attachment-1-bid-3141-27-rev3.xlsx

This is a bid offer sheet for RFB 3141-27 issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, for spreader parts procurement to supply state agencies including the New Hampshire Department of Transportation and Bureau of Mechanical Services. The scope encompasses 52 line items across spreader component categories, including sensor extender cables in various lengths and configurations, connectors, fuses, amplifiers, flow meters, adapters, repair kits, and control system components such as CS-550, CS-660, and CS-661 display systems and controllers. Estimated annual quantities range from 10 to 50 units per item depending on the component. Bids were due July 30, 2026, at 10:30 AM Eastern Time, with bidder questions due by July 24, 2026. Bidders are permitted to selectively price categories aligned with their product offerings rather than bid all items. The contract term extends approximately five years from Governor and Executive Council approval through July 31, 2031, with an option to extend up to two additional years under the same terms and pricing upon mutual agreement.

Pricing must be submitted as unit prices and extended prices with a total estimated annual cost calculation. Bid prices remain firm for one year and may be adjusted annually with 30 days' written notice and substantiation. Pricing is F.O.B. destination, inclusive of all delivery costs, with special charges, surcharges, fuel charges, and credit card transaction fees prohibited. The successful vendor must complete deliveries within 120 days of purchase order receipt during Monday through Friday business hours (8:00 AM to 2:30 PM) with 48-hour advance coordination required at each delivery location. The awardee must maintain general liability insurance of not less than $1 million per occurrence and $2 million aggregate, carry workers' compensation insurance as required by New Hampshire statute, establish individual customer accounts for each state agency within three business days of order placement, maintain a web-based ordering system with inventory control and reporting capabilities, and provide quarterly and annual usage reports. Vendors must be registered with the New Hampshire Bureau of Purchase and Property and, if applicable, with the Secretary of State.