ATTACHMENT 06 Corporate Resolution.docx

Attachment 06 is a corporate resolution document submission requirement for the Hawaii Tourism Authority's RFP 27-09, which solicits destination brand marketing services for the Hawaiian Islands within the Oceania major market area, with emphasis on Australia and Aotearoa-New Zealand. The scope encompasses leisure travel marketing services only, with Meetings, Conventions & Incentives (MCI) market segments expressly excluded. The contract term spans three years from 2027 through 2029. Proposals are due August 17, 2026. The selected contractor must provide comprehensive destination brand marketing services including Consumer Travel, Trade Public Relations, Cooperative Programs, and Account Administration activities as detailed in the Budget Plan Worksheet.

Offerors must submit a corporate resolution or written authorization from their official representative demonstrating authority to sign the proposal and execute the contract if awarded. The contractor must obtain necessary licenses, permits, and tax clearance certificates from the Hawaii Department of Taxation and Internal Revenue Service before commencing work and prior to receiving final payment. All material developed under the contract becomes the property of the State of Hawaii as "works made for hire" with the State retaining exclusive copyright rights. Contractors must also submit staffing budgets, travel cost projections, retainer fee estimates by year, activity measures worksheets, conflicts of interest disclosures, contractor and subcontractor references, and maintain records for a minimum of three years. The procurement is governed by Hawaii Revised Statutes Chapter 103D.