishers shall be serviced annually. An annual inspection includes, but is not limited to: verifying the pressure gauge reading is in the operable range, confirming the extinguisher has the proper amount of agent by weight, and inspecting the condition of the tires, wheels, carriage, hose, and nozzle. The inspection also ensures operating instructions and nameplates are legible, safety/tamper seals are intact, and there is no obvious damage, corrosion, leakage, or clogged nozzle.

• 3.2. Task 2: 12-Year Hydrostatic Testing & Internal Examination The 12-year hydrostatic test is a mandatory pressure test performed by certified technicians to ensure extinguisher cylinders can safely hold pressure. This service includes a comprehensive external and internal examination to check for leaks, corrosion, and structural integrity, conducted in accordance with the applicable T.O. and NFPA 10.

Specific sub-tasks include:

• Agent Recovery: All Halon/Novec agent will be recovered using a closed-loop recovery system. At no time will agent be released to the atmosphere. Agent removed from an extinguisher shall be replaced as specified by the manufacturer.

• Examination of Cylinder: Where a fire extinguisher cylinder reveals a deficiency, immediate corrective action shall be taken. If not correctable, the cylinder shall be condemned. The tester shall notify the government in writing that the cylinder is condemned and cannot be re-used. Condemned cylinders shall be made incapable of being recharged or pressurized and shall not be repaired.

• Hose Assemblies: Discharge hoses on wheeled-type fire extinguishers shall be completely uncoiled, examined, and re-coiled in a manner to prevent kinks and allow for rapid deployment.

• 3.3. Task 3: Reporting and Record Keeping The contractor shall maintain a permanent record for each cylinder tested and provide a complete report upon completion of each visit.

• Reports: Reports shall include a record of conditions found, repairs performed, agent weights, dates serviced, and a list of all replacement component parts used.

All records and documents generated during the contract are government property.

• Recording of Inspection: Cylinders that pass all standards shall be marked with a metallic label (minimum size 2 in. x 3 in.) affixed by a heatless process. These labels shall be self-destructing upon attempted removal and include: (1) Month and year of the test (via perforation), (2) The type of inspection conducted, and

(3) The name or initials of the person and agency performing the inspection.

4. Schedule Summary The contractor shall perform services according to the following schedule:

Period Services Performed

FY26 (Base Year) Task 1: Annual Maintenance (All Extinguishers)

Task 2: Hydrostatic Testing (186 x 5 lbs Halon)

FY27 (Option Year 1) Task 1: Annual Maintenance (All Extinguishers)

Task 2: Hydrostatic Testing (50 x 150 lbs Halon, 10 x 150 lbs Novec)

FY28 (Option Year 2) Task 1: Annual Maintenance (All Extinguishers)

FY29 (Option Year 3) Task 1: Annual Maintenance (All Extinguishers)

FY30 (Option Year 4) Task 1: Annual Maintenance (All Extinguishers)

5. Government-Furnished vs. Contractor-Furnished Items

• 5.1. Government-Furnished Services and Materials

• A single fire extinguisher collection, delivery, and work location behind building 4216.

• Transportation of all fire extinguishers to and from the designated collection point.

• Halogenated (Halon 1211) fire extinguishing agent from existing shop stock, as required. The 317 AMXS will decide on extra agent requirements.

• Access to each type/model fire extinguisher owner's manual or T.O.

• Government project managers for oversight and quality assurance.

• 5.2. Contractor-Furnished Services and Materials

• All personnel, equipment, tools, supervision, and services necessary to perform the functions defined in this PWS.

• All applicable publications and standards.

• Replacement parts and labels for annual inspections (up to a quantity of 75 per item per year).

• All parts needed for the 12-year hydrostatic inspection.

• Disposal of unserviceable fire extinguisher component parts.

• A closed-loop recovery system for all extinguishing agents.

6. Special Requirements

• 6.1. Environmental Protection and Agent Management: The contractor shall ensure that the purchase, use, handling, storage, and disposal of all materials comply with federal, state, and local environmental regulations. Halon is an ozone-depleting agent and must be accurately tracked.

• A closed recovery system is required. At no time will agent be released into the atmosphere.

• Agent cylinders shall be weighed before and after any maintenance. The contractor shall sign a document attesting to these weights during each maintenance visit.

• Any accidental discharge must be immediately reported to the government project managers, and the contractor must fill out applicable government spill/release forms.

• Unused agent shall be returned to the 317 AMXS at the completion of the contract.

• 6.2. Safety and Operations:

• The Halon machine must never be left unattended during operations.

• The contractor must not charge a Halon extinguisher with nitrogen through the discharge hose port and must follow all proper procedures in accordance with T.O. 13F4-4-131 Section 5.

• 6.3. Unserviceable Materials: Any extinguisher deemed unsalvageable will be marked "out of service." The Government will make the final determination of serviceability.

7. Quality Assurance The Government project manager or an authorized representative shall perform a 100% inspection of all completed fire extinguishers to ensure compliance with the standards set forth in this PWS.

8. Deliverables

• Certified Fire Extinguishers: All serviced units returned to the government collection point, fully certified, and ready for service.

• Service Report: A comprehensive report submitted upon completion of each visit, detailing all findings, repairs, weights, and dates of service.

9. Hours of Operation

9.1. The contractor shall perform the services required under this contract during the following hours: 0730 - 1630 Monday through Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. On occasion, an employee will be required to work on weekends and Federal holidays. The government will notify the contractor within 24 hours of such occurrence.

9.2. Recognized Holidays. The Contractor is not required to perform routine services on Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

10. Personnel Roster The contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

11. Use of Government Employees The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

12. Employment of Spouses/Dependents The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

13. Off-duty Military Personnel The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

14. Privately Owned Vehicles Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seat belts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

14.1. All contractor employees who will be driving a vehicle on Dyess AFB shall have a current driver’s license with them at all times while on Dyess AFB.

14.2. All contractor vehicles to be operated on Dyess AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Dyess AFB.

15. Safety It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state, and local laws. Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

16. Environmental Protection The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this

SOW.

17. GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will provide reasonable utilities and work space for the Contractor to perform the requested duties. There are no covered or secure storage areas available.

17.1 Toilet Facilities

Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times.

17.2 Security Police and Fire Protection

The Government will provide general on-base security police and fire protection service.

Security police phone extension is 696-2131 for emergencies, and 696-4100 for routine calls.

Fire protection emergency phone is 117 (from on-base phone only), or 696-2117 from a cell phone.

18. Security Requirements

18.1 Levels of Security

Dyess AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Dyess AFB in question.

18.1.1 The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Dyess AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

18.1.2“USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

18.1.3. The highest level of security on Dyess AFB is that within the “USAF RESTRICTED

AREAS”. These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS.

Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Dyess AFB Security Forces.

18.1.4 Closed Base. Dyess AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contracting Officer will provide information necessary to obtain identification cards. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by the Pass and Registration Office to the employee and the contractor.

18.1.5 Dyess Form 173. The Dyess AFB Form 173 is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Dyess AFB installation.

18.1.5.1 Effective 1 Nov 04, a completed signed original Dyess Form 173 (Mar 04) must be delivered to Pass & ID by 0900 on the duty day prior to the desired day of entry onto Dyess AFB. The Visitor Control Center no longer issues temporary passes to contractor personnel unless they have already been previously identified on an executed Dyess Form 173. All information on the Dyess Form 173 must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the Dyess Form 173 will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry, and turned over to Abilene Police Department.

18.1.5.2 The approving authority (individual on the 577) can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

18.1.5.3 All individuals with Dyess Form 173’s will still continue to be processed via the Texas Law Enforcement Terminal System (TLETS—police wants/warrants check). Once it is determined the individual is cleared from any wants or warrants, a copy of the Dyess Form 173 will be placed at the Tye Gate entry point. The Tye Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) or Arnold Gate) and verify if their Dyess Form 173 is there. Should their Dyess Form 173 not be there, they will be directed to the VCC for issuance of an AF Form 75. At this time, someone will physically have to meet them to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

18.1.5.4 Should their Dyess Form 173 be at the Tye Gate entry point, the contractor will be told to proceed directly to the Pass and Registration Section for the 7 SFS Contractor Badge issue.

The Pass Section will have the original Dyess Form 173. Once a badge is obtained, they need only show the badge at the installation gate for entry onto the installation. Please note that neither the Security Forces Control Center nor the Tye Gate Guards will check the Dyess Form 173 for errors. This is the responsibility of the Pass and Registration Section.

18.1.5.5 The Dyess Form 173 will be maintained at the Tye Gate entry point for 48 hours (two business days). After the specified time has expired, it will be destroyed. Should the contractor not process through Tye Gate in that 48-hour period, the contractor will require someone to physically vouch them on base to get a one-day pass at the VCC so they may proceed to the Pass and Registration office for their badge. The hold period for these forms at the gate can and will be extended should rain days occur or through prior coordination with any affected agency.

18.1.5.6 The Contractor and their employees are not authorized the use of photographic equipment, unless coordination and approval with the Contracting Officer has been given.

18.1.5.7 Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.