Attachment 01-Position Description for Material Handling.pdf

ATTACHMENT 01 – POSITION DESCRIPTIONS

The below table identifies position description for the DLS/SDC contract. For each category, provided is a description of anticipated tasks, minimum education and experience requirements, and the service groups for which the labor category may be used (identified with an X).

Title Description Min Years Exp.

Program Manager Responsible for the overall worked performed for all assigned contractors and deliverables listed in the

PWS for all three warehouse locations. Program

Manager shall be in charge of the overall responsibility for all reporting, administrative, and

HR actions to include but not limited to resume review, hiring actions, disciplinary actions, reporting, direct communication and reporting between the

Vendor and CO/COR of the contract on the VA warehouse sites.

- Shall review and prepare workflows, staffing requirements, and action plans that meet the

DLS and SDC standards for productivity, quality assurance and customer service.

- He/she shall meet regularly with government supervisory warehouse team(s) to analyze productivity, including quality assurance, inventory control, logistics, floor productivity, shipping, receiving and order fulfillment.

- Will work with government personnel to adjust staffing levels and/or work procedures to accommodate resources allocated to operate warehouse operations.

10 Years experience supporting a large corporation or government agency. Such experience shall include planning, initiating, managing, executing and closing out programs in support of an integrated supply chain distribution system. The

Program Manager shall assist

VA in the execution of targeted program goals.

Strong knowledge and experience in inventory management, logistics, supply chain operations and receipt of goods, storage, order fulfillment and distribution/shipping.

Strong decision-making skills

Proficient in the following:

inventory software and systems; Microsoft Windows

10, Microsoft Excel;

- Maintains current and accurate files and records and prepares periodic and special reports.

- Weekly Production Report: The On-Site

Program Manager shall validate all work performed by signing off on production summary documents.

- The program manager will be responsible to ensure that all contract staff are up to date and compliant with all necessary and required VA

Trainings as well as required certifications for operating warehouse equipment.

- When requested by the COR, the contractor shall provide a summary of duties performed/accomplishments for each employee by close of business to the CO, the last duty day of each week. The report shall detail the number of orders and items shipped by warehouse.

- Each warehouse report shall specify the orders and items shipped by commodity and type of order, completed in excel spreadsheet.

The numbers will be available from our VistA program.

- Additionally, this contractor representative shall remain on site while the effort is being performed. The contractor representative shall have full authority to act for the contractor on

Microsoft Office 2010 or latter; data entry; and typing skills.

Requires Tier 1

Background Investigation

(BI).

all matters relating to the daily PWS requirements to include coordinating with the

COR in performing work on individual, managing, and assigning work to contract employees; and managing contractor’s employee leave, schedules, timecards, etc. Comply with all government policies.

- The Program Manager is required to comply with government policies and legal guidelines, and help to maintain a safe, orderly work environment and meet performance standards for production and quality assurance.

Supervisor Responsible for the overall worked performed by

Material Coordinators at assigned warehouse for all contracted employees in accordance to deliverables listed in the PWS. To include but not limited to:

- Trains Material Coordinators

- Assigns work based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of the employees’ ensuring work is timely, and

- Complies with DLS standards and all transactions are accurate.

- Maintain records, document necessary information and utilize reports to warehouse project status.

5 YEARS of Supervisory experience in Supply

Chain/Logistics/Warehouse

Operations.

Knowledge shall be intermediate to advance in logistics with experience in supply chain management

(e.g. shipping, receiving, order fulfillment processes and procedures). Conflict management skills and the ability to anticipate and solve problems. Time management skills in order to adhere to scheduling and prioritizing.

- Identify areas of improvement and collaborates with government personnel to enforce operating instructions and safety policies.

- Monitors and reviews work, gives employee feedback on performance and conducts performance appraisals.

- Participates in interview panels and recommends selection of candidates.

- Comply with all government policies.

Additional duties comprise of but not limited to:

-Ensuring order drops are accurate, 90% accurate rate, correct tasks at right time, performing functions timely, accurately and meeting performance standards.

- Identifying issues/concerns and reporting to On-site

Program Manager.

- Resolving/implementing new procedures, resolving conflicts, consulting with govt. personnel, CO, COR, ensure proper training and documentation on file for completion of training for each MH for each specific task/area of work.

Proficient in the following:

inventory software and systems; Microsoft Windows

10, Microsoft Excel;

Microsoft Office 2010 or latter; data entry; and typing skills.

Knowledge of security measures and principles to prevent loss of product and control access.

Knowledge of protective clothing, safety, and hazardous material handling procedures and equipment to ensure that employees work safely, have a safe environment to work.

Ensure that health and safety meets the required standards and that risk assessments are carried out.

Ability to guide and teach employees in their duties, procedures, and policies.

Ability to monitor and discuss with the employee their performance.

Requires Tier 1

Material

Coordinator

The Material Coordinator coordinates and expedites flow of material, parts, and assemblies within or between departments in accordance with production and shipping schedules or department supervisors' priorities. In this job, the Material Coordinator reviews production schedules and confers with department supervisors to determine material required or overdue and to locate material, requisitions material and establishes delivery sequences to departments according to job order priorities and anticipated availability of material;

arranges for in-plant transfer of materials to meet production schedules, and with department supervisors for repair and assembly of material and its transportation to various departments, and examines material delivered to production departments to verify if type specified. This Worker may monitor and control movement of material and parts along conveyor system, using remote-control panel board, compute amount of material needed for specific job orders, applying knowledge of product and manufacturing processes and using adding machine; compile report of quantity and type of material on hand, move or transport material from one department to another, using hand or industrial truck; may compile perpetual production records in order to locate material in process of production, using manual or computerized system, and maintain employee records.

Work requires regular and recurring physical exertion, such as long periods of standing, walking, The Materials Coordinator is required to have skills or the ability to be trained to operate various warehouse material handling equipment

(MHE) to include, but not be restricted to the following;

stock chasers, electric cars, stretch wrapping machines, pallet jacks, rate shop systems/shipping systems, dollies, hand trucks, electrically powered stand up forklifts, order fulfillment systems, mobile scanners. Requires Tier 1 bending, stooping, reaching, and similar activities in and around distribution areas on a concrete floor.