Attachment 03 - CDRLs (CL600 MX).pdf

CONTRACT DATA REQUIREMENTS LIST

1. Title 2. Identification Number

Post Award Conference Meeting Minutes A001

3. Description/Purpose The Contractor must provide Post Award Conference Meeting Minutes as identified in the PWS.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP Applicable

2024/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content preparation instructions for the Post Award Conference Meeting requirements.

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 3.1 A001

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT. The Contractor will provide Post Award Meeting Minutes as required in electronic format.

Meeting Minutes must include the following information:

• Type, place, and time of the meeting.

• Identification of the acquisition, with contract number.

• Contractor name and address.

• Meeting purpose and objective.

• Summary of discussion, decisions, agreements reached, and directions of the meeting.

• List of meeting attendees, with name, organization, and contact information.

• Action Item List resulting from the meeting containing numbered action items, date assigned, assignee, due date, status, and comments.

• Copies of meeting presentation materials.

Meeting Minutes must be provided for any other technical meeting where the FAA specifically requests meeting minutes to document technical agreements/issues.

11. Distribution Statement – Applies only to documents where marking would occur

DISTRIBUTION STATEMENT C: Limited to U.S. Government agencies and their contractors.

Support Meeting Minutes A002

3. Description/Purpose The Contractor must provide Support Meeting Minutes as identified in the PWS.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP Applicable

2024/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content preparation instructions for the Support Meetings requirements.

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 3.1 A002

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT. The Contractor will provide Support Meeting Minutes as required in electronic format.

Meeting Minutes must include the following information:

• Type, place, and time of the meeting.

• Identification of the acquisition, with contract number.

• Contractor name and address.

• Meeting purpose and objective.

• Summary of discussion, decisions, agreements reached, and directions of the meeting.

• List of meeting attendees, with name, organization, and contact information.

• Action Item List resulting from the meeting containing numbered action items, date assigned, assignee, due date, status, and comments.

• Copies of meeting presentation materials.

Meeting Minutes must be provided for any other technical meeting where the FAA specifically requests meeting minutes to document technical agreements/issues.

Program Management Review A003

3. Description/Purpose The Contractor must conduct a Program Management Review (PMR) annually and present briefing materials as requested by the Contracting Officer.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP Applicable

2024/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content preparation instructions for the Program Management Review requirements.

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 3.1 A003

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT. The Contractor will provide Program Management Review (PMR) in electronic format based on the deliverables identified in the PWS. The PMR must include the following sections:

• PMR agenda with major topics to be discussed and the time scheduled for each topic.

• Contractor contract/Task order discussion.

• Delivery schedule to include, the following:

• Accomplishments.

• Schedule.

• Setbacks, issues, concerns, mitigation strategy.

• Action Item Summary.

Quality Control Plan A004

3. Description/Purpose The Contractor must provide a Quality Control Plan Documentation as identified in the PWS.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP Applicable

2024/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content preparation instructions for the Quality Control Plan requirements.

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 3.2 A004

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT.

The QCP must identify and describe how the Contractor intends to maintain full compliance with all requirements of this contract. The negotiated QCP will become an attachment to the PWS and will be used to measure performance.

The FAA will evaluate contractor performance in accordance with the approved QCP (CDRL A004). The QCP must address how quality control will be strictly exercised while the Challenger 600 series aircraft are being maintained and repaired which includes the following:

Personnel must possess the required qualifications under 14 CFR, as well as the necessary skills and training to effectively accomplish the requirements.

The skills must include technical support for all applicable aircraft maintenance tasks, engine and airframe troubleshooting, parts support required for airframe and engine maintenance/inspection, field support for airframe and engine repairs, engine change, and accounting support for invoicing. Personnel must maintain a current FAA Airframe and Powerplant Certificate 14 CFR part 145 and proof of the OEM aircraft familiarization (FAM) certified training throughout the life of the contract.

Continuous monitoring of technicians and work in progress to ensure technical data is being followed, and ensuring all work is completed in accordance with the Flight Program Operations’ 14 CFR Part 135 FAA approved CAMP, applicable 14 CFR parts, and in a safe and thorough manner.

Competently performing complete records research of Airworthiness Directives (AD) and Service Bulletins (SB), and Maintenance Alert Directives (MAD) as well as preparing proper documentation of compliance in permanent aircraft logbook.

Ensuring each Contractor employee working on this contract is drug and alcohol free as set forth in Title 14 CFR Part 120. The FAA Guidance for random drug and alcohol testing that implements this CFR is IAW the Department of Transportation (DOT) Office of Drug & Alcohol Policy & Compliance that requires mandatory drug testing of each employee who performs a safety-sensitive function.

Continuously maintaining a 14 CFR Part 145 Repair Station Certificate and associated Operations Specifications listing the appropriate ratings and limitations with access to OEM engineering support. This applies to all subcontractors utilized in maintenance activities.

Establishing and maintaining agreements, throughout the life of the contract, with the OEMs and subcontractors that allow the Contractor to obtain the approved data and technical support necessary to maintain the Challenger 600 series aircraft airframes, engines, accessories, and systems to ensure the FAA airworthiness certification is not compromised. The Contractor must ensure mission capability and departure reliability requirements are not impacted as a result of the inability to obtain data or support from the OEMs. The Contractor must ensure subcontractors comply with all FAA, quality assurance, safety, and contractual requirements.

AS REQUIRED - Any service bulletins, letters and instructions issued by the aircraft manufacturer while the FAA operates the aircraft shall be provided at no additional cost to the COR in reproducible form in the quantities specified at delivery and no later than 15 days after issuance from the manufacturer for the life of the contract.

Deliver to the Contracting Officer, or Contractor Officer's Representative via email. Email address of CO/COR to be provided at award.

Final Work Order Completion Report A005

3. Description/Purpose The Contractor must provide Final Work Order Completion Report as identified in the PWS.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP Applicable

2024/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content information for the Final Work Order Completion Report requirements.

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 5.3 A005

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT. At the completion of each work order, a Final Work Order Completion Report is required. The QAR will coordinate with the Contractor to close out work orders to complete maintenance events. The final work order will include but is not limited to:

• Work Order Number

• Work Order Category

• Work Order Description

• Location

• Schedule Start/Completion Date

• Aircraft Number

• Aircraft Serial Number

• Aircraft Total Hour

• Aircraft Total Cycle

• Date

• Task Card

• Priority

• Description

• Signature

• Stamp

Engine Maintenance Final Work Order Completion Report must provide all certification documentation, details of inspections performed, maintenance performed, components repaired or replaced, and problem areas corrected.

DISTRIBUTION STATEMENT B: Limited to US Government agencies.

Engine Tear Down and Evaluation Report A006

3. Description/Purpose The Contractor must provide an Engine Tear Down and Evaluation report as identified in the PWS.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP Applicable

2024/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content preparation instructions for the Engine Tear Down and Evaluation requirements

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 7.2 A006

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT. Contractor will provide an Engine Tear Down and Evaluation Report in electronic format.

A sample copy is included.

Trend Monitoring Results A007

3. Description/Purpose The Contractor must provide Trend Monitoring Results reporting as identified in the PWS.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP Applicable

20240/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content preparation instructions for the Trend Monitoring Results reporting requirements.

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 7.1 A007

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT. Contractor will provide a Trend Monitor Results Report in electronic format.

A sample copy is included.

Monthly Status Report A008

3. Description/Purpose

The Monthly Status Report (MSR) provides the Contractor’s assessment of overall aircraft scheduled and unscheduled maintenance, engine maintenance and engine unscheduled maintenance, engine overhaul, aircraft, and engine over and above maintenance, engine maintenance and rental or purchase, and AOG services in support of the Flight Program Operations daily mission. This report will provide the FAA with an accurate, consistent, timely and readily understandable summary assessment of contract performance.

4. Approval Date (YYYY/MM/DD) 5. Office of Primary Responsibility (OPR) 6a. DTC Applicable 6b. GIDEP

Applicable

2024/07/08 AJF-4100 N/A N/A

7. Application/Interrelationship

This Contracts Data Requirements List (CDRL) contains the content preparation instructions for the MSR requirements.

8. Approval Limitation 9a. References 9b. CDRL Number

N/A 10 A008

10. Preparation Instructions

FORMAT.

Contractor format is acceptable.

CONTENT. Contractor will provide Monthly Status Reports in electronic format based on the awarded deliverables to include but not limited to the following:

• Contract/Task Order Number

• Monthly Period of Performance

• Contract Summary

• Work Progress o Milestones o Work Completed for month reporting

• Problem areas

• Financial summary

A sample copy is included.

Sample Engine Tear Down and Evaluation Report

ENGINE TEAR DOWN AND EVALUATION REPORT

CONTRACT NO. 6973GH-XXXXX

TASK ORDER NO. 6973GH-XXXXXX

Period: mm/dd/yy-mm/dd/yy

Work Order:

Engine Model:

Engine S/N:

Prepared for:

Prepared by: Date:

Distribution:

Product Line Specialist Flight Program Operations (FAA) Quality Assurance Specialist and COR (FAA) Engine, Propeller, and SPU Program Coordinator (FAA) Customer Account Lead SA Engine Records

Export Control:

1. Introduction

1.1 Engine Specifics

ESN: TSN: CSN:

Reason for removal:

2. Inspection Findings - Summary

Provide a detailed description of the inspection results for replaced material, or material requiring repair. Include pictures detailing the description of the condition of the findings.

Sample Engine Tear Down and Evaluation Report

3. Inspection Findings – Material for Replacement.

Include the following table of materials to be replaced:

Component/Module Name:

Removed P/N S/N Description Qty Comments

Engine Summary

Operator Registration # Engine Status Trend

State Data Source

Trends First Last Data Age

Comments

Engine 1: Status Engine 2: Status

NG (%) Graph

ITT (°C) Graph

Fuel Flow (pph)

Engine 1: Status Engine 2: Status

Oil Temperature (°C) graph

Oil Pressure (psi)

Engine 1: Status Engine 2: Status

Torque Graph

Rotor Speed Graph

Power Graph

Sample Monthly Status Report

MONTHLY STATUS REPORT

CONTRACT NO. 6973GH-XXXXX

TASK ORDER NO. 6973GH-XXXXXX

Period: mm/dd/yy-mm/dd/yy

I. CONTRACT SUMMARY

Contract Name: ABC, Program Office: Code, Section Contracting Officer: Name COR: name, code, tel# Alternate COR: name, code, tel# Contractor Project Manager: name, code, tel# Contract Period of Performance: mm/dd/yy – mm/dd/yy

II. CONTRACT PROFILE

The contractor is responsible for providing aircraft scheduled and unscheduled maintenance, engine maintenance and engine unscheduled maintenance, engine overhaul, aircraft, and engine over and above maintenance, engine maintenance and rental or purchase, and AOG services in support of the Flight Program Operations daily mission.

III. WORK PROGRESS SUMMARY

1. Milestones

DELIVERABLES DUE DATE

Monthly Status Report NLT the 5th day of each month Engine Tear Down and Evaluation Report As Required Trend Monitoring Report Monthly

2. Work Completed this Reporting Period (Month):

• Overview of work completed, work in progress, and work planned for each task.

• Status of individual deliverables.

• Identification of risk areas with recommended remedial actions.

• Identification of trend monitoring results.

• Status of all outstanding risks identified in previous MSRs.

• Summary of expenditures by CLIN for the monthly reporting period, as well as task order totals.

• Travel Request and status.

• Any additional information pertinent to the Government in administering the performance of this effort when directed by the COR.

Sample Monthly Status Report

IV. PROBLEM AREAS

Problems Encountered/Resolved:

Problems Anticipated/Possible Solutions:

V. FINANCIAL SUMMARY

Task Order Value $

CLIN Funding $

Reporting Period Expenditures $

Reporting Period Expenditures $

Cumulative Expenditures $

Funds Remaining $

Percent of Funds Expended $

Projected Date for 75% Expenditure of Funds $

Estimated Funds Expiration Date $