Attachment 1 - 640-22-111_FH1_SOW_FisherHouse1_LSCorrection .pdf

Fisher House 1 – Life Safety Corrections

Project No. 640-22-111

Department of Veterans Affairs

Palo Alto Health Care System

Palo Alto, CA 94304

Project Number: 640-22-111 Page 1

STATEMENT OF WORK

PROJECT TITLE: Fisher House 1 – Life Safety Corrections

PROJECT NO: 640-22-111

PROJECT TYPE: NRM

DATE: February 28, 2022

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: Provide comprehensive, all necessary Design-Build (DB) services to upgrade and improve the Life Safety features for the Existing Fisher House 1

(FH1) at VA Palo Alto Division (PAD). The DB team shall reference the 20-Bedroom Fisher

House Prototype to develop the appropriate Life Safety features. The complete design and construction services shall include but not limited to new 2-hour fire-rated stair enclosure, new fire-rated smoke/fire curtains, and new Fire-Proof Self Closing (FPSC) doors. The minimum project requirements are list in this Statement of Work (SOW).

B. PROJECT LOCATION: Veterans Affairs Palo Alto Health Care System (VAPAHCS), Palo

Alto Division, Fisher House 1 at 3801 Miranda Avenue, Palo Alto, CA 94304

C. PROJECT CONSTRAINTS: The contractor shall follow interim life safety, infection control measures, code compliance, egress plans, and must coordinate all utility shutdowns with the contracting officer’s representative (COR) during period of performance. Contractor shall perform in a professional manner to ensure long term durability and meet all applicable standards and codes. All work shall be performed in accordance with all laws, ordinances, building codes, rules and regulations applicable to the work, including, but not limited to Department of Veterans Affairs (VA), Federal, State, County, City, Industry design guides, codes, standards, regulations and policies. Contractor shall work with COR to minimize construction impact VAPAHCS daily operations at Palo Alto Division. Minimum project requirements are listed below.

Statement of Work – Fisher House 1 – Life Safety Corrections

Project Number: 640-22-111 Page 2

TABLE OF CONTENTS

1. PROJECT BACKGROUND

2. PROJECT PURPOSE AND DESCRIPTION

3. STATEMENT OF BID ITEMS

4. SPECIFICATIONS AND DRAWINGS

5. COMPLIANCE WITH CODES AND STANDARDS

6. ADDITIONAL CONSIDERATIONS

7. COORDINATION AND EXECUTION

8. ABBREVIATIONS AND ACRONYMS

APPENDIX A. EXHIBITS

APPENDIX B. PHOTOS

APPENDIX B. EXISTING ROOM FINISH SCHEDULE

APPENDIX C. SALIENT CHARACTERISTICS

APPENDIX D. RESOURCES

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during design and construction as outlined in this SOW, as well as associated design documents, drawings, and specifications. These construction services shall be provided to the VAPAHCS, located at 3801 Miranda Avenue, Palo Alto, California, in accordance with this statement of objectives and applicable contract terms or conditions.

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1. PROJECT BACKGROUND

1.1. Fisher House Foundation provides comfortable homes where veteran families can stay free of charge while a loved one is in the hospital. A typical Fisher House is a

14,500SF, 2-story, elevatored, Construction Classification Type V, group R-1 residential occupancy with shared living room, family room, kitchen, dining room, offices, and housekeeping. A bedroom suite ranges from 330SF to 360SF with bathroom and closet.

The Fisher House Foundation adopted the 20-Bedroom Fisher House Prototype

(Exhibit 1) with improved life safety features. Several life safety features are absent at the VAPAHCS 21-Bedroom FH1. These missing life safety features are one

(1) Fire-Rated Stair Enclosure discharging to the exterior, smoke/fire curtains in corridors/stair, and Fire-Proof Self Closing (FPSC) doors for the second floor bed suites.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. Select a qualified contractor to provide all labor, materials, tools, equipment, and comprehensive design-build services for the existing VAPAHCS 21-Bedroom FH1 by incorporating the design concept and life safety features illustrated in the 20-

Bedroom Fisher House Prototype (Exhibit 1) and Recommended Design Option for Upgrading Existing 21-Bedroom Fisher Houses (Exhibit 2).

3. STATEMENT OF BID ITEMS

3.1. Both design and construction services are parts of this project.

A. Pre-Proposal Conference

I. A pre-proposal conference will be held at FH1 in VAPAHCS on a date and time to be determined. All offerors, consultants, subcontractors, manufacturers, and suppliers are invited to attend. Meeting agendas are listed in Specification

Section 00 11 21 Request for Proposal to DB.

B. Design Services

I. Design-Build (DB) Architectural and Engineering (A/E) Team shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the US Department of Veterans

Affairs, and prevailing codes.

a. DB Architect shall provide design as required to successfully complete the scope of this project. Design shall include but not limited to site plans, floor plans, exterior elevations, building sections, wall sections, reflected ceiling plans, lighting plan, interior elevations, details, schedules, finishes, egress, Project Number: 640-22-111 Page 4 accessibility, fire protection, life safety plans, security, specification, and discipline coordination.

b. DB Structural Engineer shall provide any necessary structural design include but not limited to structural plans, elevations, sections, details, schedules, and special inspections as required. Structural engineer shall include calculations to determine capacity of existing and designed structures.

c. DB Mechanical Engineer shall provide any necessary mechanical design include but not limited to HVAC design, fire protection drawings and details for roll-down fire/smoke curtains.

d. DB Electrical Engineer shall provide any necessary electrical design include but not limited to electrical plans, lighting plan, diagrams, details, schedules, electrical closet, power distribution systems, service panels, circuits, wiring, outlets, switches, grounding, bonding, etc. for a complete and usable electrical system. All electrical work shall meet current National Electrical

Code (NEC) requirement.

e. DB Plumbing Engineer shall provide any necessary plumbing design include but not limited to plumbing plans, plumbing diagrams, fixture schedule, details and calculations.

II. Basis of Design

a. Provide necessary selective demolition of existing construction and certain other items as shown on Exhibits 1 and 2.

b. Provide one (1) new 2-hour fire-rated stair enclosure discharging to the exterior. Selectively demolish floors and/or walls at Living Room 101, Hall

200, Bedroom 202, Bathroom 203, Bedroom 204 and Bedroom 218 to accommodate the stair enclosure as shown on Exhibits 1 and 2.

c. Provide two (2) 2-hour roll-down fire/smoke curtains actuated by smoke detectors in the first floor corridor as shown on Exhibits 1 and 2

d. Provide one (1) 2-hour fire-rated draft curtain across the Open Stair opening on the first floor as shown on Exhibits 1 and 2

e. Provide 1-hour Fire-Proof Self-Closing (FPSC) entrance door for bedrooms

202, 206, 207, 209, 211, 213, 216, and 218 as shown on Exhibits 1 and 2

f. Provide structural, mechanical, electrical, plumbing, fire sprinkler, fire alarm and other trades and commissioning as required to accommodate the changes.

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g. New and affected surface finish to match existing. Surfaces shall include walls, floors, ceiling, doors, stair treads, stair risers, trim, baseboard and molding.

h. The completed project shall comply with the Americans with Disabilities Act

Accessibility Guidelines (ADAAG) Section 233 and VA Barrier Free Design

Standards; International Building Codes (IBC) and other applicable codes.

III. Design and Document Requirements

a. The project design shall comply with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

b. Where VA standards and criteria are specified, each A/E discipline shall receive a copy of their respective VA design manual, National CAD Standard

Details, and Design and Construction Procedures and VHA National CAD

Application Guides.

c. The DB team shall provide prompt, written notification to the Contracting

Officer concerning conflicts with, or recommended deviations from the codes, laws, regulations, standards, and opinions of review officials as described above. No work alteration or contract scope increase shall be undertaken prior to receipt of written approval from the Contracting Officer.

d. The DB A/E team shall be responsible for performing all necessary inspections, geotechnical and site survey visits as required to successfully complete the scope of this project.

e. The DB A/E team shall familiarize themselves with the VA Palo Alto specifications prior to development of design.

f. The VA has limited amount of documentation on existing construction and remodeling work at this facility. These documents are available to the DB contractor in their original format for use on this project. The VA assumes no liability for any of the documentation provided to the DB contractor on this project. The DB contractor assumes all liability and risk in using and relying on this information in the preparation of the RFP, construction design development, and execution of the construction work. The DB contractor and

A/E team shall field verify VA furnished drawings to ensure design is accurate. It is the DB A/E team’s responsibility to determine the design based on field verified existing conditions.

g. During design and construction of the project, the DB A/E maybe required to participate in construction inspection and provide assistance in the review of:

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1. Construction Document submittals including specifications and design calculations;

2. Shop drawings, product data, and samples;

3. Test results, certificates, and other submittals; and

4. Operation and maintenance manuals, training, project record documents, and warranties.

IV. Design Review Submission

a. The DB A/E Team shall prepare and submit complete construction documents (CD) for review and approval by the VA in accordance with standard professional practice and prevailing codes.

b. The CD shall include a coordinated set of the follow as applicable to the project:

1. Architectural drawings including general notes, site plans, floor plans, lighting plans, electrical plans, exterior elevations, building sections, wall sections, reflected ceiling plans, interior elevations, schedules, finish schedules, egress, fire safety plan, accessibility details, construction details, specifications and discipline coordination.

2. Structural drawings including general notes, framing plans, structural plans, elevations, sections, details, schedules, calculations and special inspection as required. Structural engineer shall include calculations to determine capacity of existing and designed structures.

3. Mechanical drawings including necessary mechanical construction requirements including HVAC, fire protection drawings and details for roll-down fire/smoke curtains.

4. Electrical drawings including necessary electrical construction requirement including electrical plans, diagrams, details, schedules, electrical closet, power distribution systems, service panels, circuits, wiring, outlets, switches, grounding, bonding, etc. for a complete and usable electrical system. All electrical work shall meet current National

Electrical Code (NEC) requirement.

5. Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB A/E team.

6. Fire detection and protection including general notes, plans, details. and all calculations.

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7. All submission packages will be review at (35%, 65%, 100%) completion stages. Each subsequent review submission packages will incorporate the previous review comments. Contractor to review VA format and A/E submission and review requirements. If any package is not complete for the required stage, a post review may be required the cost of which will be borne by the DB team. The approved 100% set will be the final set of drawings and specification for construction.

8. Provide construction cost estimates at each review stages (35%, 65%, 100%). Estimate will be used to confirm compliance with construction budgetary requirements. Provide line item cost estimate at each design review stages. Cost estimate shall include Item Number, Item Description, Quantity, Unit, Material Cost, Labor Cost, Total, and Total including

Overhead and Profit.

c. Construction Documents: The package will include an index of drawings (by sheet number and title), specifications (by section number and title), and estimated cost estimates broken down by labor, materials, markups, etc. for review. The packages shall be sent to the COR. The 35%, 65%, and 100% packages can be sent electronically for review, comments, and markups. The final approved set with all comments addressed shall include three (3) hard copy sets and electronic set. Below are design phase deliverables:

1. Schematic Design (35%):

i. DB A/E shall submit 35% document within 21 calendar days after award.

ii. VA review completed no later than 14 calendar days after submission of

35% document.

iii. DB A/E shall attend design review meeting with VA to review and address comments.

iv. Documents shall include site plan, floor plans, fire safety plan, structural concepts, and exterior elevations. The Schematic Design shall be based on the 20-Bedroom Fisher House Prototype.

2. Design Development (65%):

i. DB A/E shall submit 65% document within 21 calendar days after award.

ii. VA review completed no later than 14 calendar days after submission of

65% document.

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iii. DB A/E shall attend design review meeting with VA to review and address comments

iv. Documents shall include, at a minimum: site plan, architectural floor plans, fire safety plan, egress plan, elevations, sections, schedules, details, structural plans, mechanical plans, electrical plans, plumbing plans and draft specifications.

3. Construction Document (100%):

i. DB A/E shall submit 100% document within 21 calendar days after award.

ii. VA review completed no later than 14 calendar days after submission of

100% document.

iii. DB A/E shall attend design review meeting with VA to review and address comments. Provide complete construction drawing set and specifications for final review, comments, and markups.

4. Final CD Package: Once all 100% CD set comments are addressed and approved, the final construction drawing set shall submit one (1) full sized set, two (2) half-sized set, two (2) specifications binders and one (1) CD of electronic copies to the COR. The architect and engineer of record shall sign and stamp the 100% construction set.

d. Construction Specifications: The Contractor shall be responsible to prepare and a full set of specification specific to the project from the Master

Specifications located in the VA Technical Information Library (TIL). Refer to

Design and Construction Procedures (PG-18-15) for drawing standards. The

Specifications shall be contractor modified to include VA guidelines and Code requirements consistent with the current NFPA, IBC, NEC Guidelines for

Design and Construction. The packages shall be sent to the COR. The 35%, 65%, and 100% packages can be sent electronically for review, comments, and markups. Below are design phase deliverables:

1. Schematic Design (35%) Review: Provide Table of Contents including all

VHA Master Specification, indicating which specifications will not be included.

2. Design Development (65%) Review: Provide complete edited draft copy of all specification sections.

3. Construction Documents (100%) Review: Provide complete specification sections for final review.

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4. Final CD Package: Once all comments are addressed and approved, the final specification shall be submitted in two (2) specification binders and one (1) CD of electronic set to the COR.

e. Approved Construction Documents

1. The final construction document package will be submitted by the DB team for approval by the VA after completion of the 100% review cycle.

The VA will have 14 calendar days to take approval action.

2. The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

3. The final construction documents submission package will incorporate all

VA supplied comments from the earlier submission package reviews and will comply with the VA requirements.

4. If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the DB team. The final approved design set shall be submitted (3 hard copies, 1 electronic).

5. The final approved for construction set will be signed and stamped by the engineer and architect of record.

V. Design Review Meetings

a. A review meeting will be held for design review package submitted to resolve design issues. The meeting will include discussion of VA comments on functional relationships, technical peer view comments (by others) and safety procedures during construction.

b. Participants will include VA Staff and DB A/E team members as appropriate for the specific package to be reviewed.

c. Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR (for the VA) and the DB Team Project Manager

(for the DB Team).

d. A review cycle consists of:

1. The VA’s receipt of the design review submission package.

2. DB team receipt of the VA’s comments electronically

3. VA Project Manager/COR and DC Project Manager to schedule design review meeting with VA Staff and DB A/E Team to review comments.

VI. Electronic Media

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a. See Specification Section 00 11 21 Request for Proposal to DB for Electric

Media submittals requirement.

VII. Professional Licensing

a. The DB A/E who prepares the construction documents shall be a professional architect and/or engineer licensed in the state of California.

b. The professional seal indicating such license by the state shall appear on the final construction documents. The architect/engineer whose seal is shown will be known as the Architect/Engineer of Record. The DB A/E shall certify compliance with the VA requirements and all applicable codes.

c. See Specification Section 00 11 21 Request for Proposal to DB for

Professional Licensing submittals requirement.

C. Construction Services

I. General

a. DB Contractor shall provide all labor, materials, and equipment to successfully complete the scope of this project.

b. DB Contractor shall develop a plan detailing project specific Interim Life

Safety Measure (ILSM) for all phases of construction

c. DB Contractor will maintain all Infection Control Risk Assessment (ICRA) construction perimeter for the safety of VA Staff, Patient, and visitors. See

Infection Control Risk Assessment (Exhibit 11) for requirement.

d. DB Contractor shall provide Accident Prevention Plan (APP) for Safety

Officer approval as shown in VA Master Construction Specification Section 01

35 26 Safety Requirements.

e. General Contractor shall develop a plan detailing project specific fire-safety measure.

f. DB Contractor shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire design-build process and address the Safety Plan.

g. Station Operations Hour is 8:00 AM and 4:30 PM, Monday through Friday

(Federal Holidays excluded). The contractor shall generally perform all on-site visitation and work between the hours unless otherwise approved by the

COR.

h. All temporary construction partitions must meet fire-safety requirements.

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i. Temporary heating and electrical installations must comply with the current

OSHA 1926, NFPA 241, and NFPA 70.

j. Means of egress shall not be blocked. Contractor is responsible for developing alternate egress routes due to construction impact if applicable.

k. Egress routes for construction workers must be maintained free and unobstructed.

l. Contractor furnished shall provide and maintain fire extinguishers in construction areas and temporary storage areas.

m. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30.

n. All hazardous materials shall be disposed of in accordance with VA TIL

Specification Requirements.

o. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25.

See Utility Shutdown below for requirements.

p. Prevent accidental smoke detector operation.

q. Perform Hot Work in accordance with NFPA 241 and NFPA 51B. Coordinate with COR for hot work permit.

r. Maintain all construction permits visible and updated as required by the

VAPAHCS Safety Office and Infection Control Department

s. Prohibit smoking in VA Property.

t. Dispose of waste and debris from building daily.

u. Follow all additional requirements as specified in the VAPAHCS.

v. Provide tuberculosis (TB) screening certification for all contract employees as shown in the VA Master Construction Specification Section 01 35 26 Safety

Requirements.

w. Contractor shall phase the construction work and provide commercial grade acoustic construction tunnels or barricades during work for complete sound attenuation and negative pressure as required by ILSM and ICRA.

x. DB Contractor will work with DB A/E firm and the VA to develop the project.

y. DB Contractor will be responsible for project management, site supervision, and management of all subcontractors. DB Contractor is responsible for the

FH1 security during construction period.

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z. At construction completion, DB Contractor shall return the house in fully functional and original condition back to the VA.

II. Demolition

a. DB General Contractor will provide complete demolition scope of this project as detailed by the VA approached drawings and specifications developed by the DB A/E Firm. Demolition work includes but not limited to selective or complete removal of walls, floors, ceiling, openings, molding at Living Room

101, Hall 200, Bedroom 202, Bathroom 203, Bedroom 204, and Bedroom

218.

b. Disruptions to the fire alarm and sprinkler systems shall be kept to a minimum or avoid. Delineate phasing of construction to ensure that installations of new systems are expediated, and existing systems are kept in service until the replacement system is operational. If fire protection systems are to be disrupted, see COR for shutoff and fire watch instruction.

c. Salvage and storage architectural, interior, mechanical, electrical, and plumbing fixtures, equipment and/or accessories in good condition for reuse or as directed by COR.

d. Remove and salvage fire extinguisher and fire extinguisher cabinet in Hall

(200).

III. New Construction

a. DB General Contractor will provide complete construction scope of this project as detailed by the VA approved drawings and specifications developed by the DB A/E firm.

IV. Scheduling, Phasing, and Working Hours

a. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

b. Hours of Work: The contractor will perform work from 8:00am – 4:30 pm

Monday thru Friday. No work shall be performed during U.S. Federal

Holidays which includes New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, Memorial Day, Juneteenth National Independence

Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday.

c. Special time arrangements can be made by contacting the COR. No work shall be performed before 8:00am due to local noise ordinance. Should emergency service be required during business hours, contract will

Project Number: 640-22-111 Page 13 coordinate with the COR. Contractor will abide by all station policies when on site.

d. See 6.2 Utility Shutdown for requirements regards to all shutdowns involving temporary impairment of utilities. See Utility Shutdown below for requirements for temporary utility impairments.

e. See 7.2 Construction Administration for Project Schedule and Schedule of

Values (SOV) submittal requirements.

V. Project Duration

a. Project’s design and construction must be complete in no more than 378 calendar days from Notice to Proceed (NTP).

b. Contractor shall submit a detailed Critical Path Method (CPM) schedule for both design phase and construction phase with estimated dates and itemized schedule of value (SOV) to the Contracting Officer for review and approval before Notice to Proceed (NTP).

Task Calendar Days

Design

NTP Design 7

Design Kick-off 7

Site Visit 7

35% Design Submittal 21

35% VA Comments 14

35% Design Meeting 7

65% Design Submittal 21

65% VA Comments 14

65% Design Meeting 7

100% Design Submittal 21

100% VA Comments 14

100% Design Meeting 7

Construction Document Approval 14

Design Duration 161

Construction

NTP Construction 14

Pre-con 14

Submittals 14

Selective Demolition 35

Stair and Enclosure 42

Exterior Door 7

Interior Doors 7

Fire/Smoke Curtains 14

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Smoke Detectors 7

Relocate MEP as required 14

Interior finish to match existing 21

Close-out/As-Built 28

Construction 217

Total Design & Construction 378

VI. Qualifications

a. The DB Contractor shall be bonded and licensed in the state of California.

b. The contractor and all contractor employees must have taken the OSHA

Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with

29 CFR 1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

VII. Construction Period Submittals

a. The DB Contractor shall distribute construction documents prepared by the

DB A/E team to the VA, as required in the SOW.

b. Shop drawings and submittals – The DB A/E shall check government furnished and/or the DB construction contractor’s shop drawings, detail drawings, schedules, descriptive literature, samples and other submittals for conformity with the RFP Documents and construction documents. The DB

A/E shall recommend approval, disapproval, or other suitable deposition to the VA COR. The COR will have the final approval authority. The DB A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB A/E will request the DB construction contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB

A/E shall review all prior submittals for related components of the system before acting on a single component. The DB A/E shall notify the VA COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

c. Project record drawings – The DB team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

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d. Other submittals - The DB team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.

VIII. Project Close-Out

a. The DB team shall comply with the requirements in FAR 4.804 Closeout of

Contract Files, for submission of final RFP as-built drawings, manuals, warranties, cost estimates and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

b. Contractor shall submit complete As-Built set no later than 21 calendar days after construction completion. As-Built submission shall include two (2) half sized sets, two (2) full sized sets, two (2) specifications binders, and two (2)

CD of electronic copies.

IX. Site-Visits and Inspections

a. During the construction period the DB A/E shall make visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional disciplines(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three (3) calendar days following the site visit date.

4. SPECIFICATIONS AND DRAWINGS

4.1. All available record drawings will be provided upon request to the DB Contractor.

They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation to its accuracy or information contained in the files.

All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from all claims, damages, losses and expenses, including but not limited to, attorney fees arising out of the use of the drawing files.

4.2. As-Built Drawings. The contractor shall be responsible to provide marked-up as built drawings and deliver two approved completed sets of as-built drawings to the

Contracting Officer’s Representative as per paragraph 1.13 of spec section 01 00 00.

5. COMPLIANCE WITH CODES AND STANDARDS

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5.1. DB A/E shall be responsible for ensuring that the Project meets all current IBC, local, federal, NFPA, and VA codes, standards, regulations, and ADA requirements as pertained to this Project. These may include, but are not limited to, architectural, structural, mechanical, electrical, plumbing, fire, and life safety codes. The DB A/E is required to follow the follow the most stringent and current rules, codes, standards, and regulations. The DB A/E shall also review all such applicable codes, industry design guides, standards, regulations, and policies.

5.2. Quality Assurance/Quality Control: In an effort to reduce construction change order due to design errors and omissions, the A/E shall develop, execute, and demonstrate that the Project plans and specifications have gone through a rigorous review as stated in PG-18-15.

6. ADDITIONAL CONSIDERATIONS

6.1. Restoration Plan - Including but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

6.2. Utility shutdowns - The contractor shall coordinate all utility shutdown involving temporary impairment of utilities shall be requested in writing with the COR. The contractor shall include shutdown Method of Procedure (MOP) and facility impact report for review. Minor utility shutdown will require 15 calendar days advance notice to coordinate with facility. Major utility shutdown will require 30 calendar days advance notice to coordinate with facility. The following list addresses the shutdown of service interruptions that shall require advanced notice:

A. Electrical systems shutdown including normal or emergency power.

B. Chill water shutdowns: HVAC, chillers, and boiler/steam generation.

C. Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office.

6.3. Interim Life Safety Measures (ILSM) - Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction. Life

Safety Measures will include the following, at a minimum.

A. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

B. Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing must be coordinated between the general contractor and contracting officer’s representative.

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6.4. Infection Control Risk Assessment (ICRA) – Contractor to provide and maintain a minimum of a Class II Infection Control precaution/procedure for the work duration as prescribed in the current VA Health Care System Memorandum SAFE-18-63.

6.5. Security Considerations - At no time will the vendor be in contact or have access to

VA sensitive information. VA sensitive information procedures will be followed per

VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security

Requirements for Unclassified Information Technology Resources (Interim-October

2010).

6.6. Station Operations - The contractor shall generally perform all on-site visitation or work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal

Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

6.7. For any activity that impacts to the facility operation including but not limited to noise, vibration, utilities impact, etc. contractor shall coordinate with COR to perform such activities afterhours or on the weekends.

6.8. Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

6.9. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detections as needed during construction.

6.10. Ensuring that the equipment staging or laydown areas, if applicable, comply with

VAPAHCS safety requirements. Any staging or laydown areas and construction fencing must be coordinated between the general contractor and COR.

6.11. Contractor shall coordinate with the COR and comply all VA and local COVID-19 safety requirements.

7. COORDINATION AND EXECUTION

7.1. User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

A. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

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B. Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

C. Project Manager (PM): The Contracting Officer’s Representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Contractor: Refers to the contractor under this contract or the DB team

E. A/E: Architect shall be licensed in the state of California. Engineers shall be licensed in the state of California and have a Professional Engineer (PE).

F. Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them.

7.2. Construction Administration

A. Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project.

Overall project schedule shall be broken to activities in which each activity shall have less than 21 calendar days duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by Close of Business (COB) on Monday. No work is allowed until master schedule is approved by the COR.

B. Schedule of Values (SOV). The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the COR as a basis for evaluating reviewing progress performance and payments. SOV shall be broken into details to be aligned with overall project schedule. SOV shall have 10% of overall project cost designated for punch walk and close out documents.

C. Observation and Site Visits. The COR and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

D. Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The COR or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with

Project Number: 640-22-111 Page 19 applicable safety, infection control, or ILSM. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

E. Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals. The COR or designated AE representative will review, evaluate, and respond within 15 calendar days.

F. RFIs and Change Orders. During construction the contractor may submit requests for additional information concerning the design or other aspects of the project;

these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The COR or designated AE representative will review, evaluate, and respond within 10 calendar days. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

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8. ABBREVIATIONS AND ACRONYMS

A/E Architectural & Engineering

ADA Americans with Disabilities Act

ADAAG Americans with Disabilities Act Accessibility Guidelines

APP Accident Prevention Plan

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

CA Commissioning Agent

CAD Computer-Aided Drafting

CBOC Community-Based Outpatient Clinics

CD Construction Documents

CM Construction Manager

CO Contracting Officer

COB Close of Business

COR Contracting Officer’s Representative

CP Competent Person

CPM Critical Path Method

DB Design Build

DD Design Development

FAR Federal Acquisition Regulation

FH Fisher House

FPSC Fire-Proof Self Closing

GC General Contractor

HVAC Heating, Ventilation, and Air Conditioning

IBC International Building Code

ICRA Infection Control Risk Assessment

ILSM Interim Life Safety Measures

MEP Mechanical Electrical Plumbing

MSDS Material Safety Data Sheets

NEBB National Environmental Balancing Bureau

NEC National Electrical Code

NFPA National Fire Protection Association

NTP Notice to Proceed

O&M Operations and Maintenance Documents

OAC Owner, Architect, Contractor

OSHA Occupational Safety and Health Administration

PCRA Pre-Construction Risk Assessment

PDF Portable Document Format

PE Professional Engineer

PM Project Manager

PPE Personal Protective Equipment

PSRDM Physical Security and Resiliency Design Manual

RFI Request for Information

RFP Request for Proposal

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SD Schematic Development

SF Square Feet

SOV Schedule of Values

SOW Statement of Work

SSTV Security Surveillance Television

TAB Testing, adjusting, and balancing

TB Tuberculosis

TBD To Be Determined

VA Veterans Affairs

VAAR VA Acquisition Regulation

VAPAHCS Veterans Affairs Palo Alto Health Care System

VHA Veterans Health Administration

VISN Veterans Integrated Services Network

End of Section

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APPENDIX A. EXHIBITS

Exhibit1_Fisher House Prototype.pdf

Exhibit2_Fisher House Recommendations.pdf

Exhibit3_Fire Curtain Requirement.pdf

Exhibit4_Finish Spec for Reference.pdf

Exhibit5_FH1 Finish Plan for Reference.pdf

Exhibit6_Paint Spec for Reference.pdf

Exhibit7_Paint Selection for Reference.pdf

Exhibit8_Wall Covering for Reference.pdf

Exhibit9_FH1 As-Built for Reference.pdf

Exhibit10_FH2 As-Built for Reference.pdf

Exhibit11_FH1_ICRA.pdf

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APPENDIX B. PHOTOS

Fisher House 1 on Loop Road at VAPAHCS

FH1 Foyer 100 FH1 Hall 103

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FH1 Living Room 101

FH1 Living Room 101

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FH1 Fire Extinguisher Cabinet at Hall 200 FH1 Hall 200a

FH1 Bedroom 204

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FH1 Bedroom 204

FH1 Bathroom 203

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FH1 Bedroom 202

FH1 Bedroom 202

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FH2 Extinguisher Cabinet FH2 Fire-Rated Egress Stair Door

FH2 Egress Stair Top Landing FH2 Egress Stair Top Flight

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FH2 Egress Stair Bottom Flight FH2 Exit Door

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APPENDIX C. EXISTING ROOM FINISH SCHEDULE

All finish aesthetics and performances shall be compatible with the existing. Below is the existing finish schedule for reference.

Room

Name

Size Finish Note

Floor Base Wall Crown Ceiling

Living

Room 101

573 sf CT WD WC WD PT

Foyer 100 259 sf CT WD WC WD PT

Hall 103 262 sf CT WD WC WD PT

Hall 200 530 sf WD WD WC WD PT

Hall 200a 145 sf WD WD WC WD PT

Bedroom

238 sf CPT WD PT - PT

Bathroom

203 (Demo)

88 sf CT CT WC - PT

Bedroom

204 (Demo)

244 sf CPT WD PT - PT

Bedroom

253 sf CPT WD PT - PT

CPT Carpet

CT Ceramic Tile

PT Painted

WC Wall Cover

WD Wood

Foyer

• Floor - Daltile/Glazed Porcelain: Pietra Jura. Multi color. P066 12x24. Staggered Layout.

Small joint. Sealed. Grout: Fusion Pro #380 Haystack

• Wall Cover – Wallcovering Industries

• Ceiling - Benjamin Moore AF-5 Frostine, Regal Select Semi-Gloss Finish 551

• Trim - Benjamin Moore AF-5 Frostine, Regal Select Semi-Gloss Finish 551

Living Room

• Floor- Daltile/Glazed Porcelain: Pietra Jura. Multi color. P066 12x24. Staggered Layout.

Small joint. Sealed. Grout: Fusion Pro #380 Haystack

• Wall Cover – Wallcovering Industries

• Ceiling – Benjamin Moore AF-5 Frostine, Regal Select Semi-Gloss Finish 551

• Trim - Benjamin Moore AF-5 Frostine, Regal Select Semi-Gloss Finish 551

Hall 200 and 200a

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• Floor – Maple wood flooring or approved equal. Finish to match existing

• Wall Cover – Wallcovering Industries

• Ceiling – Benjamin Moore AF-5 Frostine, Regal Select Semi-Gloss Finish 551

• Trim – Benjamin Moore AF-5 Frostine, Regal Select Semi-Gloss Finish 551

Bedroom, Typical

• Floor - Carpet

• Wall – Benjamin Moore HC-38 Decatur Buff. Eggshell Finish 474

• Ceiling – Benjamin Moore AF-5 Frostine. Regal Select Interior Flat Finish 547

• Trim - Benjamin Moore AF-5 Frostine, Regal Select Semi-Gloss Finish 551

Note: Salvage, refinish, and reuse trim if trim is in good condition.

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APPENDIX D. SALIENT CHARACTERISTICS

D.1 Fire Rated Stair Enclosure

The fire rated stair enclosure shall be 2-hour fire rated in accordance with the current

NFPA 101 Life Safety Code and NFPA 220 Standard on Types of Building Construction. The exit shall discharge to the exterior.

The stair enclosure interior wall and ceiling finish shall be in accordance with NFPA 101

Section 10.2.

New interior floor finish in exit enclosures, including stair treads and risers, shall be not less than Class II in accordance with NFPA 101 Section 10.2.

Headroom, means of egress, walking surfaces and guards shall be designed and constructed in accordance to NFPA 101 Section 7.1.5 through 7.1.11.

Door leaf width, swing clearances, floor level assemblies, operation force, panic hardware, and self-closing device shall be in accordance to NFPA 101 Section 7.2.1.2. through 7.2.1.9.

Guards and handrails shall be designed and constructed in accordance to NFPA 101 Section

7.2.2.4.

Enclosure and protection of stairs shall be designed and constructed in accordance to NFPA

101 Section 7.2.2.5.

Provide stairway identification and marking in accordance to NFPA 101 Section 7.2.2.5.4.

through 7.2.2.5.10.

Provide stair exit symbol in accordance to NFPA 101 Section 7.2.2.5.5.8. Provide exit illumination in accordance to NFPA 101 Section 7.2.2.5.5.11.

Smoke enclosure, discharge, access, ventilation, pressurization, closer, and power in accordance to NFPA 101 Section 7.2.3.3 through 7.2.3.13.

The fire sprinkler system at the stair enclosure shall be installed in accordance with one of the following: (1) NFPA 13, (2) NFPA 13D, (3) NFPA 13R.

The egress doors for the stair enclosure shall be fire-rated and self-closing in accordance to

NFPA 101 Section 8.3.3.3 and NFPA 80 Standard for Fire Doors and Other Opening

Protectives.

D.2 Fireproof Self-Closing Entrance Doors

Provide eight (8) 1-hour rated fireproof self-closing doors to replace the entry doors to the second-floor bedroom suites (Rooms 202, 206, 207, 209, 211, 213, 216, and 218).

The bedroom suite entrance door core mineral core. Door faces shall be premium grade 5-ply hardwood species, high density fiberboard and high-pressure decorative laminates with type-11 interior adhesives. door

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Door faces shall have applied moldings to mimic 2-panels, kick plates, door levers, and automatic door closers to match existing and in accordance to NFPA 101 Section 7.2.1.8.

The door shall provide 60-minute fire protection and are intended for use where a 60-minute barrier is required. The door shall be listed by Warnock Hersey International. 1-hour fire rated in accordance to NFPA 101 Section 8.3.3.3 and NFPA 80.

Door frame shall be a factory prefinished steel door frame for field assembly. Factory standard die-cut mitered steel casing is provided with the frame. The frame shall be in compliance with Intertek Warnock Hersey Mark for fire resistant door frames.

D.3 Roll-Down Fire/Smoke Protective Curtains

Install 2-hour fire rated roll-down fire/smoke protective curtains at Foyer (101) and Hall

(103) as indicated the Fisher House Prototype (See Exhibit 1) in accordance to NFPA 80

Chapter 21.

The fire protective smoke curtain shall meet or exceed the following requirements: UL 10D, UL 1784, and UL864.

The smoke curtain device is composed of an opaque glass and steel fabric wound around a roller tube. Cylindrical motors are housed within the roller tubes. The smoke curtain fabric, roller tubes, and cylindrical motors are housed within an 18-gauge galvanized mild-steel headbox/housing. The weighted bottom bar retracts to the underside of the headbox. All headboxes are designed for straight length only.

The smoke curtain shall have a control panels that serves two functions. First, under normal conditions, it powers the cylindrical motors to keep the smoke curtain retracted within the headbox. Second, the control panels causes the smoke curtains to deploy in case of emergency of testing.

Each control panels (CP) requires a local 120 VAC supply rated at 3.775 amps via a dedicated circuit to power the cylindrical motors. For operational purposes the CP must be connected to a normally closed, volt-free contact within the fire alarm control panel or smoke alarm. The roller motors, which are 24 VDC, must be wired from the CP in a radial circuit utilizing 14-2 – gauge cable.

Once the CP receives a signal from the fire-alarm panel or smoke detector, the CP drops the voltage. The weighted bottom bar causes the smoke curtain to deploy by gravity. As such, it is a gravity-fed system. Once the fire alarm signal or smoke detector signal is removed, the smoke curtain automatically retracts into its headbox/housing.

In case permanent building power is lost, the CP contains a battery backup. Thus, the smoke curtains incorporate a fail-safe design.

Fire curtains shall operate simultaneously upon activation of either (1) the smoke detector located in the Foyer, or (2) the smoke detector located in the corridor outside of the

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