Attachment 1 52.212-1 Addendum.pdf

Attachment 1 - FAR 52.212-1 Addendum

52.212-1(b), Submission of Offers. The paragraphs are tailored as follows:

1.0 General Instructions. This is a best value acquisition conducted in accordance with FAR Part 12, and executed pursuant to FAR Subpart 15.3. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

The Government intends to award a single award firm-fixed-price IDIQ contract resulting from this solicitation. Regarding FAR 52.212-2, the Government will award a single IDIQ resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be the best value to the Government, price and other factors considered.

The Government reserves the right to award without discussions. If discussion are held, the Government will conduct discussions based on initial proposals received.

Offerors are advised to submit their best proposal with their initial proposal submittal.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS). To be considered, the complete proposal must be received not later than 2:00PM CT on November 28, 2022, via email at andrew.k.page1.civ@health.mil and meagan.e.askew.civ@health.mil. All proposals delivered in response to this solicitation shall reflect the following information in the Subject Line of the email: Solicitation Number HT940823R0001.

Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” All proposals must be in English. Fax proposals will not be considered. All questions must be submitted in writing no later than November 2, 2022 at 3:00PM CST via email to Andrew Page at andrew.k.page1.civ@health.mil and Meagan Askew at Meagan.e.askew.civ@health.mil. Questions submitted after this date will not be considered.

3.0 Proposal Preparation and Format Instructions.

3.1 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11- inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. The background color of each page of the proposal submission shall be white or ivory only. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated but will be retained in the file. See table below for specific number of copies required and pages for each of the Volumes.

TITLE

NUMBER OF

COPIES

MAXIMUM NUMBER OF

PAGES

Volume I. Contracting & Pricing 1 Original No page limitation

Volume II. Technical 1 Original Limited to no more than 30 pages total.

Volume III. Past Performance 1 Original Limited to no more than 15 pages total. *PPQs are not included in page count for this volume.

3.2 Pages Counted. Each page shall be counted except for the following: (a) Cover pages (b) Table of Contents (c) List of Figures (d) Glossaries (e) Tabs (f) Dividers (g) Blank pages

3.3 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

3.4 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10- point font.

Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

3.5 Binding and Labeling. Each volume (Contracting & Pricing, Technical, Past Performance) of the proposal will be a separate file. Each volume shall be written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross Referencing between volumes is not permitted. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

Elaborate format is neither necessary nor desirable. The cover page of each volume will clearly identify the Offeror's name, volume number, Request for Proposal (RFP) number "HT940823R0001", RFP title "Advanced Medical Administrative Technicians IDIQ". Revisions in response to evaluation notices (if any), shall utilize lines in the margin designating the change and the change highlighted.

3.6 Electronic Copies. Only electronic copies of the proposal are being requested with this solicitation. The electronic copy shall be submitted via email in a Microsoft Operating System and as a minimum saved using Microsoft Office 2007® format.

Replacement files may be required in response to Evaluation Notices (ENs). Offerors are advised to perform a computer virus check prior to submission. The Government will perform computer virus checks on all submitted files and any file found to be infected will eliminate the Offeror from competition.

3.7 Proposal Clarity. The proposal shall be clear, concise, accurate, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

4.0 Specific Proposal Instructions.

4.1 Volume I – Contracting & Pricing.

4.1.1 Instructions. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists Offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

Tab 1: Solicitation. The Offeror shall provide acknowledgement of the solicitation and any subsequent amendments. The Offeror shall complete the Schedule of Supplies/Services of the RFP utilizing the Price Evaluation Sheet and submit within Volume I. A unit price shall be proposed and inserted for each FFP Contract Line Item Number (CLIN) for each year of the five year ordering period and shall be rounded to the nearest whole dollar. The proposed prices shall be based on the Offeror’s own approach and the Government’s PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award. The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Price Evaluation Sheet. All offerors shall ensure proposal validity for at least 180 days from proposal due date.

By submitting a proposal, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments to the solicitation are issued, a statement acknowledging each amendment should be included in the Contracting and Pricing Volume. Complete all contract clause fill-ins, if applicable.

Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The Offeror shall complete only paragraph (b) of the provision FAR 52.212- 3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

4.2 Volume II - Technical Proposal. Each Offeror shall submit a technical volume with its proposal in accordance with the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Tab 1: Technical Factor and Subfactors. All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors.

Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Subfactor # 1 – Management Plan: The Offeror shall submit a management plan that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization and performance management processes to successfully accomplish tasks delineated in the PWS. The plan should provide evidence of knowledge and capability as defined in the solicitation. At a minimum, the plan should:

Demonstrate a business approach to support the required performance requirements on a daily basis, including approach to interfacing with the Government team, the incumbent contractor, stakeholders and customers.

(B) Subfactor # 2 -- Staffing Plan: The Offeror shall provide a staffing plan that illustrates the manner in which the Offeror will ensure adequate staffing for all Full Time Equivalents (FTEs) required. At a minimum, the plan should:

i. Approach to satisfying staffing and security requirements as outlined in the PWS, to include fully staffing all required positions/FTEs and how the Offeror will handle Scheduled and Unscheduled Absences in accordance with the

PWS.

ii. Describe the methodology to monitor deficiencies/complaints in relation to the performance standards, approach to inform employees of validated deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected and eradicated.

4.3 Past Performance Volume.

The Offeror shall submit a maximum of three (3) past performance references as part of the past performance submittal. A past performance reference shall consist of a Task Order or stand-alone contract for a Government or commercial client. All past performance references submitted by the Offeror shall be submitted in the past performance volume and must contain contract numbers, descriptions of work, periods of performance, and POC emails/phone numbers.

A Past Performance Questionnaire (PPQ) is NOT necessary for contracts with CPARS evaluations. The Government will utilize CPARS & PPQs/interviews to evaluate Past Performance. The Offeror will send blank PPQs to Government agencies and private sector companies requesting past performance information on applicable projects.

PPQs must be submitted to the following POCs as part of the Offeror’s past performance submittal by the deadline below (andrew.k.page1.civ@health.mil and meagan.e.askew.civ@health.mil).

NOTE: It is the responsibility of the Offeror to track and ensure the completion/submission of the PPQs and Project Summaries by 17 November 2022 at 2:00pm CST. The Government will not accept incomplete or late PPQs.

The Government reserves the right to use both the information provided in the Offeror’s Past Performance submittals and information obtained from other sources available to the Government, to include, but not limited to, Contractor Performance Assessment Reporting System (CPARS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and commercial sources and/or non-Government sources, such as any commercial business or customers referenced by the Offeror in any of the past performance information disclosed.

Recency Assessment: An assessment of the past performance information contained in the Offeror’s submittals will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed within the past three (3) years from the date of issuance of this solicitation.

Addendum to 52.212-1(c) Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety. Addendum to 52- 212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussion are to be conducted, a competitive range will be established.”

Addendum to 52.212-1(h), Multiple Awards is deleted in its entirety.

(End of Addenda)