Attachment 1 - Combo Synopsis-Solicitation MFRC AV Upgrade.pdf
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- Attached to
- MFRC A/V Upgrade
- Solicitation number
- FA810126Q0012
About this file
Combined Synopsis/Solicitation - FA810126Q0012
This combined synopsis/solicitation document is for a Military & Family Readiness Center Audio/Visual Upgrade at Tinker Air Force Base, Oklahoma, issued by the Air Force Sustainment Center (AFSC/PZIOA). The solicitation is structured as a commercial acquisition under RFO Part 12 procedures with a 100% small business set-aside. A single firm-fixed-price contract will be awarded subject to fund availability. Quotes must be submitted electronically to Contracting Officer Rachael Thomas (rachael.thomas3@us.af.mil) and Contracting Specialist Simon Montalvo (simon.montalvo@us.af.mil) no later than September 16, 2026, at 1600 CDT. Award will be made on a lowest-price technically acceptable (LPTA) basis to the responsible offeror.
The contract encompasses four CLINs: (0001) Commercial AV & VTC Hardware Package; (0002) De-installation, Installation & Custom Control Programming; (0003) Technical Manuals & On-Site User Training; and (0004) 3-Year Extended Warranty & Emergency Technical Support. The contractor must deliver a complete turnkey upgrade in Building B6001 (Rooms 132, 133, and 134) including six 75-inch 4K UHD displays, encrypted AV-over-IP network infrastructure, a managed PoE++ switch, digital signal processor with Dante licensing, 70V audio amplifier with six ceiling speakers, microphone arrays, three wall-mounted touchscreens, rack-mounted PDU, and 1440VA UPS backup. Custom programming must support four room configuration modes and bring-your-own-device web conferencing integration. Deliverables include complete operational and maintenance manuals delivered prior to final acceptance and hands-on user training within five calendar days of installation completion. The mandatory 3-year extended warranty covers same-day phone support, next-day on-site repair or advance equipment replacement, and local emergency support. Performance shall occur Monday through Friday, 0730–1630 CDT, excluding weekends, federal holidays, and AFMC family days. Technical acceptability is evaluated on a pass/fail basis requiring full compliance with specifications, demonstrated programming capability, and inclusion of warranty and training requirements. Price evaluation considers the total of all four CLINs for fairness and reasonableness.
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Combined Synopsis/Solicitation - FA810126Q0012
Military & Family Readiness Center Audio/Visual Upgrade
NAICS: 541512
Set-Aside: 100% Small Business Set-Aside
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the standalone streamlined procedures of Revolutionary FAR Overhaul (RFO) Part 12 (Acquisition of Commercial Products and Commercial Services), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
The Air Force Sustainment Center (AFSC/PZIOA) at Tinker Air Force Base, Oklahoma, intends to award one Firm-Fixed-Price (FFP) contract (subject to availability of funds) for the acquisition of the Audio/Video system upgrade detailed below and in the attached PWS.
Incorporated provisions and clauses are those in effect through active Federal Acquisition Circulars and DoD Class Deviations (R-DFARS).
Schedule of Supplies / Services (CLIN Structure)
CLIN Description QTY / Unit
Total Firm-Fixed- Price
0001 Commercial AV & VTC Hardware Package 1 Lot $
0002 De-installation, Installation & Custom Control Programming
1 Job $
0003 Technical Manuals & On-Site User Training 1 Job $
0004 3-Year Extended Warranty & Emergency Technical Support 1 Lot $
8 Sept 2026
Description of Requirements:
The contractor shall furnish all labor, equipment, tools, materials, transportation, and supervision required to perform a turnkey de-installation of legacy AV equipment and installation/programming of a new Audio/Visual and Video Teleconferencing (AV/VTC) system in Building B6001 (Rooms 132, 133, and 134) at Tinker AFB, OK.
1. Hardware & Infrastructure Requirements:
• Six (6) 75" Direct-Lit 4K UHD Commercial Displays with heavy-duty tilt mounts (focal and rear walls).
• Encrypted AV-over-IP network video encoders/decoders and 2-gang podium wall plates.
• One (1) managed PoE++ AV network switch (minimum 44-port).
• Digital Signal Processor (DSP) with Dante licensing and acoustic echo cancellation.
• One (1) 4-channel 70V commercial audio amplifier and six (6) 2'x2' flat-field ceiling speakers.
• Steerable ceiling microphone arrays for voice pickup.
• Three (3) wall-mounted color touchscreens and ceiling partition sensors.
• One (1) 19" rack-mounted PDU with surge protection and one (1) 1440VA UPS battery backup.
2. Custom Programming & Room Logic:
• Full custom GUI programming supporting four (4) room modes: (a) 132/133/134 Independent; (b) 132+133+134 All Combined; (c) 132&133 Combined + 134 Separate; (d) 133&134 Combined + 132 Separate.
• Bring-Your-Own-Device (BYOD) web conferencing pass-through (Teams, Zoom, Google Meet).
3. Deliverables & Service Terms:
• Manuals: Complete operational and maintenance manuals delivered prior to final acceptance.
• Training: Hands-on user training conducted within five (5) calendar days of installation completion.
• Warranty: 3-year extended warranty covering same-day phone technical support, next-day on-site repair or advance equipment replacement, and local emergency support.
• Work Schedule: Performance shall occur Monday through Friday, 0730–1630 (excluding weekends, federal holidays, and AFMC family days).
Instructions to Offerors
Quote Submission: Quotes must be submitted electronically via email to the Contracting Officer Rachael Thomas at rachael.thomas3@us.af.mil and Contracting Specialist Simon Montalvo at simon.montalvo@us.af.mil no later than 16 September 2026 at 1600 CDT.
1. Quote Package Requirements:
• Volume I - Technical Capability:
• Equipment cut sheets verifying compliance with all hardware specifications.
• Technical narrative detailing the custom control programming for the 4 room configuration modes and BYOD web conferencing integration.
• Written letter confirming compliance with the mandatory 3-year extended warranty terms.
• Volume II - Price: Completed pricing for CLINs 0001 through 0004 in the CLIN schedule.
Evaluation Criteria & Basis for Award
In accordance with RFO Part 12 streamlined commercial evaluation procedures, award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible offeror whose quote conforms to all solicitation requirements.
• Factor 1 – Technical Acceptability: Evaluated on a Pass/Fail basis. To be rated "Technically Acceptable," the quote must clearly demonstrate:
1. Full compliance with the equipment specifications and turnkey scope in PWS Section 2.1.
8 Sept 2026 mailto:rachael.thomas3@us.af.mil mailto:simon.montalvo@us.af.mil
2. Demonstrated capability to program the required 4-mode room combining logic and BYOD conferencing interface.
3. Inclusion of the mandatory 3-year extended warranty and 5-day post-installation training.
• Factor 2 – Price: Evaluated for total evaluated price (sum of CLINs 0001 through 0004) to ensure price fairness and reasonableness.
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