ATTACHMENT 03 Subcontractor References if applicable.docx

This is a subcontractor references attachment template for the Hawaii Tourism Authority's RFP 27-09 for Hawaii Tourism Destination Brand Marketing services in the Oceania major market area. The template is designed for offerors to document and justify the use of subcontractors in their proposals for comprehensive destination brand marketing services focused on leisure travel to the Hawaiian Islands, with primary emphasis on Australia and Aotearoa-New Zealand. The three-year contract runs from 2027 through 2029, and proposals were due August 17, 2026. The attachment requires offerors to complete detailed information about each subcontractor, including organization name and address, project name, subcontract dates, and contract value. The form also requires a signed letter or statement from a legally authorized representative of each subcontractor.

The template mandates disclosure of specific subcontractor details including the type of goods or services to be provided, contract type, entity type, Federal Tax ID number, and Hawaii Tax ID number. Additionally, offerors must provide a comprehensive scope of services statement, information on the competitive selection process and criteria used to evaluate the subcontractor, and a rationale explaining why the subcontractor was selected based on qualifications and reasonableness of the subcontract amount. The form also requires documentation addressing how Hawaii Tourism Authority confidential information will be protected from unauthorized release and how intellectual property rights and work-for-hire provisions will be structured to protect the state's interests. All material developed under the contract becomes the property of the State of Hawaii as works made for hire, with the state retaining exclusive copyright rights.