Attachment 01 - SOW - Scale Calibraton 18 Jul 24.pdf

Statement of Work (SOW)

AERIAL PORT SCALES CALIBRATION SERVICES CONTRACT

18 JULY 2024

1. SCOPE: This Statement of Work (SOW) outlines the procedures and responsibilities for both the 60th Aerial Port Squadron (60 APS) and the Contractor when the contract is awarded. The Contractor shall provide all tools, weights, vehicles, and labor to calibrate 40 fixed scales located in various aerial port locations in and around Building 977, the Air Freight Terminal complex and one scale each at both the Passenger Terminal and Fleet Service warehouse. All work areas are located on Travis AFB, California.

1.1 The Contractor is responsible for calibrating all 40 scales in accordance with Attachment 02 SOW Scale Listing before 30 Aug 2024. For all Option Years, the Contractor shall ensure each individual scale calibration certificate does not expire throughout the contract life cycle. The Contractor must start subsequent recurring calibration service 3 to 7 days prior to expiration of previous years calibration certificate date. The Contractor will make adjustments as required to bring each scale within proper tolerance. Several scales may require advanced preparation and coordination. The two drive-on truck scales (Item #34 Attachment 02) will require advanced Contractor coordination with the Solano County Office of Weights and Measurements. The Contractor shall ensure County Personnel are present for this drive on scale calibration. The Contractor must make payment to Solano County Office of Weights and Measurements and provide a payment receipt to the Contracting Officer. The Contractor will coordinate with the Travis AFB Precision Measurement Equipment Laboratory (PMEL) Office at least 14 days in advance of performing any onsite calibration so that DAF equipment specifications may be furnished to the Contractor, along with the most current Technical Order (TO) 00-20- 14 requirements.

1.2 The Contractor will certify 40 scales with 15,000lbs of National Institute of Standards and Technology (NIST) Traceable Standards to Original Equipment Manufacturer (OEM) tolerance and corner load test to 2,000 lbs. Individual scale information is broken out in the Attachment 02 Scale Listing. The Contractor will calibrate the scales to Department of Air Force (DAF) Calibration Authority Viewer Specifications in accordance with (IAW) Technical Order 00-20-14. The Travis AFB PMEL office will supply DAF Calibration Authority Specifications to the Contractor.

When a specific part number is not loaded in the DAF Calibration Authority Viewer, the Contractor will calibrate the item to commercially available OEM specifications furnished by the customer. The customer may require a limited certification at their option to no better than DAF Calibration Authority Viewer Specifications or OEM Specifications, whichever is applicable. At least one PMEL representative shall accompany the Contractor during on-site calibrations to validate measurements, reports, and issue Air Force Metrology Certifications based on Contractor provided reports of measurement or alike document.

1.3 The Contractor shall provide Calibration Certificates for each scale calibrated to 60

APS Points of contact (POC) and Travis AFB PMEL Office no later than 48 hours after calibration is completed. The Contractor will provide a Certificate of Accuracy, Certificate of Measurement, Certificate of calibration or similar report to the customer and the Travis AFB PMEL office. This report must comply with the requirements of TO 00-20-14.

1.4 Operating hours of availability for the Contractor to perform services will be from

Monday thru Friday, 7:00 AM to 5:00 PM. Contractor Clean up shall be performed daily within these hours. The Contractor may request extension of operating hours, however accommodation will depend upon customer personnel availability and to be determined by the customer point of contact. Extension of operating hours should be requested by the Contractor a minimum of 24 hours in advance.

1.5 The Contractor shall be responsible for additional repairs and recalibrations that occur during the period of performance. These repairs will require the Contractor to submit a proposal including pricing for individual repairs ordered. The government will evaluate each work order proposal on an individual basis. The proposal must be submitted to the Contracting Office within 48 hours of the Contractor being contacted of the additional repair and recalibrations to the below 60 APS POC, local PMEL Office in para 1.8, to the Contracting Officer, and the Contract Specialist.

1.6 The Contractor may park their calibration truck or vans overnight in the 60 APS Air Freight Compound to facilitate the expected 2 - 3 day period to calibrate all 40 scales each cycle.

1.7 60 APS maintenance personnel and a PMEL representative will assist by providing an escort as required and will operate cargo system equipment as necessary for the Contractor to accomplish work. A confined space entry may be required if certain scale adjustments are necessary on certain systems.

1.8 60 APS POC’s are Alexis Lofton (707) 424-2134 E-mail: alexis.lofton@us.af.mil and Richard Salek (707) 424-3807 E-mail: richard.salek@us.af.mil. Travis AFB PMEL POC’s may be reached (707) 424-3244.

2. SCALE INFORMATION AND LOCATION: See Attachment 02 for current listing of scales, locations and annual calibration due dates.

mailto:alexis.lofton@us.af.mil mailto:richard.salek@us.af.mil

3. PERIOD OF PERFORMANCE

Base Period: 1 Aug 24 – 30 Sep 24

Option Year One: 1 Oct 24 – 30 Sep 25

Option Year Two: 1 Oct 25 – 30 Sep 26

Option Year Three: 1 Oct 26 – 30 Sep 27

Option Year Four: 1 Oct 27 – 30 Sep 28

Optional 6 Month Extension: 1 Oct 28 – 31 Mar 29

4. BASE ACCESS REQUIREMENTS

4.1 In order to promote security and safety at Travis Air Force Base all contractor employees requesting access to the installation are subject to AFI 31-101 AMC Sup Travis AFB Sup 11 JAN 2008 which requires individuals to be screened by criminal background history (CBH) checks, National Crime Information Center (NCIC) wants/warrants checks, and California Law Enforcement Telecommunication System (CLETS) driver license history checks.

4.2 Contractors are divided into two categories, to ensure proper screening and to minimize installation access delays, as follows:

4.2.1 Category 1 (Cat-1) – primary and subcontractors who are identified against a contract prior to the contract performance start date.

4.2.2 Category 1 (Cat-2) subcontractors and affiliate workers not previously identified against a contract prior to contract performance start date.

4.3 For complete information regarding Visitor Entry request a copy of the AFI 31-101 from your Contracting Officer.