Attachment_1_-_Performance_Work_Statement.pdf

Bureau of Reclamation RFQ No. 140R3025Q0045 Yuma Area Office Attachment No. 1

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PERFORMANCE WORK STATEMENT

Trash Services for the Yuma Area Office

1. INTRODUCTION

The Bureau of Reclamation, Yuma Area Office (YAO) has a requirement for trash removal services. The YAO facilities are located at 7301 Calle Agua Salada, Yuma, AZ; Laguna Field Office, located on Route 1 2400 Imperial Road, Winterhaven, California.

2. REQUIREMENT

a. The Contractor shall provide all labor, tools, equipment, materials, transportation, and facilities to provide trash and refuse removal services at the designated locations specified in Section 3 of this Performance Work Statement.

b. The Contractor shall provide covered trash dumpsters with pickup and disposal services.

The front side of the dumpster shall indicate “no parking in front of dumpsters” and “tires, batteries, and oil are not to be disposed of in the dumpster”.

c. The Contractor shall maintain the trash dumpsters in fully useable condition.

d. One dumpster shall be specifically designed for storage of empty hazardous waste containers only. This dumpster shall be locked with padlock or similar device.

e. Disposal includes the collection, and disposal in compliance with all existing laws and regulations of the United States including, but not limited to EPA Hazardous Waste Regulations in 40 CFR 260 et seq; EPA storage and disposal regulations in 40 CFR 761 et seq.: Arizona Hazardous Waste Management Code (latest edition); Hazardous Material Transportation Regulations in 49 CFR 100 et seq.; and laws and regulations of any state, country, township or municipal subdivision thereof or other governmental agency which may be applicable to the removal, transportation and disposal of the waste.

3. TRASH BIN LOCATION AND SIZE

a. Three (3) 3-cubic yard dumpsters; located at the following areas: YAO Warehouse, YAO west end of Equipment Shop, and YAO east end of Equipment Shop.

b. Five (5) 5-cubic yard dumpsters; located at the following areas: YAO Warehouse, YAO west side of Administration Building, YAO Sludge Building, YAO Operation & Maintenance Contractor Maintenance Shop, YAO Dry Chemical building.

c. One (1) 6-cubic yard bin; located at the YAO Warehouse.

d. One (1) 5-cubic yard recycling dumpster. Location: YAO west side of Administration Building. Contractor must provide a report of tons recycled per month, submitted with the monthly invoice.

e. One (1) 5-cubic yard bin, equipped with a locking hasp. Location: YAO Equipment Shop for

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f. One (1) 40 foot Roll Off; located behind the YAO Operation & Maintenance Shop.

g. One (1) 20 foot Roll Off, low sider; located at Laguna Yard.

4. DISPOSAL SCHEDULE

a. Contractor shall perform biweekly removal and disposal for dumpsters (3a. – 3c.) - Tuesday and Thursdays between 7:30 am and 4:00 pm except as noted below.

b. Pick up and disposal of the five (5) yard recycling dumpster (3d.) must be done twice per week, between 7:30 am and 4:00 pm.

c. Pick up and disposal of hazmat dumpster (3e.) shall be on an “as needed/on call” basis, which is estimated to be eight (8) times a year, between 7:30 am and 4:00 pm

d. Pick up and disposal of the 40 foot roll off (3f.) located at the YAO Operation &

Maintenance Shop, shall be on an “as needed/on call” basis, which is estimated to be 12 times a year per roll off, between 7:30 am and 4:00 pm.

e. Pick up and disposal of the 20 foot roll off (3g.) located at the Laguna Field Office shall be on an “as needed/on call” basis, which is estimated to be eight (8) times a year, between 7:30 am and 4:00 pm.

5. PERFORMANCE PERIOD

The period of performance is for a base year and four option year periods. The start of the period of performance for the base year is November 1, 2025 through October 31, 2030.

The performance periods schedule shall be as follows:

Base Year: November 1, 2025 to October 31, 2026 Option Year 1: November 1, 2026 to October 31, 2027 Option Year 2: November 1, 2027 to October 31, 2028 Option Year 3: November 1, 2028 to October 31, 2029 Option Year 4: November 1, 2029 to October 31, 2030

NORMAL HOURS Garbage removal services are to be performed twice per week, between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday, weekends and holidays excluded.

RECOGNIZED HOLIDAYS The contractor is not required to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103). The contractor can find a schedule of the recognized holidays at the following website: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

UNFORESEEN INSTALLATION CLOSURES When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government shall have the following options:

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a. Require the contractor to perform the work on the next following regularly scheduled day of work, between 7:30 am and 4:00 pm.

b. Reschedule the work to any day satisfactory to both parties, between 7:30 am and 4:00 pm.

6. QUALITY CONTROL/QUALITY ASSURANCE

a. Quality Control (QC). The Contractor shall ensure service is performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is the means by which he assures himself his work complies with the requirement of the order. As a minimum, the Contractor shall develop QC procedures addressing the areas identified in the attached "Performance Requirements Summary."

b. Quality Assurance (QA). The Government will evaluate the contractor's performance under this order in accordance with the quality assurance surveillance plan. This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

7. SAFETY

The contractor shall perform all operations in a prudent, conscientious, safe, and professional manner.

At a minimum, contractor personnel and equipment shall comply with all safety requirements set forth in applicable state, Federal, and local laws and regulations and shall ensure that its agents and employees perform the work in a safe manner. The contractor shall ensure that all personnel involved in handling of hazardous waste be trained for the level of expertise required for the proper performance of the task, general first aid procedures, and spills. Handling and personnel protective equipment shall be provided by the contractor and be appropriate to ensure safe handling of the hazardous waste.

8. TRANSPORTATION

The contractor shall have required EPA and state registry for hazardous waste transport and shall also have verifiable records of good shipping practices which may be checked through local DOT authorities. The Environmental Protection Agency Uniform Hazardous Waste Manifest shall be used unless superseded by other requirements.

9. DISPOSAL

Contractor shall use environmentally sound methods of recycling, treating and destruction of wastes.

Reclamation requires recycling/reuse of wastes, whenever feasible, as a preferred method of disposal.

All methods for disposal must be in accordance with the EPA and industry standards. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance. The pick-up areas where containers are placed shall be maintained in a clean, orderly, sanitary condition. Attention shall be paid to the prompt cleanup of oil, stain and/or grease spills, either generated from the vehicles used to haul containers or because of container leakage. Contractor furnished containers shall be kept neat, in clean and sanitary appearances, and repaired or replaced as necessary.

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10. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST)

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives for not meeting performance standards.

Task Description Performance Standard Method of Monitoring

Incentives/Disincentives

All Tasks All tasks completed without 3 missed deadlines over the life of the purchase order.

Random 1.) Missed tasks completed at contractor’s expense

2.) Payment deductions as specified in Section 11

3.) Favorable Past Performance Recording for Excellent Performance

11. GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the COR. The Contracting Officer will follow the requirements of FAR Clause 52.212-4 for the contractor’s failure to correct nonconforming services.

The Government will consider work incomplete when any one of the following conditions exits:

- The contractor did not perform any or all of the tasks successfully and timely.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services, if the Government gives the contractor a written Purchase Order Discrepancy Report prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.