addendum-4-bid-3141-27.pdf

This addendum to Bid Invitation 3141-27 issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, amends the timeline for a spreader parts procurement for state agencies including the Department of Transportation and Bureau of Mechanical Services. The bid solicitation encompasses 52 line items across spreader component categories including sensor extender cables, connectors, amplifiers, flow meters, adapters, repair kits, and control system components with estimated annual quantities ranging from 10 to 47 units per item. The addendum revises the original timeline with the bid solicitation now distributed by July 30, 2026, the final day for questions and clarifications extended to August 3, 2026, the state's response to questions scheduled for August 4, 2026, and the revised bid closing date and time set for August 6, 2026 at 10:00 AM Eastern Time. The contract term extends approximately five years from Governor and Executive Council approval through July 31, 2031, with an option to extend up to two additional years under the same terms and pricing upon mutual agreement. Delivery must occur within 120 days of purchase order receipt, Monday through Friday from 8:00 AM to 2:30 PM, with 48-hour advance coordination required at each of the six NHDOT district locations, the Bureau of Mechanical Services, the Bureau of Traffic, and the Bureau of Turnpikes.

Pricing is F.O.B. destination inclusive of all delivery costs with no special charges, surcharges, fuel charges, or credit card transaction fees permitted, and bid prices remain firm for one year with annual adjustments allowed with 30 days' written notice and substantiation. The successful vendor must maintain general liability insurance of not less than $1 million per occurrence and $2 million aggregate, carry workers' compensation insurance as required by New Hampshire statute, establish individual customer accounts for each state agency within three business days of order placement, maintain a web-based ordering system with inventory control and reporting capabilities, and provide quarterly and annual usage reports. Vendors must be registered with the New Hampshire Bureau of Purchase and Property and, if applicable, with the Secretary of State. The purchasing agent for this bid is James Noel, and all changes noted in this addendum supersede previously submitted documents and must be submitted with the bid.