Attachment 0002 - Tool Room VMI FINAL REVISED PWS dated 04-07-2026.pdf

PWS- Tool and Fixture Making Hardware VMI Date: REVISED 07 APR 2026

Performance Work Statement (PWS)

Vendor Managed Inventory (VMI) - Tool and Fixture Making Hardware Rock Island Arsenal - Joint Manufacturing and Technology Center (RIA-JMTC)

1. Purpose: To provide and maintain tool and fixture making hardware using a Vendor Managed Inventory System (VMI) for Tool and Fixture hardware and steel in support of Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC) Tool Design division. VMI, as defined, is a managing contract account in accordance with generally accepted VMI practices, which optimize supply chain performance. This includes, but not limited to, the resupply of designated items by the vendor through regularly scheduled reviews of on-site inventory counts, removal of damaged or outdated goods, and the re-stocking of inventory to predetermined levels at their specified locations.

1.1. Scope: Vendor will purchase all items as shown in Attachment 0001, and maintain the minimum/maximum supply of each item at Rock Island Arsenal – Joint Manufacturing Technology Center (RIA-JMTC) using a VMI System. The items shall be placed in the vendor supplied cabinets/bins/shelving and designated Government owned racks. The Contractor shall provide, install, stock and maintain the cabinets/bins/shelves. Contractor supplied cabinets/bins/shelves will remain the property of the Contractor. The Contractor shall also stock and maintain the Government-owned racks designed for this contract. Racks will remain the property of RIA-JMTC.

1.2. Location: Performance under the contract will be at Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC).

1.2.1 Stocking locations:

Stocking Location: 4th floor Bldg. 220

2. Period of Performance/Term of Contract: Period of Performance (POP) five (5) years from date of contract and will include 60 day phase in period to commence immediately upon award. This will be a five (5) year, Indefinite Delivery /Indefinite Quantity (IDIQ) type contract, with five (5), one (1) year periods of performance. The Government is not obligated to award beyond the minimum guaranteed quantity. During the 60 day Phase-In Plan, the contractor will be required to hold weekly meetings with the Government to review work progress and address any issues.

2.1. Transition to VMI

2.1.1. The contractor shall assume there is zero (0) government stock. At the end of the phase in period (day 60) the contractor shall have the required levels per Attachment 0001. Should there be RIA-JMTC owned items that exceed the maximum quantity listed on Attachment 0001 at the end of the phase in period (day 60), RIA-JMTC will use the government stock first, and the vendor will not need to restock the items until the quantity level falls below the maximum quantity listed on Attachment 0001.

2.2 Hours of Operation: RIA-JMTC is open Monday thru Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor is authorized to work during normal business hours when a Contracting Officer’s Representative (COR) is present. Normal business hours are Monday – Friday, 0600 – 1430 (6:00am to 2:30pm). If work needs to be completed outside these hours, the contractor must obtain approval from the COR.

3. SAFETY AND ENVIRONMENTAL:

3.1. Security: The Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC) is an Army Installation subject to Department of War (DoW) safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting Rock Island Arsenal (RIA) to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The Contractor shall comply with all security requirements of RIA. RIA island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

3.1.1 Access and General Protection/Security Policy and Procedures:

The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of War (DoW), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes. For additional Information see “Installation Access” or visit https//home.army.mil/ria.

3.1.2. Random Antiterrorist Measures Program (RAMP) participation:

Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department.

RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

3.1.3. During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat.

Services will resume when FPCON Level is reduced to Bravo, or lower.

FPCON levels are described in Anti-Terrorism Level I Training.

3.1.3. Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items and shall be returned within 24-hours of no longer being needed. All badges and access passed shall be returned to the COR, or placed in a drop box at a RIA-JMTC access point.

3.2 SAFETY: The contractor shall complete the following training:

3.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior to issuing any electronic keys, or access pass being authorized.

3.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

3.2.3. Personal Protection Equipment (PPE): Vendors are required to wear steel-toed safety shoes, long pants and safety glasses when in RIA- JMTCs manufacturing center. The vendor must supply all of their own PPE. The Government reserves the right to refuse any vendor who does not properly adhere to the safety requirements listed.

3.3. ENVIRONMENTAL:

3.3.1. FIRE PREVENTION AND PROTECTION: The contractor shall

comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comply with fire prevention measures described by the terms of this purchase description.

3.3.2 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.3 National Standards and Specifications: The following

specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

3.3.3.1. Occupational Safety and Health Act of 1970 (OSHA).

3.3.3.2. American Society of Testing and Materials (ASTM).

3.3.3.3. American Society of Mechanical Engineers (ASME).

3.3.3.4. American National Standards Institute (ANSI).

3.3.3.5. National Fire Protection Association (NFPA).

3.3.3.6. International Standards Organization (ISO).

3.4 OZONE DEPLETING CHECMICALS (ODCs): The contractor shall

assure during the execution of this work that none of the materials or equipment used contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials as defined by Public Law 102-484, Section 326.

3.4.1 MATERIAL SAFETY DATA SHEETS (MSDS): MSDS information

shall be provided at the time of bidding. This information is required for all liquids, gasses, and potentially hazardous materials included as part of the flooring system, as delivered. All materials used during performance at the installation must be VOC compliant. RIA-Garrison Public Works, prior to award of the contract, shall approve all chemicals via MSDS Sheets.

Disapproval by the Public Works for any reason will exclude this chemical from consideration.

4. Requirements: The contractor shall supply, stock, and manage tool and fixture making hardware listed in Attachment 0001 in designated Vendor cabinets and designated Government-owned racks. The contractor must be available to provide a comprehensive system support for RIA-JMTC operations on a 24 hour a day/ 7 day a

Date: REVISED 07 APR 2026 week basis (except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings) to include:

• Point of Contact (POC) to include the point of contacts name, phone number, and email address;

• Guaranteed response within ½ hour in cases of emergency calls;

• Guaranteed physical on-site plant presence within 24 hours of emergency/expedited service request; and

• Guaranteed inventory refills/replacements within 24 hours of an emergency/expedited service request.

4.1 Inventory Items: Attachment 0001 is a complete list of items required to be stocked. The complete list of items will include minimum and maximum stock levels for each item, and unit price for each ordering period.

4.1.1. Substitutes/ Equals/ Replacement Items All items shall be stocked in accordance with Attachment 0001. When an Item is determined to need to be substituted or replaced, the contractor shall provide written request to the Contracting Officer/ COR for approval of replacement. Written requests shall include at a minimum, a complete description of the substituted/replaced item, identify the original item which the replacement is for and pricing information. Upon review, the government will provide approval/disapproval within 10 days. If replacement is approved, a contract modification will be implemented.

Contractors shall not replace items without notice from Contracting Officer of approval.

4.1.2 Obsolete Items When an item becomes obsolete, the vendor shall notify the Contracting Officer and COR as soon as possible in writing of the obsolete item. The written notice shall include the following information: which item will no longer be available, the item replacing the obsolete item, and the price of the new item. Upon review, the government will provide approval/disapproval within 10 days. If replacement is approved, a contract modification will be implemented.

Contractors shall not replace items without notice from Contracting Officer of approval.

4.1.3 Adding/Removing/Changing Items RIA-JMTC reserves the right to add, remove or change items at any time during the period of performance. Authorization to add, remove, or change items must come from the Contracting Officer in the form of a written modification. All Items are subject to and must pass in-house quality inspections, where required.

4.1.4 Minimum / Maximum Quantity Requirements: At any given time during performance under this contract, the contractor shall maintain, at a minimum, the minimum quantity for each item as identified in Attachment 0001. The maximum quantity for each item is the maximum quantity that each shelf/cabinet should hold at any given point during performance under this contract. Exceptions will be reviewed for those items that have minimum package requirements or low consumption.

4.1.5. Stocking and Additional Deliveries: The stocking of items shall be done in a fashion so that the oldest items are used first. In the event that the stock of an item is depleted before the vendor’s scheduled visit, the COR will contact the vendor. The vendor shall replenish stock within 24 hours. When the items are of a large size RIA-JMTC will supply a Forklift and operator for loading and unloading. This must be coordinated with the COR, 24 hours prior to delivery.

4.1.6 The vendor shall inventory the cabinets and racks as needed to ensure minimal stock levels are maintained. The vendor shall provide a Weekly Stocking Report (Attachment 0002_CDRL0001) and a Bi-Weekly Consumption Report (Attachment 0003_CDRL0002) to the COR to document stock levels and consumption of stock.

4.2. Vending Machine/Cabinet Specifications: Vendor is responsible to determine what style of dispensing machine that will be best suited for the type of items. The machines/cabinets shall be fully functional and capable of providing easy dispensing of tooling hardware within an industrial shop setting.

The design and manufacture of the machines/cabinet shall be of sufficient quality to hold-up to heavy usage on the production shop floor. The Government will provide 110/220 single phase or 220/440 three-phase Electrical power to each location.

4.2.1 Machine specifications are:

4.2.1.1 The cabinets must be suitable in size to safely store and dispense hardware. Vending Machine/Cabinets system must fit in the 20FT x 50FT size room.

4.2.1.2. Access should be controlled electronically by a computer or other electronic device capable of monitoring inventory of the cabinet.

4.2.1.2.1 Network Connectivity: Due to security policies, the network switches used by Rock Island Arsenal

Installation Campus Area Network (RIA-ICAN) cannot be used to provide LAN connectivity for the cabinets.

Offerors must propose connectivity solution that does not utilize any Government existing network switches or Internet connectivity.

If the proposed connectivity will utilize cellular modems.

Offerors should check signal reception at each Vending device location to assure an acceptable signal is available.

4.2.1.2.2 Data Access: The system must provide access to the dispensing device data from Governments PC. The preferred access method is via a standard Web browser utilizing HTTPS, port 443. If the system utilizes other ports or requires software to be loaded on the Government PC’s, Army Information Assurance approvals are required. This includes obtaining an Army Certificate of Net-worthiness (CoN) for any software to be loaded on Government PC’s; and Waiver approval to utilized non-standard network ports. The contractor would be responsible for providing all necessary information to JMTC for approval.

4.2.1.3 Transactions will require minimal data input by RIA-JMTC personnel. Limited Government users shall have a secure access through user name and pin #.

4.2.1.4. Capability of being self-sustained; maintain data

transactions and automatically update records once internet connectivity has been re-established. System shall have time stamp ability.

4.3. Vending Machine/Cabinet Operation: Vending Machine/Cabinet shall be fully functional at all times. The contractor is responsible for all machine maintenance requirements while ensuring no brake in service during the life of the contract.

4.4. Contract Deliverables:

4.4.1 Bi-Weekly Consumption Report (CDRL0002): The vendor shall provide the COR with a bi-weekly consumption report showing the tool and fixture making hardware used and stocked in the cabinets and racks.

This report shall be in Microsoft Excel format and shall be sent electronically to the COR. The report shall include the following information at a minimum:

• Location (including bldg. number)

• Material numbers/Stock numbers

• Description of the item

• Total quantity stocked

• Total quantity used

• Item price

4.4.2 Weekly Stock Report (CDRL0001): The vendor shall provide the COR with a weekly stocking report. The weekly stocking report shall include the items to be restocked in the cabinets and racks. This report shall be in Microsoft Excel format and shall be sent electronically to the COR. The report shall include the following information at a minimum:

• Current quantity in the cabinet and/or on the rack

• Quantity to be added to the cabinet and/or placed on the rack

• Unit price of the item

• Total dollar amount for each item

• Grand total for all items to be restocked

4.4.3. Road Map (CDRL0003): Vendor will provide RIA-JMTC with a “Road Map” that will consist of a diagram of where the items are placed on the provided shelves and in the cabinets within the designated stock room to assist in quick location of tool and fixture making hardware.

4.5. Ownership of Items: RIA-JMTC assumes ownership of the product/item when it is taken from the designated cabinet and racks at RIA-JMTC.

5. QUALITY:

5.1 To ensure quality of the items received, a Quality professional employed by RIA-JMTC will randomly sample and inspect the items placed in the cabinets and on the racks.

5.2 Defective/Non-conforming Products: If an item is found to be defective or non-conforming the COR will contact the vendor for replacement of the item.

The item or items shall be replaced within 3 days along with an explanation of what corrective actions have been taken to prevent non-conforming items from being placed in the cabinets and on the racks.

5.3. Yearly Review: The contractor must have continuous improvement initiatives such as regular meetings with RIA-JMTC on how to improve processes. Performance of this contract will require yearly performance reviews with the Contracting Officer/Contract Specialist

Date: REVISED 07 APR 2026

6. FINAL ACCEPTANCE:

6.1 Acceptance under this PWS will be performed by the COR on a weekly basis.

6.2 Upon stocking inventory, the Contractor shall invoice thru Defense Finance and Accounting (DFAS) via Wide Area Workflow (WAWF). See DFARS 252.223- 7003 and 252.223-7006 for additional guidance on invoicing.

6.2.1. Contractor shall include all applicable supporting documentation (i.e. consumption reports, etc.) to each invoice.

6.3 The Contractor shall submit invoices for approval and payment on a monthly basis. The contractor’s monthly invoice may include cost incurred from multiple visits within the month.

3.3.3 National Standards and Specifications: The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.