Questions and Answers - 01.28.2025.pdf

Challenger 600 Aircraft Maintenance Support

(Vendor Questions 01-28-2025)

1. Where is the place of performance?

RESPONSE: Work will be performed at Contractor repair facility that has complied with audit procedures described in PWS section 3.2. Although, work at an FAA facility is not anticipated, it may be required. Reference PWS Section 2 Scope of Work and 4.3 AOG, “The Contractor will be responsible for performing aircraft repairs remotely or at their facility as required.

Support is required throughout US and worldwide.”

2. Are aircraft on an FAA customer-specific maintenance (evolved MX) program or the original program for the 604/605

OEM aircraft?

RESPONSE: The OEM maintenance program will be followed.

3. If the aircraft are on a hybrid maintenance program could this have an impact on hours as called out on the maintenance schedule?

RESPONSE: Any deviations from scheduled maintenance intervals, as described in PWS section 4.1, will utilize unscheduled maintenance procedures as described in PWS section 4.2.

4. Some of the inspections they are asking for don’t exist for those aircraft.

RESPONSE: Any inspections that are FAA specific will be priced under unscheduled maintenance. The Schedule B has been updated to remove these line items.

5. 601 is on a 300/600hr interval, not 400/800 according to the OEM maintenance manual unless again these hours are

FAA/owner-based interval hours.

RESPONSE: The CL601 300/600hr interval inspection was removed. Reference revised Schedule B.

6. Are the engines on any type of engine maintenance/tracking program?

RESPONSE: Engines are maintained in accordance with the OEM engine maintenance manuals. Engines will not be enrolled in OEM or similar third-party maintenance program.

7. The solicitation for this work was released on SAM.gov under NAICS code 488190 as a full and open competition on

09/16/2024 and the government expects to award this work as a single award IDIQ for a period of performance of one base year and four option years, is that accurate?

RESPONSE: Yes.

8. Is the DOT OSDBU Forecast value range of $20M-$50M still correct for this opportunity?

RESPONSE: Reference any updates that might be on the revised DOT OSDBU Forecast.

9. The forecast also indicates that the period of performance is set to begin in March 2025, does that mean that an award is likely to be made in January or February 2025.

RESPONSE: Forecasts are estimates that may change due to circumstances, as such a “likely” award date cannot be provided other than what was on the forecast.

10. Should Schedule B for the Challenger 600 series maintenance include due items or just the stand-alone inspections?

If you would like us to include the due items, could you please provide the relevant work packages or grant access to your tracking system to allow us to offer accurate unit pricing.

RESPONSE: The Schedule B has been updated to only include OEM directed interval maintenance. Any FAA specific interval maintenance events and/or due items will be negotiated in accordance with PWS 4.2 Unscheduled Maintenance.

11. Should schedule B for the Challenger 600 series unit pricing be bundled to include earlier inspection interval unit prices.

For instance, with a 48-month inspection, should be include the previous 12, 24, and 36-month inspections as part of that unit price?

RESPONSE: Please provide unit rate for all line items. A bundled inspection price for multiple inspections may be provided.

12. For items in Schedule B marked as “reserved/none anticipated,” would you like us to include unit rates for these line items?

RESPONSE: Do not price line items with a zero quantity. Reference Schedule B.

13. Are there any specific programs associated with the nine aircraft, such as new aircraft warranties, engine programs, avionics, or airframe programs? If so, could you provide a breakdown of what is included for each aircraft?

RESPONSE: The airframe, engines and avionics systems are not under warranty or program.

14. What factors will include the decision to phase out the 601 series aircraft? What could extend their service life beyond one year?

RESPONSE: Fleet configuration is based upon meeting mission requirements. AJF will not speculate on what could affect an aircraft’s service life.

15. Would the FAA consider extending the 60-day notice period for inputs due to industry constrains regarding hangar availability and backlogs?

RESPONSE: No, requests for maintenance events will be in accordance with PWS Section 4.0 and subsections.

16. Does the FAA maintain an inventory of parts for the 601/605 aircraft that could be provided as needed, pending parts availability to maintain schedule?

RESPONSE: The FAA will not provide parts for maintenance activities covered under this contract.

17. Will the QAR be onsite for duration for each aircraft project?

RESPONSE: It is anticipated there will be a QAR onsite for the duration of maintenance events as described in PWS Section 5.1

18. Attachment 1 – Schedule B: CLIN 008-3, 009-2, 010-3, 00011 and their respective follow-on Option year CLINs have estimated Plug-In numbers. Will there be contract performance incentives associated with these CLINs?

RESPONSE: No.

Attachment 1 – Schedule B: There are multiple CLINs (002-6,7,15,16 - 004-2,3,7,8,9 - 005-2,3,11,12,13 - 006-1,2 - 007-

3,4,5,6 along with their subsequent option years) that indicated “None Anticipated” and Cost Type is marked as FP, are Unit Rates still required to be submitted?

RESPONSE: Reference question 12.

19. Attachment 1 – Schedule B: Relevant to question #19, if no Unit Rates are required and if by chance the requirement is necessary, will they be considered Time & Material (T&M) Cost Types?

RESPONSE: If required, any reserved line items will be fixed priced IAW PWS 4.2.

20. Attachment 1 – Schedule B: Regarding the Cost Type column with T&M, will a Unit Rate and Total be required? Typically these are blanked out.

RESPONSE: Reference revised Schedule B. Hourly rate is required, but extended total will not be calculated for total estimated potential value.

21. Attachment 1 – Schedule B: Regarding “Unit” column on Engine and APU Rental (CLIN 00007-1, 2 & 5), can you define the acronym “MO”?

RESPONSE: Month (MO)

22. Attachment 2 – PWS: Section 3.2 Quality Control Plan – First bullet point discusses that Personnel must maintain a current FAA Airframe & Powerplant Certificate (A&P). How many personnel are expected to have A&P certificates? As a Part 145 certified Repair Station, A&P certificates are not typically required since the Repair Certificate signs off the work.

This is also mentioned in CDRL A004.

RESPONSE: The FAA will not dictate the number of personnel that a vendor requires to perform successfully on this requirement. Reference PWS 3.2. “Personnel must maintain a current FAA Airframe and Powerplant Certificate 14 CFR part 145 and proof of the OEM aircraft familiarization (FAM) certified training throughout the life of the contract. Each person performing or supervising aircraft and/or avionics maintenance or inspection functions, including required inspections, on Flight Program Operations aircraft must be certificated, authorized, and rated in accordance with CFR Part 65, Subpart D.”

23. Attachment 2 – PWS: Section 4.1 Scheduled Maintenance & 5.3 Aircraft Maintenance Completion Events – Is Dry Wash of exterior acceptable?

RESPONSE: Yes, an exterior dry wash is acceptable.

24. Attachment 2 – PWS: Section 5.1 Aircraft Induction – All Government property must be returned with the aircraft upon completion of repair work. Are parts replaced during the maintenance event considered government property? Some parts may have core costs if such is the case.

RESPONSE: QAR will make disposition decisions of government property on a case-by-case basis for related core parts.

25. Attachment 2 – PWS: Section 5.3 Aircraft Maintenance Completion Events – Is Dry Wash of exterior acceptable?

RESPONSE: Reference question 24.

26. Attachment 2 – PWS: Section 6 Airframe Maintenance Requirements - Indicates: Historically, Aircraft has flown an average of 580 hr/yr. Is the 580 hr/yr per aircraft or the average of the 9 aircraft?

RESPONSE: Each aircraft averages 580 hours per year.

27. Attachment 2 – PWS: Section 7.1 General Engine Maintenance – The Contractor is required to perform Engine Trend Monitoring (CDRL A007) on 20 Engines. Are these engines on a Trend Monitoring Subscription Plan? If so, will the FAA provide access for reporting purposes?

RESPONSE: Contractor will provide trend monitoring. The FAA will provide access to historical and current data as requested after award.

28. Attachment 2 – PWS: Section 7.1 General Engine Maintenance – Last paragraph indicated that Engine parts removed, not installed, replaced or exchanged is the property of the FAA. Does the FAA understand that certain exchange or replacement engine parts have core costs associated if not returned due to exchange. Will the FAA accept the expense of the Core charges?

RESPONSE: QAR will make disposition decisions of government property on a case-by-case basis. FAA will not retain removed parts when core exchanges are appropriate.

29. Can the FAA provide current information on the aircraft, i.e. Total Hours and Landings, Total Engine Hours and Cycles, Total APU Hours and Cycles, Inspections due in the next 12 months of operation?

RESPONSE: Reference table below. Please reference Schedule B for anticipated scheduled maintenance events.

30. Are any of the aircraft enrolled in an Engine Programs, i.e. OnPoint, JSSI, etc?

RESPONSE: Reference question 6.

31. Are any of the aircraft enrolled in Maintenance Management Programs, if so which are they?

RESPONSE: No.

32. Can the FAA provide Due List Reports of the Fleet if enrolled in Maintenance Management Programs?

RESPONSE: Reference question 32.

33. Having the contract meet 14 CFR Part 135 requirements, are the FAA aircraft under a current AAIP inspection program.

If so, can we obtain a copy of the program?

RESPONSE: The FAA aircraft are not under an AAIP inspection program.

34. Is the FAA entertaining in using the General Services Administration One Acquisition Solution for Integrated Services

(OASIS+) multi-agency, government wide IDIQ MAC acquisition program for services?

RESPONSE: No, reference SIR B.1 TYPE AND TERM OF CONTRACT.

35. Clause 3.2.2.3-8 Audit & Records Since this is a Commercial Contract, will the FAA accept Commercial Item Determination?

If Audits are required, will the FAA accept redacted information due to confidentiality?

RESPONSE: This clause does not require anything from a vendor at proposal. Clause 3.2.2.3-8 Audit & Records must be used in all SIRs and contracts that require the contractor to submit cost or pricing data for the basic award or subsequent modifications.

Registration Number

Serial Number

Model Aircraft

Total Times

Aircraft Cycles

LH

Engine Total Times

LH

Engine Cycles

RH

Engine Total Times

RH

Engine Cycles

APU

Total Times

N85 5138 CL-601 14608.3 5896 7583.3 7293 14004.4 4293 7413

N86 5167 CL-601 15381.8 6230 7583.3 4293 14004.8 5786 1451

N87 5190 CL-601 14968.0 6123 14605.2 5865 13190.8 5352 2529

N89 5815 CL-605 7617.0 2878 6955.9 2744 6955.9 2744 3568

N90 5817 CL- 605 6154.1 2353 3674.3 1482 3680.1 1483 4785

N91 5793 CL-605 1383.6 716 1383.6 716 1383.6 716 1750

N92 5780 CL-605 2168.7 1191 2168.7 1191 2168.7 1191 1966

N94 5855 CL-605 3606.6 2061 3606.6 2061 3606.6 2061 2591

N95 5827 CL-605 3087.8 1600 3087.8 1600 3087.8 1600 4254

36. Clause 3.2.2.3-32 Order of Precedence Being a Commercial Contract, will the FAA accept the Offerors Commercial T&Cs as first order of precedence?

RESPONSE: Clause 3.2.2.3-33 Order of Precedence is to be used in all SIRs and contracts that use the uniform contract format. Any contractor who does not comply with FAA’s terms and conditions may be found to be non-responsive to the solicitation, which will result in exclusion from consideration of award.

37. Would the FAA be willing to utilize a previously negotiated set of terms and conditions in lieu of what the RFP was released with?

RESPONSE: There are no “previously negotiated set of terms and conditions” for this effort. See question 37.

38. PWS, Page 11, Section 6.0 Aircraft Maintenance Requirements: Will the Government provide bidders a copy of the GMM to confirm maintenance requirements, whether or not the aircraft are or not on progressive or non-standard maintenance programs (special inspections)?

RESPONSE: The GMM is in the process of being updated and will be provided to the awardee.

39. PWS, Page 5, Section 3.2 Quality Control Plan: Will the Government provide bidders with a copy of the applicable SMS and or CASS sections from the Opps manual for 135?

RESPONSE: The Offeror’s Quality Control Plan (QCP) should include their proposed safety management system and continuous analysis and surveillance system.

40. PWS, Page 7 & 8, Section 6.0 & 7.0 Aircraft & Engine Status Reports: Will the Government please provide current copies of the aircraft & engine status reports?

RESPONSE: Reference question 30 for aircraft information and table below for engine information.

41. PWS Page 8, Section 7.1 General Engine Maintenance: Please confirm the engine maintenance intervals.

RESPONSE: Reference Schedule B.

42. Would the FAA please confirm that the task inspections listed in the following inspections are still accurate and have not changed. Please see the excel file attached.

RESPONSE: If it is not included as part of, or an attachment to the SIR it is not part of this procurement.

Tail Number Engine Serial Number Current Engine Hours

GE-E-807229 8090.7

GE-E-807079 147.5

GE-E-807230 8067.8

GE-E-807340 484.5

GE-E-807189 292.8

GE-E-807078 768.0

GE-950153 215.9

GE-950154 215.9

GE-950853 6148.3

GE-950854 6148.3

950799 1374.7 950800 1374.7 950763 2161.4 950764 2161.4 950938 3606.6 950940 3606.6 950873 3085.6 950874 3085.6

N91

N92

N94

N85

N95

N86

N87

N89

N90

43. Regarding Clause AC1908(a) Final Inspection and Acceptance shall be at destination. Standard Commercial practice for

Aircraft Final Inspection & Acceptance be at Source? Is this acceptable?

RESPONSE: In accordance with the clause, “Applicable to fixed-price supply, service, cost-reimbursement supply or service, time-and-material, etc. where both inspections and acceptance shall be at destination”.

44. I have a general question on one of the FAA contract provisions that is in both the King Air and Challenger SIR/RFP documents:

I looked for guidance on this provision at: https://www.faa.gov/airports/aip/procurement/federal_contract_provisions/may_2023 and the above provision is newer than the latest guidelines.

My question is if we use subcontractors, whether the above applies to them and whether I need to note that we intend to perform work at one or more of their facilities and include the addresses of those facilities or not.

RESPONSE: If the offeror intends to use one or more plants or facilities located at a different address from the address stated in this offer, then Section b of 3.2.2.3-23 must be completed.

45. Will the government please clarify if there is an incumbent providing service on this contract or is this level of effort a new need?

RESPONSE: There is not an incumbent.

46. If there is an incumbent, can the government please provide the most recent contract award number & contract value?

RESPONSE: Reference question 46.

47. For attachment 1 Schedule B, must we respond to this format exactly? Or can we manipulate the spreadsheet that best represents our Pricing Schedule?

RESPONSE: You must respond to that format.

48. My question has to do with the GSA OASIS+ IDIQ contract that has been awarded just recently for Unrestricted Category.

Is the FAA entertaining the idea of using this avenue for contracting of SIR/RFP 6973GH-24-R-00226?

RESPONSE: Reference question 35.

49. Are the GE CF-34-3A1, and CF34-3B engines on a Condition Based Maintenance program? From GE:

“General Electric Company (GE) has launched a modernization program to enable Challenger* 601 engines to be maintained like engines on the Challenger 604/605.

The program allows operators of GE's CF34-1A/3A/3A2 engines to upgrade from a "hard-time" maintenance schedule to https://www.faa.gov/airports/aip/procurement/federal_contract_provisions/may_2023

"on-condition" - freeing these engines from scheduled hot section inspections and overhauls. “ This will impact section 7.2 Engine Overhaul.

Otherwise, the engine overhaul occurs between 12 – 14,000 hours.

RESPONSE: Reference question 6.

50. During this contract will we be working under the COR, and will there be a representative from DCMA also involved in the contract maintenance work performed? I wasn’t sure if DCMA will have oversight on scheduled and unscheduled maintenance. If so, would you assume that it will be a local DCMA rep is required?

RESPONSE: There will be a COR designated for this contract. The FAA does not work with DCMA so DCMA will not have oversight.