Attachment 1 Demolish MB and Construct New Clinic.docx

Ralph H. Johnson VAHCS 3381 Phillis Blvd. 9/7/23 Myrtke Beach, SC 29577

ARCHITECT-ENGINEER DESIGN SCOPE OF WORK

Demolish Myrtle Beach and Construct New Dental Clinic

PROJECT NO: 534-335

PROJECT NAME: Demolish Myrtle Beach and Construct New Dental Clinic ESTIMATED CONSTRUCTION COST: Between $10-20 million (in accordance with VAAR 836.204 DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS)

1. GENERAL INTENT:

The Contractor (herein referred to as “A/E”) shall provide Architect/Engineer (A/E) services to design a construction project at the Myrtle Beach site of care in accordance with this design scope of work.

2. STATEMENT OF WORK:

A/E Part One Services (also known as Design Phase) for this design project includes site visits, field investigation, studies, and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to demolish the original Myrtle Beach site of care and construct a new 10,000 building gross square foot Dental Clinic on the same footprint. The design shall result in a complete and useable facility.

The demolition of the original Myrtle Beach site of care shall entail removing all building elements and all subsurface structural elements. All underground utilities shall be removed back to the utility provider connection at the property line as well as all parking lots, lights, and stormwater infrastructure. Utilities shall be capped appropriately at connection points.

The new Dental clinic shall consist of 5,000 square feet of Dental space, to support Twenty (20) Dental chairs, 2,000 square feet of Sterile Processing Service (SPS) to support the Dental clinic, 2,000 square feet of common spaces (waiting, corridors, restroom, etc.), and 1,000 square feet of support spaces (mechanical/electrical/OIT). A new parking lot shall be constructed to include 50 spaces.

All spaces shall be sized and designed in accordance with the VA Technical Information Library and all other applicable codes and standards.

The SPS spaces shall be designed in accordance with all applicable codes and standards and VA Directive 1116.

A radiation study will be required. The shielding shall be designed in accordance with all applicable codes and standards and VA Directive 1129.

The medical gas system shall be designed in accordance with NFPA 99 and all other applicable codes and standards.

The building IT system shall be designed in accordance with the VA EHRM, EIA/TIA, and all other applicable codes and standards.

All rooms shall have all utilities and fixtures necessary to perform the required services and the utilities shall be arranged in a functional manner. All rooms shall have the required blocking to support the necessary equipment. All floor and wall materials shall be high durability and facilitate easy cleaning and prevent contamination. The interior colors shall comply with the Charleston Interior Design Guide. All colors and materials shall be submitted and approved by the COR during the design process.

The building shall employ natural light to the maximum extent practical. The building materials shall be suitable, and the architecture shall blend with the surrounding environment. The structural engineer shall verify the seismic requirements, if any, of the building. No EIFS systems shall be used. The roof shall be a Standing Seam Metal Roof with a pitch of 3.5:12, and no mechanical equipment shall be installed on the roof. Life Safety shall be designed in accordance with NFPA 101.

The building HVAC system should not be a boiler system as defined under Directive 1810 and a waiver from the 5.c.(5) and (6) requirements is desired. The system shall be designed in accordance ASHRAE Standard 170, ASHRAE 90.1, and all other applicable standards and codes. The HVAC system shall be controlled by a DDC system as designated by the VA COR, that is tied into the main facility’s Siemens Desigo building management system. The electrical system shall be designed in accordance with NFPA 99, NFPA 70 and all other applicable codes and standards. The building lighting system shall be controlled by a system as designated by the VA COR.

The building shall be fully sprinklered with an automatic sprinkler system designed in accordance with NFPA 13. The building shall have full coverage by a fire alarm system designated by the VA COR designed in accordance with NFPA 72, which will report to an alarm service designated by the VA COR. The building shall have access control and security systems as required by VA Directive 0730 and all other applicable codes and standards. The systems must be compatible with the systems in use at the main medical center to be able to send a signal to main police dispatch at the medical center if an alarm is tripped.

A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project, attendance at pre-bid, post-award and commissioning kick off construction project conferences, review of construction material submittals and shop drawings, approximately 2 site visit per month during construction (both scheduled and emergent) to ensure compliance with the design drawings and specifications, preparation of site visit reports, coordination with project commissioning requirements, review of any construction project modifications for cost and technical acceptability, attendance and participation during the final acceptance inspection, preparation of the punch list and preparation of record drawings of the completed construction project based on the construction contractor’s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction. All Part Two Services are optional line items and will not be exercised at the time of award.

The above paragraphs constitute a basic outline of the work to be accomplished and in no way comprises all the details for design of this project. The A/E shall initiate detailed inspection of the project site to determine the needs and conditions for the design of this project. Copies of record drawings will be made available to the highest rated A/E firm; the A/E will verify the validity of the record drawings prior to the start of design work and conduct site investigations as necessary throughout the design.

The A/E shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the design project. The A/E shall further provide meeting minutes for all meetings held under this design project.

3. DESIGN WITHIN FUNDING LIMITATIONS:

The design shall be prepared by the A/E to permit the award of a construction contract, using Federal Acquisition Regulation procedures for the construction of the facilities, at a cost that does not exceed the project’s estimated construction contract price. The VAAR Magnitude of Construction range is between $10 and $20 Million.

4. DESIGN INDEPENDENCE, FURNITURE AND EQUIPMENT: Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that must be procured separately. Equipment that can be part of the design in the includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence from all other projects, improvements, or funding streams and that the design is a stand-alone project.

5. DESIGN CRITERIA: The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the VA TIL, including (but not limited to) the following listed Department of Veterans Affairs References:

OIT Infrastructure Standard for Telecommunications Spaces v4.0 (1 June 2023)

Sustainable Design Requirements

Cost Estimating Requirements

AE Quality Alerts

AE Design Alerts

Where conflicts exist between VA adopted codes and standards and the documents on the TIL, the A/E shall bring this to the attention of the VA. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure consistency department wide.

Additional Requirements:

A. Prior to submission of Schematic design material, the A/E shall meet with the COR to discuss proposed phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what VAHCS constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for documenting the phasing requirements.

B. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. Provide an outline of the actions that the A/E shall take during the design process. The A/E shall submit a detailed QA/QC Plan describing each step that will be taken during the development of various phases of design. Refer to Minimum Requirements for A/E Submissions (PG-18-15) for all A/E submission requirements.

C. The A/E shall provide a submittal register detailing submittals from the edited specifications required to be submitted for review and approval.

D. Design to address patient privacy criteria (i.e., computerized information, patient privacy, HIPAA).

E. Design to address that all spaces are ABAAS compliant and meet VA Guidelines for Accessibility.

F. Design to address that all Patient and Hospital Wi-Fi in all areas integrated into existing systems.

G. FF&E & Finishes Requirements: The A/E must make efforts to not limit competition when selecting equipment, finishes, or other materials that meet VA TIL, codes, standards, or other requirements for the basis of design. If brand names and/or sole source is justified, information shall be provided to the COR and CO to support contracting requirements to sole source to that brand. If “brand name or equal” language is to be utilized, salient characteristics must be included in specifications to define the “or equal” language. Also, the requirements must be clearly identified to support "brand name or equal" justifications.

H. Fully sprinklered and fire protection systems must send a signal back to Ralph H. Johnson Medical Center. All work to be performed on the fire alarm system must be performed by a Contractor authorized by Gamewell to work on a Gamewell E-3 Series Fire Alarm System.

I. HVAC integrated with Siemens Desigo DDC system and send a signal back to Ralph H. Johnson Medical Center; each room to have separate controls.

J. PACS integrated with Honeywell MB-Secure 4000 system.

K. Installing 3rd party cellular networks (Verizon, AT&T, and T-Mobile systems).

6. DESIGN COLLABORATION: The A/E during this design project shall collaborate with the VHA Office of Healthcare Environment and Facilities Programs Special Engineering Program (HEFP/SEP) staff, VISN 7 and the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from these contractors, if concurred with by VA, shall be incorporated into the design. HEFP/SEP and/or VISN deliverables shall be coordinated with the A/E’s design submittals to ensure compliance with all requirements are met. The A/E is required to ensure all elements of the design adhere to the Life Safety Code, including recommendations for temporary construction barriers, prior to the Independent Life Safety review.

7. INDEPENDENT LIFE SAFETY REVIEW: The A/E shall incorporate any comments from the VA 3rd party life safety review.

8. ENVIRONMENTAL PROTECTION: The A/E shall assist the VA with completion of a National Environmental Policy Act (NEPA) assessment as required by the Ralph H. Johnson VAMC Charleston, SC. If the NEPA assessment results in potential environmental impacts, the A/E shall be responsible for completing any auxiliary documentation required per PG-18-17 NEPA Interim Guidance for Projects located on the TIL (http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf). Additional requirements may include, but are not limited to, Environmental Assessment, Environmental Impact Statement, and Record of Decision. The NEPA analysis and concluding documentation must be completed by the Final Bid Documents submittal.

9. PHYSICAL SECURITY: The A/E must include a certified physical security specialist. The specialists must be involved with the design beginning with the concept phase and the qualifications must be submitted to the COR for review and approval prior to the concept/basis of design phase. The specialists shall meet the specific requirements listed in the Physical Security Design Manual located on the TIL (http://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf). The A/E shall ensure that all aspects of the applicable VA Physical Security Design Manual are incorporated into the design and shall prepare a written report acknowledging compliance as required by the VAMC. The A/E must inform the COR of any physical security items that will be difficult to achieve during the concept/basis of design phase of the design and assist the VA with waiver requests as necessary.

10. TELECOMMUNICATIONS DESIGN: In accordance with “Telecommunications and Special Telecommunications Systems Design Manual,” February 2016 (https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf), paragraph 1.2 (d), Telecommunications design must be performed and stamped by a BICSI Registered Communications Distribution Designer (RCDD) for all projects.

11. SUBMITTAL REQUIREMENTS: Design submittals shall follow the requirements of Program Guide, PG-18-15, Volume C - A/E Submission Instructions for Minor and NRM Construction Program dated November 2008.

The A/E shall deliver design submittal documents that follow the iterative phase breakdown for design work in PG-18-15 and as additionally specified below. Specific requirements for each discipline/work product listed under each phase can be found in PG-18-15; it is expected for the phase of design that each of the checked items in the SD/DD/CD columns will be completed for the submittal. The A/E shall attend a review meeting following each design submittal as indicated under the Project Schedule section of this Scope of Work. Each new submittal will incorporate all VA comments from the previous submittal.

The A/E shall provide a South Carolina Department of Health and Environmental Control (SC DHEC) Certified Asbestos Management Planner to perform asbestos survey investigations, bulk sampling, and development of abatement specifications and drawings for the demolition of the existing Myrtle Beach site of care as required. Asbestos surveys shall include sampling of all suspect ACM within this scope of work. Survey investigations, sampling and reporting shall meet the requirements of SC DHEC regulations. Provide air monitoring and clearance for abatement procedures.

The following submittals will be required for this project:

· Quality Assurance/Quality Control (QA/QC) Plan

· Schematic Design (SD) - 15%

· Refer to Attachment A, 15% SD Submission Requirements.

· The A/E shall furnish up to five (5), but no less than three (3), space layout schematics that also include an evaluation, cost estimate, and schematic plans to determine the feasibility of completing the project within project budget. A space layout schematic will be selected by the VAHCS and IPT within five (5) calendar days after the IPT 15% SD Review Meeting. The cover sheet shall include a VA signature block with titles/names provided in Attachment G.

· If three options are not feasible, the A/E must notify the CO/COR prior to the initial design meeting with the IPT.

· Design Development (DD) – 35%

· Refer to Attachment B, 35% DD Submission Requirements.

· Preliminary plans for PCRA, FF&E and construction phasing shall be documented. The A/E shall furnish preliminary VA Master Specifications to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The final revised floor plan will be signed by the IPT and approved by the PENTAD before proceeding to the 65% Design.

· Design Development (DD) – 65%

· Refer to Attachment C, 65% DD Submission Requirements.

· Updated plans for PCRA, FF&E and construction phasing shall be documented. The A/E shall collaborate with the IPT to provide the completed PCRA for incorporation into the project design. The A/E shall provide finish boards with samples, manufacturer names, series, colors, etc. for easy clarification. The design shall have modern finishes selected in coordination with the IPT. Finishes shall incorporate recycled materials as required by VA TIL. Project design will require contractor to recycle demolished material such as carpet and ceiling tile, document quantities, denote disposal method, and certify documents noting that demolition materials have properly been recycled. Design shall also require contractor to provide manifest of any hazardous materials to be abated.

· Construction Documents (CD)- 95%

· Refer to Attachment D, 95% CD Submission Requirements.

· The VAHCS will retain the services of a 3rd party registered Fire Protection Engineer to review the design for fire and life safety code compliance in accordance with the latest edition of VHA Directive 7712 Fire Protection Code Reviews of Delegated Construction Projects. The A/E shall incorporate all comments into the design prior to finalizing the 100% CD. https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=5331

· The A/E shall finalize construction plans showing FF&E requirements and temporary conditions for construction, per phase, to ensure general conditions and PCRA requirements are designed, identified, and specified including:

· 1) ICRA classification sheet on construction plan, denoting: requirements for how negative the space must be maintained (in inches of water); requirements for negative air monitoring, alarming, and ante room (as applicable); negative air achievement during construction by capping all HVAC ducts in the area.

· 2) Denote all existing rated barriers (vertical and horizontal) and identify requirements for demolition of existing systems and installation of new systems in or through these barriers (patch and fill requirements and timeframes after demo)

· 3) Denote temporary construction barrier wall(s) and construction entry door/frame types and ratings for separation of construction areas to occupied areas (all barriers between construction areas and occupied areas shall meet NFPA 241 requirements). All temporary construction barriers shall be finished immediately upon installation and the finishes shall mirror and be cohesive with surrounding areas.

· 4) Identify requirements for all fire protection systems during construction. Will sprinklers, smoke detectors, and pull stations remain active? Will fire watch be required? Will a heat detection system be installed due to a compromised fire protection system? Will construction barriers re-route egress or necessitate egress signage change outside of construction space?

· 5) Identify contractor laydown area, trash, delivery, and pedestrian/construction routes.

· 6) Identify temporary utilities for contractor use as necessary.

· 7) Identify utilities/systems passing through construction space or that require bypass during construction to be maintained to ensure continuity of services in adjacent areas.

· 8) Denote water safety concerns through construction (temporary water temperature ranges maintained, no stagnant water, no dead legs, flushing/heating of the system prior to tie-ins and before turnover to VA, etc.).

· 9) Identify environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials, stormwater, air pollution, etc. that may impact construction, budget, permitting, etc.

· Construction Documents (CD) – 100%

· Refer to Attachment E, 100% CD Submission Requirements.

· The final review and review comments must be approved prior to submission of the Final Construction Documents.

· Final Bid Documents (Bid)

· Refer to Attachment F, Final Construction Documents Submission Requirements.

· The cover sheet shall include a VA signature block with titles/names provided in Attachment G.

12. DRAWING FORMAT:

All drawings shall adhere to VA project software requirements for Computer Aided Design (CAD)] available at http://www.cfm.va.gov/til/projReq.asp.

13. SUBMITTAL FORMATS: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), and AutoCAD (.dwg) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The A/E shall be responsible for providing:

Meeting/Conference Minutes Meeting minutes for all formal meetings and conferences held with the VA, including weekly construction meetings. Meeting minutes shall be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

Minimum meeting minutes requirements

· Project name, number, meeting host, Meeting Name

· Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings.

· Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting (yes/no Check box)

· Meeting purpose, Roll call, and Additional Items

· Agenda items (Decisions, action items, and fixes or next steps)

· Next meeting date and time

· Detailed attachment list

Construction Cost Estimates Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above.

Quality Assurance/Quality Control (QA/QC) Plan

· All documents in electronic format.

14. OPTION ITEM REQUIREMENTS

Solicitation Support Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A/E within five calendar days of the date the questions are sent to the A/E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A/E is required to comply with the five-calendar-day requirement.

Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period, the A/E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

Construction Period Services (CPS) Requests for Information (RFI) Requests for Information shall be answered and returned to the VA within seven calendar days of submittal to the A-E.

Submittal Reviews Submittal reviews shall be completed and returned to the VA within seven calendar days of submittal to the A-E for all submittals except design, extensions of design, deviations, and interoperability of systems, which shall be returned within 21 calendar days of submittal to the A-E.

Site Visit Reports Site visit reports shall be submitted within seven calendar days of the visit. All documents may be submitted in any of the electronic formats listed above.

Modification/Change Order Requests Modification requests shall be completed and returned to the VA within seven calendar days of submittal to the A-E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A-E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A-E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above (?).

Record Drawings Red-line record drawings will be provided to the A-E upon receipt from the contractor. The CPS A/E will then have 14 calendar days to review record drawings for completion, providing comments to VA. Record drawings shall be delivered to the VA within 30 calendar days after receipt of corrected red-line record drawings from the VA. Record drawings will be provided in Autodesk Revit Project (.rvt) format and AutoCAD (.dwg) format. Provide a revised set of specifications based on all change orders and RFI’s issued during construction.

1. Provide a VPIH/CIH to provide asbestos testing and sampling in the construction area during construction period services, as requested. Services shall include third party air monitoring that will be performed during construction by a SC DHEC Certified Asbestos Air Sampler, as requested.

2. The A/E fee shall include all costs for printing and miscellaneous reimbursable costs.

3. Invoice payments for construction period services shall be directly correlated to the construction project progress percent complete. This amount will be coordinated with the COR throughout construction.

Site Visits A. As coordinated through the COR, the A/E shall make site visits and prepare documented field reports denoting the purpose and results of the site visit, to include agreed upon modifications in design as determined necessary during the construction. The COR may reject requests for site visits due to construction progress to save visits, or for other reasons not stated.

B. A/E shall provide structural, mechanical, electrical, civil, etc. qualified subject matter experts familiar with the project, depending on the nature of the site visit.

C. At the request of the COR, the A/E shall respond on site within a 48-hour period. Visits made based on presumed errors and omissions in design shall be at no cost to the VA.

D. The A/E shall participate in partial/final acceptance inspections (in-wall, above ceiling, and final) for each phase (if applicable), as scheduled, and generate punch list items for completion. Inspections shall cover quality of installations and locations/placement of items in accordance with the contract documents. The A/E furnished punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, code reference, etc.).

E. The A/E shall participate in all major testing/inspection activities as determined by the COR and required by codes, standards, directives, manuals, etc.

F. The A/E shall attend the pre-construction conference to review and confirm project scope, as required.

G. During construction, allow for an estimate of thirty (30) site visits as coordinated with the COR. If additional site visits are required beyond the above estimate to cover major testing/inspection activities, the A/E shall propose the additional amount of site visits and justification to the CO and COR.

Third-Party Commissioning The A-E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on the following Systems to be Commissioned.

· HVAC (VA Master Specification Section 23 08 00): Direct Digital Control System, Chilled Water System, Condenser Water System, Steam/Heating Hot Water System, HVAC Air Handling System, HVAC Ventilation/Exhaust Systems, HVAC Terminal Unit Systems, Decentralized Unitary HVAC Systems, Humidity Control Systems, Hydronic Distribution Systems

· Electrical (VA Master Specification Section 26 08 00): Grounding and Bonding Systems, Electric Power Monitoring Systems, Low-Voltage Distribution System, Emergency Power Generation Systems

· Communications (VA Master Specification Section 27 08 00): Grounding and Bonding Systems, Structured Cabling System

· Electronic Safety and Security (VA Master Specification Section 28 08 00): Grounding and Bonding, Physical Access Control Systems, Access Control Systems, Security Access Detection Systems, Video Surveillance System

15. PROJECT SCHEDULE/PERIOD OF PERFORMANCE: The A/E shall perform Part One Services/Design Phase work according to the schedule shown below. If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following calendar days. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

The 470 calendar days listed in part one project schedule may fluctuate based on when submittals meet all VA guidelines and acceptance is issued. If submittals are not accepted due to insufficient design requirements throughout the design period and additional time is deemed necessary. It is the responsibility of the AE firm to cover all costs associated with such delays.

Part Two Services/Construction Period Services (optional Line Items) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to exercise the option(s) for Construction Period Services.

16. CONTRACT OVERSIGHT: All contracts for this project shall be awarded by the Program Contracting Activity Central (PCAC); only a warranted VA Contracting Officer shall have authority to change the terms and conditions of a contract. These changes may involve the contract award amount, contract period of performance, issuance of stop work orders and changes to the statement of work.

PCAC shall designate a Contracting Officer’s Representative (COR) to monitor and manage the A/E’s performance under the design project contract. The COR shall be a representative of the Ralph H. Johnson VA Medical Center Engineering Service Project Section and have the technical knowledge required to monitor and oversee the project.

A COR from the Ralph H. Johnson VA Medical Center Engineering Service Project Section shall also be designated for the construction project contract to monitor and manage the construction contractor’s performance under the construction project contract. This designation under the construction contract shall be considered equivalent to the industry standard of “Owner’s Representative” and does not supersede or eliminate the A/E’s responsibility for Part Two Services/Construction Period Services. The A/E ultimately shall be responsible for any errors and omissions with the design discovered during and after the construction phase.

17. REPORTING REQUIREMENTS:

None

18. Attachments:

1. Attachment A - 15% SD Submission Requirements

2. Attachment B – 35% SD Submission Requirements

3. Attachment C – 65% DD Submission Requirements

4. Attachment D – 95% CD Submission Requirements

5. Attachment E – 100% CD Submission Requirements

6. Attachment F – Final Construction Document Submission Requirements

7. Attachment H – Records Management Obligation