Attachment 1_Performance Work Statement.pdf

Version 11/15/2025

PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT (PWS)

CRANES, LIFTS, AND HOIST INSPECTION, MAINTENANCE,

REPAIR, AND CERTIFICATION

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide a mechanism for the Bureau of Engraving and

Printing (BEP) to utilize the services of a contractor to perform Occupational Safety and Health Administration (OSHA) and American Society of Mechanical Engineers (ASME) required regular cleaning, inspection, maintenance, repair, replacement, load testing and certification of the Material Lifting Devices (MLD), Weight Handling Equipment (WHE) and below-the-hook lifting devices in use at the BEP. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor is responsible for all labor, material, tools, weightlifting or moving equipment, test weights, personnel and anything else required to perform the services. Provide locks and tags for securing any defective equipment and inform the COR of any device that was locked and tagged out during an inspection, test, or maintenance procedure at the end of each workday the contractor is on site. The contractor shall perform to the standards as defined in this Performance Work Statement.

1.2 Background: BEP is the world's largest printer of security documents, which include United States currency. The BEP operates 24 hours per day, 5 days per week at 14th and C Streets, SW, Washington, DC.

1.3 Objectives: This contract is to provide BEP a mechanism to utilize the services of a contractor to perform Occupational Safety and Health Administration (OSHA) and American Society of Mechanical Engineers (ASME) required regular cleaning, inspection, maintenance, repair, replacement, load testing and certification of the Material Lifting Devices (MLD), Weight Handling Equipment (WHE) and below-the-hook lifting devices in use at the BEP.

1.4 Scope: The Contractor is responsible for all labor, materials, tools, weightlifting or moving equipment, test weights, personnel and anything else required to perform the services. Provide locks and tags for securing any defective equipment and inform the COR of any device that was locked and tagged out during an inspection, test, or maintenance procedure at the end of each workday.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-months option years. The Period of Performance reads as follows:

Base Year September 30,2025 – September 29, 2026 Option Year I September 30,2026 – September 29, 2027 Option Year II September 30,2027 – September 29, 2028 Option Year III September 30,2028 – September 29, 2029

Option Year IV September 30,2029 – September 29, 2030

1.6 General Information

1.6.1 Quality Control : Quality Control is the responsibility of the contractor. The Contractor shall develop, implement and maintain a Quality Control program to ensure to perform the services of required regular cleaning, inspection, maintenance, repair, replacement, load testing and certification of the Material Lifting Devices (MLD), Weight Handling Equipment (WHE) and below-the-hook lifting devices. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The QCP is to be delivered within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to their QC system. In addition, the contractor shall upon request provide to the Government their quality control documentation for verification of QCP execution.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation.

1.6.3. Federal Government Holidays: The contractor is not required to perform services on holidays.

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 9:00 am and 4:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. BEP closes for Year End Shutdown, a minimum of between December 24th and January 2nd . For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The service is to be performed at the following location. Bureau of Engraving and Printing (BEP) Main and Annex Facilities 14th & D Streets S.W. Washington, DC. 20228.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by the Contracting Office and the Program Office).

1.6.7 Security Requirements: The BEP is covered under the Department of Treasury security regulations.

All personnel working in the building must undergo a BEP security clearance. Each contractor staff member requiring access to BEP facilities shall complete a full electronic security clearance package (eQIP). Upon completion and approval of this on-line process they will complete a further paper security package and be fingerprinted. After a successful full field background investigation, personnel will be issued a BEP access badge. Entrance to the BEP prior to contractor staff obtaining access badges will be controlled by having BEP escorts for contractor personnel.

1.6.8 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.9 Key Control The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications;

monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The contractor shall provide the following personnel considered key personnel by the government: A contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager or alternate shall be available between 8:00 a.m. to 3:30p.m., so that the COR or BEP personnel can contact the contractor for any issue that arises, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over

Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

PART 2

DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS

2.1.1 CONTRACT SPECIALIST. The official Government representative delegated authority by the

Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 2.1.7. Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16 WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer

OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: The Government will provide cranes, lifts and hoista inventory with accosiated locations

3.5 Materials : N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: : The Contractor shall furnish all supplies, equipment, facilities, transportation and services required to perform work under this contract that are not listed under Section 3 of this PWS. Contractor is responsible for all labor, material, tools, weightlifting or moving equipment, test weights, personnel and anything else required to perform the services. Provide locks and tags for securing any defective equipment and inform the COR of any device that was locked and tagged out during an inspection, test, or maintenance procedure at the end of each workday.

4.2 Materials: The Contractor shall provide all materials required to perform work under this contract

4.3 Equipment: The contractor shall provide all equipment required to perform work under this contract

PART 5

SPECIFIC TASKS

5 Specific Tasks:

5.1 Basic Services. : The Contractor is responsible for all labor, materials, tools, weightlifting or moving equipment, test weights, personnel and anything else required to perform Occupational Safety and Health Administration (OSHA) and American Society of Mechanical Engineers (ASME) required regular cleaning, inspection, maintenance, repair, replacement, load testing and certification of the Material Lifting Devices (MLD), Weight Handling Equipment (WHE) and below-the-hook lifting devices in use at the BEP. Provide locks and tags for securing any defective equipment and inform the COR of any device that was locked and tagged out during an inspection, test, or maintenance procedure at the end of each workday. The contractor shall perform to the standards as defined in this Performance Work Statement.

5.2 Equipment: Covered The quantities of equipment covered may change per BEP needs and the associated numbers of MLD/WHE or below-the-hook lifting devices are modified accordingly. The inventory of currently covered equipment is attached (Attachment A). The number of devices in service is not expected to fluctuate more than 20% from the current totals. As noted, the lists include small mobile cranes designed for use indoors and mobile chain hoists. Components of printing presses are specifically excluded from this contract. The contractor shall notify the Contracting Officer's Representative (COR) if any changes to schedule are required to accommodate these changes.

5.3 Inspections: Contractor shall thoroughly inspect each specified MLD/WHE or below-the-hook lifting device for conformity with manufacturer's specifications and ASME Standards to include all wear parts, specifically to include chains, hooks, electrical cables, sprockets, wire ropes, motors, brakes, seals, and cables. Contractor is responsible for repairing at the contractor's expense, any damage that occurs during inspection. Contractor shall notify the COR at the end of each day as to whether there are any MLD/WHE or below-the-hook lifting devices that have deficiencies and provide a cost proposal to have them repaired.

Contractor shall take notes and measurements to ensure that they can have the necessary tools and parts available for repairs in a timely manner. Contractor shall perform inspections on a monthly and annual basis in accordance to safety guidelines established by OSHA and ASME regulations. Upon completion, provide documentation of the report.

5.4 Maintenance: Contractor shall perform required maintenance on each specified MLD/WHE; cleaning, lubricating and adjusting as required to comply with certification requirements or manufacturer's recommendations. It is expected that minor adjustments, cleaning, and lubrication will be done as part of the maintenance process. Contractor shall perform routine maintenance monthly.

5.5 Repair/Replacement: Contractor shall complete all necessary repairs on the specified MLD/WHE. COR shall be notified if replacement is recommended rather than repair. Repair cost shall not exceed replacement cost. A proposal shall be presented for all repair services not covered under inspection or maintenance. Depending upon the criticality of the device the repairs may need to be expedited. If repairs cannot be completed in the scheduled time the contractor is on site or if the cost of the repair is in excess of generally available repair services, the BEP may choose to have the repair completed by other sources. For emergency work for which parts are not available on site, contractor may be asked to overnight parts so that the work can be done expeditiously. These parts and delivery shall have a short proposal submitted to ensure that the contractor and BEP agree on the price of this service prior to ordering. Upon completion of repair/replacement, provide documentation of this repair/replacement.

5.6 Load Testing: Contractor shall perform required load testing as specified by OSHA/ASME regulations on each MLD/WHE or below-the-hook lifting device identified and shall place appropriate required markings of load capacities on the equipment. Load testing shall not be required of equipment that has been load tested, and has not had motor, gearing, or supports changed since prior testing. Upon completion, provide documentation for the load testing.

5.7 Certification: Contractor shall provide certification that the identified MLD/WHE and the below-the-hook lifting devices meet the requirements of the appropriate standards and regulations annually.

5.8 Record Generation and Update: Contractor shall generate an inspection, maintenance, load test, certification log for each identified MLD/WHE and below-the-hook lifting devices and shall update such log whenever additional work is performed on the equipment. Log shall contain sufficient detail to allow each piece of equipment to be identified. An electronic copy of these inspections, maintenance, and load tests shall be provided monthly in an electronic format agreed to by the BEP and contractor. The logs shall be retained by the BEP, Office of Facilities Support, and shall also be updated whenever BEP supplied work is performed on the equipment. A copy of the generated reports for the fiscal year will be provided on CD-ROM by end of each contract year. Provide monthly inspection report.

5.9 Emergency Service: Contractor shall provide non-routine, emergency service, on a 48-hour call-in basis, i.e., Contractor shall respond on-site to the Bureau within 48 hours of receiving a call from the COR.

5.9.1Pricing: Pricing shall delineate how cranes, hoists, and lifts shall be priced i.e. ¼ ton, ½ ton, 1 ton etc. so that any changes to quantities can easily be reflected in costs. Pricing shall also delineate additional pricing of any costs of repairs. Pricing schedule shall consider that various cranes, hoists and lifts maybe added or removed from service depending on changes in BEP operations.

PART 6

APPLICABLE PUBLICATIONS

6.1 Applicable Publications (Current Editions):

OSHA 1910.179 Overhead Gantry Cranes

OSHA 1910.147 Control of hazardous energy

OSHA 1926.961 Deenergizing lines and equipment for employee protection

ASME B30 Safety Standards Cranes and Related Equipment

The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures. N/A

PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY

The Contractor tasks requirements summarizes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success.

TECHNICAL EXHIBIT 2 – DELIVERABLES

Performance Objective Performance Standard Performance Threshold

Method of Surveillance

Incentive/ Disincentive

PRS#1. The contractor shall

Perform inspections. IAW

5.3 of PWS

Contractor shall inspect each specified

MLD/WHE for conformity with manufacturers and ASME Standards.

Schedule inspection before the end of each month and notify the

Zero deviation Random inspection

Positive or Negative CPARS assessment

COR

PRS#2. The contractor shall Perform maintenance. IAW

5.4 of PWS

Contractor shall perform on each specified

MLD/WHE

Zero deviation Random inspection

Positive or Negative CPARS assessment

PRS#3. The contractor shall provide repair and replace services. IAW 5.5 of PWS

The contractor shall provide documentation for required repair and replacement service on each specified

MLD/WHE.

Zero deviation Random inspection

Positive or Negative

CPARS

assessment

PRS#4. The contractor shall perform load testing.

IAW

5.6 of PWS

The contractor shall perform load testing as specified by

OSHA/ASME

regulations

Zero deviation Random inspection

Positive or Negative

CPARS

assessment

PRS#5. The contractor shall provide certification.

IAW 5.7 of PWS.

The contractor shall provide certification for

Identified MLD/WHE that meets the requirements of appropriate standards and regulations annually

Zero deviation Random inspection

Positive or Negative

CPARS

assessment

PRS#6. The contractor shall provide Emergency service.

IAW 5.9 of PWS.

The contractor shall respond on- site to emergency calls with 48 hours of receiving notification from the

COR

Zero deviation Observation Positive or Negative

CPARS

assessment

This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable Frequency # of Copies Medium/Format Submit to

Quality Control Plan. IAW 1.6.1 of

PWS.

Contractor shall submit a comprehensive QCP to COR/CO within 30 days after contract award. 5 days when changes are made

1 PDF/ MS

Word/Email Microsoft Word (or higher) format

CO

COR

Inspections, Repair and replacement reports IAW 5.3 &

5.5 of PWS.

Inspections, repair and replacement reports detailing condition of equipment, and any problem found shall be provided Upon completion.

1 PDF/ MS

Word/Email Microsoft Word (or higher) format

CO

COR

Perform load testing.

IAW

Load testing on equipment shall

1 PDF/ MS

Word/Email

CO

Deliverable Frequency # of Copies Medium/Format Submit to

5.6 of PWS be provided upon completion.

Microsoft Word 2003 (or higher) format

COR

Record Generation and Certification:

IAW 5.8 of PWS

The contractor shall generate an inspection, maintenance, load test, certification log for each identified MLD/WHE.

Provide upon Completion

1 PDF/ MS

Word/Email Microsoft Word (or higher) format

CO

COR

End of PWS

TECHNICAL EXHIBIT 1 - PERFORMANCE REQUIREMENTS SUMMARY