addendum-2-bid-3141-27.pdf

This addendum to Bid Invitation 3141-27 is issued by the State of New Hampshire Division of Procurement and Support Services for spreader parts procurement by the New Hampshire Department of Transportation and Bureau of Mechanical Services. The addendum, dated July 27, 2026, removes obsolete parts from the original bid sheet and adds new parts per agency request; bidders must use the revised offer sheet dated July 27, 2026 when submitting bids. The bid closing date and time is July 30, 2026 at 10:30 AM Eastern Time. The scope encompasses 52 line items including sensor extender cables in various lengths and configurations, connectors, amplifiers, flow meters, adapters, repair kits, and control system components such as CS-550 and CS-660 display systems, with estimated annual quantities ranging from 10 to 47 units per item. Delivery locations include six New Hampshire Department of Transportation districts, the Bureau of Mechanical Services, Bureau of Traffic, and Bureau of Turnpikes. The successful vendor must complete deliveries within 120 days of purchase order receipt during Monday through Friday operating hours of 8:00 AM to 2:30 PM, with 48-hour advance coordination required at each location. The contract term extends approximately five years from Governor and Executive Council approval through July 31, 2031, with an option to extend up to two additional years under the same terms and pricing upon mutual agreement.

Pricing is firm for one year and may be adjusted annually with 30 days' written notice and substantiation; all pricing is F.O.B. destination and inclusive of all delivery costs, with special charges, surcharges, fuel charges, and credit card transaction fees prohibited. The awardee must maintain general liability insurance of not less than $1 million per occurrence and $2 million aggregate, carry workers' compensation insurance as required by New Hampshire statute, establish individual customer accounts for each state agency within three business days of order placement, maintain a web-based ordering system with inventory control and reporting capabilities, and provide quarterly and annual usage reports detailing products by agency and sustainability certifications. Bidders may selectively price categories aligned with their product offerings rather than bid all items. Vendors must be registered with the New Hampshire Bureau of Purchase and Property and, if applicable, with the Secretary of State. All changes noted in this addendum supersede previously submitted documents and must be submitted with the bid.