Attachment 04 - TO 00-20-14 Excerpt.pdf

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f. Financial Administration. Information on financia l matters, budgeting reimbursement, etc., is found in AFI 65- 601 Vol 1 and DFAS-DER7010-1.

g. Support Agreement Assistance. Assistance for development of support agreements and resolution of problems can be obtained from:

(1) Base Level Office of Primary Responsibility (OPR) for support agreement.

(2) Parent Command PMEL MFM (AFMAN 21-113), or Command Support Agreement Functional Manager.

(3) Air Force Material Command (AFMC), AFMETCAL is the DAF point of contact for International Calibra tion

Support.

(4) HQ USAF.

(a) Directora te of International Programs.

(b) International Logistics Planning and Policy.

(5) Support Agreement References.

(a) AFI 25-201, Support Agreement Procedures.

(b) AFI 38-101, Manpower and Organization.

(c) AFMAN 21-113, Air Force Metrology and Calibration Management.

(d) Federal Acquisition Regula tion (FAR).

(e) DODI 4000.19, Interservice and Intragovernmental Support.

(f) DFAS-DER7070-3, Financial Management and Accounting for Security Assistance and International

Programs.

(g) COMMAND 21-XX, Maintenance Management.

(h) AFI 65-601V1, Budget Guidance and Procedures.

4.4.3 Negotia tion, Administration and Review. Each military service is responsible for providing or arranging for support of its own forces. Maximum practical use of support agreements shall be made when overall economies can be rea lized without impairing milita ry effectiveness.

4.4.3.1 Support agreements sha ll be generated only when necessary. Support agreements sha ll be negotiated at the lowest possible organiza tional level; customer to PMEL, for instance. This is with the concurrence of the base OPR for the agreement. PMEL managers shall coordinate on all agreements that include provisions of PMEL support.

4.5 COMMERCIAL AND N49/59/64 CALIBRATION OF TMDE.

4.5.1 Commercial Calibration of TMDE. Commercial calibra tion of TMDE represents a devia tion from the published AF calibration determination. Therefore, the following policies pertain to commercial calibration of TMDE.

4.5.1.1 General. AFMETCAL is the only authority for approving commercial calibration service, unless authorized in paragraph 4.5.1.2.2 or 4.5.1.4 or the applicable CMS TO. An DAF PMEL shall ca librate TMDE in accordance with the applicable CMS, TO 33K-1-100-2. When organic (DAF) capability exists, commercial calibra tion shall not be purchased, and support shall be obtained from another PMEL IAW Section 4.1 of this TO. If organic capability does not exist or ca libra tion requirements exceed the AFMETCAL program capabilities, then supporting PMELs may submit a Request for Authoriza tion of Commercia l Calibration Services. When authorized to contract any part of the calibration, the work shall be placed with a calibration source tha t provides a calibration certifica te/report conta ining the information required by Data Item Description DI-QCIC-80798C as a minimum (see paragraph 4.5.1.4), except when authorized by the applicable CMS. Also, the calibration should meet the same performance specifica tions of the DAF calibration authority;

if not, any deviation shall be documented and coordinated with the owner.

4.5.1.2 Requests for Commercial Calibration Service. OWCs and PWCs shall obtain PMEL MFM and AFMETCAL approval prior to procuring any calibra tion services from commercia l sources except as noted below in paragraphs 4.5.1.2.1 and 4.5.1.2.2. The OWC or PWC shall accomplish each of the following:

a . Verify that the part number is listed in TO 33K-1-100-2 or an applicable CMS, and:

(1) If not listed, assist the supporting PMEL in preparing and submitting an AFTO Form 45 in accordance with

Section 5 of this TO.

(2) If listed, deliver the TMDE to the supporting DAF PMEL for ca libration. If the supporting PMEL lacks the capability (e.g., trained personnel or equipment) to accomplish the ca libra tion, then the supporting PMEL shall seek latera l support from another PMEL IAW paragraph 4.1 of this TO. If no la teral support source can be located, the supporting PMEL shall contact the MAJCOM PMEL MFM for approval to submit the request.

exist or ca libra tion requirements exceed the AFMETCAL program capabilities, then supporting PMELs may submit a When authorized to contract any part of the ca libra tion, the Request for Authoriza tion of Commercia l Calibration Services. When authorized to contract any part of the ca libra tion, the work shall be placed with a calibration source tha t provides a calibration certifica te/report conta ining the information placed provides certifica te/report conta ining required by Data Item Description DI-QCIC-80798C as a minimum (see paragraph 4.5.1.4), except when authorized by the required by Data Item Description DI as a minimum (see paragraph 4.5.1.4), except when authorized by the applicable CMS. Also, the calibration should meet the same performance specifications of the DAF calibration authority; applicable Also, performance specifications if not, any deviation shall be documented and coordinated with the owner.

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b. When approved to submit a request for commercia l ca libration services:

(1) Prepare a ‘Request to Deviate From the Published Calibration Determination form, which is available on the

AFMETCAL SharePoint, Customer Support POCs, Commercial Cals, Commercial Calibration Files page.

Forward the request to the PMEL MFM, who will in turn forward to the AFMETCAL email address indicated on the Request Form.

(2) The requestor shall ensure and be able to provide documentation that the contractor is able to perform a calibration that meets the same performance specifications of the Air Force calibration authority, or that any deviation from the ca libration authority was coordinated with the owner. AFMETCAL shall, a t its discretion, determine if additional data or a site visit is required. AFMETCAL may grant approval for commercial calibration support for one or more calibration cycles.

4.5.1.2.1 Exception for Items Designated CONTRACT. Items listed in TO 33K-1-100-2 or an applicable CMS with a calibration responsibility of “CONTRACT” do not require AFMETCAL approval.

4.5.1.2.2 Exception for New TMDE. PMELs may accept the initia l commercial calibra tion of newly procured TMDE without requesting authoriza tion from AFMETCAL if it includes a calibration certificate/report conta ining the same information required by Data Item Description DI-QCIC-80798C as a minimum (see paragraph 4.5.1.4), and by verifying that the commercial calibration meets the AF calibration authority performance specifications or owner requirements. Any deviation from the AF calibration authority sha ll be documented and coordinated with the owner. If the PMEL does not accept the commercia l calibration, calibration of the TMDE shall be IAW the applicable CMS or TO 33K-1-100-2. If the TMDE is not listed in TO 33K-1-100-2 or a CMS, refer to paragraph 3.1.5.1 prior to accepting the commercial ca libra tion.

4.5.1.3 Intervals for Commercially Calibrated Items. The intervals for commercially calibrated TMDE shall be in accordance with any applicable CMS or TO 33K-1-100-2, regardless of calibration interval assigned by the ca libration laboratory. The appropriate Air Force certification label shall be affixed to the TMDE IAW Paragraph 4.5.3. The ca libration interval on commercially calibra ted TMDE starts the date the contractor calibra ted the item.

4.5.1.4 Commercial Repair of TMDE. Commercia l repairs performed on customer TMDE shall be verified by the PMEL when the PMEL has the capability and the responsibility to calibra te the item. PMELs may accept commercia l calibrations performed in conjunction with commercial repairs by verifying that the commercia l calibra tion satisfies the User’s specific calibration requirements and includes a calibra tion report containing the information required by Data Item Description DI- QCIC-80798C as a minimum. If the PMEL does not accept the commercial calibration, calibration of the TMDE shall be performed by the PMEL when possible. Data Item Description DI-QCIC-80798C requires the calibration certificate to include (NOTES shown below are to assist the PMEL’s interpretation and verification of the requirement):

a . Title, e.g., “Calibration Report” or “Calibration Certifica te”.

b. Name and address of laboratory, and the loca tion where the calibrations were carried out, if different from the address of the laboratory.

c. Unique identification of the ca libration report or certificate (e.g., the seria l number), and on each page an identification in order to ensure that the page is recognized as a part of the calibration report or certificate, and a clear identification of the end of the calibration report or certifica te.

d. Name and address of customer.

NOTE: A requirement for the name and address of customer may be waived with customer coordination/concurrence.

e. Identification of the method used.

NOTE: The calibra tion report or certificate may identify the method used in a manner similar to the following examples: a calibration procedure number; an ASTM, IEC, or other standard specification; or a narra tive description of the method used (i.e., compared with laboratory standard X at 10 points between 10% and 100% of full sca le).

f. A description of, the condition of, and unambiguous identification of the item(s) calibrated.

g. Date of receipt of the calibration item(s) where this is critica l to the validity and application of the results, and the date(s) of performance of the calibration.

h. Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results.

b.

Title, e.g., “Calibra tion Report” or “Calibration Certificate”.

Name and address of laboratory, and the loca tion where the calibrations were carried out, if different from the Name and address of laboratory, and the loca tion where the calibrations were carried out, if different from the address of the laboratory.

c.

address of the laboratory.

Unique identifica tion of the ca libra tion report or certifica te (e.g., the serial number), and on each page an Unique identifica tion of the ca libra tion report or certifica te (e.g., the serial number), and on each page an identification in order to ensure that the page is recognized as a part of the calibration report or certificate, and a identification in order to ensure that the page is recognized as a part of the calibration report or certificate, and a clear identification of the end of the calibration report or certifica te.

d.

clear identification of the end of the calibration report or certifica te.

Name and address of customer.

NOTE: A requirement for the name and address of customer may be waived with customer A requirement for the name and address of customer may be waived with customer coordination/concurrence.

e. Identification of the method used.

NOTE: The calibra tion report or certificate may identify the method used in a manner similar to the following NOTE: The calibra tion report or certificate may identify the method used in a manner similar to the following examples: a calibration procedure number; an ASTM, IEC, or other standard specification; or a narra tive examples: a calibration procedure number; an ASTM, IEC, or other standard specification; or a narra tive description of the method used (i.e., compared with laboratory standard X at 10 points between 10% and 100% of description of the method used ( full sca le).

f.

full sca le).

A description of, the condition of, and unambiguous identifica tion of the item(s) calibrated.

g.

A description of, the condition of, and unambiguous identifica tion of the item(s) calibrated.

Date of receipt of the calibration item(s) where this is critical to the validity and application of the results, and the Date of receipt of the calibration item(s) where this is critical to the validity and application of the results, and the date(s) of performance of the calibration.

h.

date(s) of performance of the calibration.

Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to Reference to the sampling plan and procedures used by the laboratory or other bodies where these are relevant to the validity or application of the results.

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NOTE

The calibration report or certificate might not reference a sampling plan as sampling plans rarely apply to ca libra tion; sampling plans normally are used in testing laboratories.

i. The calibration results with, where appropriate, the units of measurement.

NOTE

Units of measurement would be appropriate if needed by the User (calibration factors, correction factors, etc.) to opera te the TMDE.

j. The name(s), function(s) and signature(s) or equivalent identifica tion of person(s) authorizing the calibration report or certificate.

k. Where relevant, a statement to the effect that the results rela te only to the items calibrated.

l. The conditions (e.g., environmental) under which the ca libra tions were made that have an influence on the measurement results.

m. The uncertainty of measurement or a statement of compliance with an identified metrological specification or clauses thereof.

NOTE

A calibration report or certificate that contains a statement of compliance to original manufacturer's specifications (with any exceptions or limitations noted) may satisfy this requirement.

n. Evidence that the measurements are traceable.

4.5.1.5 Procuring TMDE Involving Commercial Calibration. Item and program managers procuring TMDE involving commercial calibration shall submit a data call to AFMETCAL prior to contract award. AFMETCAL will review the technica l specifica tions contained within the da ta ca ll and determine if organic capability currently exists. AFMETCAL will work with the item manager/SPO office to determine the most efficient and cost effective means to ensure calibration support while complying with AFMETCAL policy. If commercial calibration is approved, AFMETCAL will provide the necessary data requirements and appropriate quality sta tements to the item manager/SPO to be included within the contract.

Data calls shall include the following information:

a. Nomenclature and description of the item being procured.

b. Weapon system (if applicable).

c. Specifications contained within a purchase description (PD), commercia l item description (CID) or other statement of work.

d. Purpose for obtaining commercial calibration.

e. Name, office symbol, phone number and address of the requesting organization.

f. List of possible commercia l vendors that may provide commercial calibra tion services.

g. Timeline in which the procurement is to be accomplished and equipment fielded.

h. Submit data calls to the AFMETCAL Technology Applications Section electronica lly or by FAX.

4.5.2 Calibra tion of TMDE under N49/59/64. Calibra tions of TMDE under N49/59/64 are in accordance with published AF calibra tion determinations and are approved by AFMETCAL. The following policies pertain to items listed within CMS TOs and TO 33K-1-100-2 with a calibration responsibility identified as N49, N59 or N64.

4.5.2.1 General. AFMETCAL has responsibility for management of calibration services for DAF TMDE listed as N49, N59 or N64, except for equipment requiring calibration under Consolidated Supply Activity-Maintenance (CSAG-Mx) [formerly known as Depot Maintenance Activity Group (DMAG)], or Stock Funded programs, which shall not be serviced or funded under this process unless a reimbursement agreement has been established. The PMEL shall not accept or process non-AF N49, N59 or N64 ca libration workload. PMELs shall notify their customers that Air Force N49/59/64 ca libration management has been centra lized a t AFMETCAL. To be eligible for centrally funded calibration, all items must be

NOTE

The calibration report or certificate might not reference a sampling plan as sampling The calibration report or certificate might not reference a sampling plan as sampling plans rarely apply to ca libra tion; sampling plans normally are used in testing plans rarely apply to ca libra tion; sampling plans normally are used in testing laboratories.

i. The calibration results with, where appropriate, the units of measurement.

NOTE

Units of measurement would be appropriate if needed by the User (calibration Units of measurement would be appropriate if needed by the User (calibration factors, correction factors, etc.) to operate the TMDE.

j. The name(s), function(s) and signature(s) or equivalent identification of person(s) authorizing the calibration report The name(s), function(s) and signature(s) or or certificate.

k. Where relevant, a sta tement to the effect that the results relate only to the items calibrated.

l.

Where relevant, a sta tement to the effect that the results relate only to the items calibrated.

The conditions (e.g., environmenta l) under which the calibra tions were made that have an influence on the The conditions (e.g., environmenta l) under which the calibra tions were made that have an influence on the measurement results.

m. The uncertainty of measurement or a statement of compliance with an identified metrologica l specification or The uncertainty of measurement or a statement of compliance with an identified metrologica l specification or clauses thereof.

NOTE

A calibration report or certificate that contains a statement of compliance to original A calibration report or certificate that contains a statement of compliance to original manufacturer's specifications (with any exceptions or limitations noted) may satisfy manufacturer's specifications (with any exceptions or limitations noted) may satisfy this requirement.

n. Evidence that the measurements are traceable.