Attachment 0001 - SCC 25QSR01.pdf

RFQ No. W912CN-25-Q-SR01 Issue Date: August 25, 2025

Combined Synopsis/Solicitation U.S. Army Garrison Hawaii

Pohakuloa Training Area (PTA), Custodial Service

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, conducted using FAR 13.5 - Simplified Procedures for Certain Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

(ii) Competitive quotes are being requested under Request for Quote (RFQ) Number W912CN-25-Q-SR01.

(iii) This solicitation document incorporates provisions and clauses that are those in effect through Federal Acquisition Circular FAC 2025-05, Effective: August 7, 2025, and DFARS Publication Notice (DPN) 20250825.

(iv) The North American Industry Classification System (NAICS) code applicable to this acquisition is 561720 Janitorial Services. Small business size standard is $22 million. The product service (PSC) code is S201, Custodial, Janitorial Services. This procurement is a 100% Small Business set aside. Any quote that is submitted by other than Small Business concern WILL NOT be considered for award. The Government intends to award a Firm-Fixed Price (FFP), Requirements contract.

(v) For the purposes of offeror’s quote submission, the Contract Line-Item Number (CLIN) structure is identified below:

Description Qty. Unit of Issue

Unit Price Extended Price

CLIN

Base Period 0001 Restroom Cleaning - Admin

Facilities (2xp/wk) Monthly SF: 19,479 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

233,748 SF $ $

0002 General Cleaning - High Use (1x p/wk) Monthly SF: 77,723 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

932,670 SF $ $

0003 General Cleaning -Rec, USO & Gym (1x p/mon) Monthly SF: 19,129 est. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

229,548 SF $ $

0004 General Cleaning - Semi Annual - Admin (2x p/yr) 6 Month SF: 5,668. Please refer to PWS paragraphs 2.1 - 2.14 and Technical

11,336 SF $ $

Exhibit 1.

0005 General Cleaning - Admin

Facilities - Annual Only Annual SF: 8,485. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

8,485 SF $ $

0006 CLIN 1-3 Annual Cleaning Annual SF: 39,464. Please refer to PWS paragraphs 2.1 -2.14 and Technical Exhibit 1.

39,464 SF $ $

0007 Emergency & One-Time Cleaning. Please refer to PWS paragraphs 2.15, 2.15.1 and

3.5.1 and Technical Exhibit 1.

96,665 SF $ $

Option Period 1

1001 Restroom Cleaning - Admin Facilities (2x p/wk) Monthly SF: 19,479 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

233,748 SF $ $

1002 General Cleaning - High Use (1x p/wk) Monthly SF: 77,723 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

932,670 SF $ $

1003 General Cleaning -Rec, USO & Gym (1x p/mon) Monthly SF: 19,129 est. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

229,548 SF $ $

1004 General Cleaning - Semi Annual - Admin (2x p/yr) 6 Month SF: 5,668. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

11,336 SF $ $

1005 General Cleaning - Admin Facilities - Annual Only Annual SF: 8,485. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

8,485 SF $ $

1006 CLIN 1-3 Annual Cleaning Annual SF: 39,464. Please refer to PWS paragraphs 2.1 -2.14 and Technical Exhibit 1.

39,464 SF $ $

1007 Emergency & One-Time Cleaning. Please refer to PWS paragraphs 2.15, 2.15.1 and

Option Period 2

2001 Restroom Cleaning - Admin Facilities (2x p/wk) Monthly SF: 19,479 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

233,748 SF $ $

2002 General Cleaning - High Use (1x p/wk) Monthly SF: 77,723 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

932,670 SF $ $

2003 General Cleaning -Rec, USO & Gym (1x p/mon) Monthly SF: 19,129 est. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

229,548 SF $ $

2004 General Cleaning - Semi Annual - Admin (2x p/yr) 6 Month SF: 5,668. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

11,336 SF $ $

2005 General Cleaning - Admin Facilities - Annual Only Annual SF: 8,485. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

8,485 SF $ $

2006 CLIN 1-3 Annual Cleaning Annual SF: 39,464. Please refer to PWS paragraphs 2.1 -2.14 and Technical Exhibit 1.

39,464 SF $ $

2007 Emergency & One-Time Cleaning. Please refer to PWS paragraphs 2.15, 2.15.1 and

Option Period 3 3001 Restroom Cleaning - Admin

Facilities (2x p/wk) Monthly SF: 19,479 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

233,748 SF $ $

3002 General Cleaning - High Use (1x p/wk) Monthly SF: 77,723 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

932,670 SF $ $

3003 General Cleaning -Rec, USO & Gym (1x p/mon) Monthly SF: 19,129 est. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

229,548 SF $ $

3004 General Cleaning - Semi Annual - Admin (2x p/yr) 6 Month SF: 5,668. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

11,336 SF $ $

3005 General Cleaning - Admin Facilities - Annual Only Annual SF: 8,485. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

8,485 SF $ $

3006 CLIN 1-3 Annual Cleaning Annual SF: 39,464. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

39,464 SF $ $

3007 Emergency & One-Time Cleaning. Please refer to PWS paragraphs 2.15, 2.15.1 and

Option Period 4 4001 Restroom Cleaning - Admin

Facilities (2x p/wk) Monthly SF: 19,479 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

233,748 SF $ $

4002 General Cleaning - High Use (1x p/wk) Monthly SF: 77,723 est. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

932,670 SF $ $

4003 General Cleaning -Rec, USO & Gym (1x p/mon) Monthly SF: 19,129 est. Please refer to PWS paragraphs 2.1 -

2.14 and Technical Exhibit 1.

229,548 SF $ $

4004 General Cleaning - Semi Annual - Admin (2x p/yr) 6 Month SF: 5,668. Please refer to PWS paragraphs 2.1 - 2.14 and Technical Exhibit 1.

11,336 SF $ $

4005 General Cleaning - Admin Facilities - Annual Only Annual SF: 8,485. Please refer to PWS paragraphs 2.1 -2.14 and Technical Exhibit 1.

8,485 SF $ $

4006 CLIN 1-3 Annual Cleaning Annual SF: 39,464. Please refer to PWS paragraphs 2.1 -2.14 and Technical Exhibit 1.

39,464 SF $ $

4007 Emergency & One-Time Cleaning. Please refer to PWS paragraphs 2.15, 2.15.1 and

TOTAL OVERALL PRICE:

(vi) DESCRIPTION OF REQUIREMENTS: PTA CUSTODIAL Services EXTENDED DESCRIPTION: The purpose of this requirement is to provide Custodial Services for the U.S. Army Garrison Hawaii (USAG Hawaii) at Pohakuloa Training Area (PTA) on the Island of Hawaii, Hawaii.

Contractors shall review Attachment 0002 - Performance Work Statement (PWS) for the full description of requirements to be acquired. The anticipated Ordering Period is provided below:

Base Year 01 Nov 2025 – 31 Oct 2026 Option Period 1 01 Nov 2026 – 31 Oct 2027 Option Period 2 01 Nov 2027 – 31 Oct 2028

Option Period 3 01 Nov 2028 – 31 Oct 2029 Option Period 4 01 Nov 2029 – 31 Oct 2030 6 months extension via FAR 52.217-8 01 Nov 2030 – 30 Apr 2031

To be considered acceptable and eligible for award, Offerors must provide a complete quote including all the Line Items annotated in paragraph (v) above and terms and conditions in accordance with the Performance Work Statement (PWS) (See Attachment 0002).

RFQ ATTACHMENTS

1. Attachment 0001 – Combined Synopsis/Solicitation (CSS)

2. Attachment 0002 – Performance Work Statement (PWS)

3. Attachment 0003 – Work Experience Reference Sheet

4. Attachment 0004 – Technical Exhibit #1 Performance Requirements Summary

5. Attachment 0005 – Technical Exhibit #1A PRS Freq and Sched List

6. Attachment 0006 – Technical Exhibit #2 Deliverables Schedule

7. Attachment 0007 – Technical Exhibit #3 Estimated Workload Data Historical Data

8. Attachment 0008 – Technical Exhibit #4 Annex SA-A_1 to OPORD 24-015 Srvc 402 Custodiall-Performance- Stds 20231218

9. Attachment 0009 – Technical Exhibit #5 List of Facilities to receive services

10. Attachment 0010 – Technical Exhibit #6 Locations Hours and POCs

11. Attachment 0011 – Technical Exhibit #6A PTA Cantonment MAP

12. Attachment 0012 – Technical Exhibit #6B PTA Theater Cleaning Map-20210528

13. Attachment 0013 – Technical Exhibit #6C Area Map PTA Fire Station

14. Attachment 0014 – Technical Exhibit #6D PTA Custodial Services Building POCs codes rev-20220201-current

15. Attachment 0015 – Technical Exhibit #7 USAG-PTA Spill Notification Form (updated 26 FEB 2025)

16. Attachment 0016 – Technical Exhibit #8 PTA Buildings Built Before 1990 With ACM

17. Attachment 0017 – Technical Exhibit #8A PTA Buildings Built Before 1990 With No ACM Survey data

(vii) The anticipated places of performance for the effort are:

Pohakuloa Training Area (PTA) 35mm Daniel K. Inouye Hwy Hilo, Hawaii 96720

(viii) INSTRUCTIONS TO OFFERORS

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Services (SEP 2023), applies to this acquisition. The Government intends to award a Firm Fixed Price, Requirements contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation is most advantageous to the Government as defined in the ‘EVALUATION FACTORS FOR AWARD’ Section below.

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1 is augmented as follows: Offerors shall prepare their quotations IAW FAR 52.212-1 and this addendum. A complete quote must be received to be considered for award.

Quotes that fail to address all requirements or follow all instructions will be considered non-responsive and ineligible for contract award. Respond to each item listed below, if the response is “None” or “Not applicable,” explicitly state and explain. A complete quote includes a response and submission to each of the following:

1. General Information: Offeror Business Name, Address, Cage, and UEI number (ensure Representation and Certifications are up to date in SAM.gov), Business Size and Type of Small Business based on applicable NAICS Code as provided above, Federal Tax ID, Primary Point of Contact (to include telephone and e-mail address), payment terms (i.e. net 30) and provide a GSA contract number if some or all items proposed are on the GSA schedule.

2. Price Quote: The Offeror shall submit complete and accurate pricing for each CLIN listed in paragraph (v) above to include the unit price and the extended price for each line item and a total price in US Dollars ($).

All options must be priced; partial quotes will not be accepted.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1524_210320

3. Technical Capability Submission: The Offeror shall submit, as part of its quote, a technical capability narrative, not to exceed 3 pages with 12-point font, demonstrating the Offeror’s thorough understanding of the scope of work and capability to provide the services outlined in paragraph (v) and Attachment 0002 - Performance Work Statement (PWS). To facilitate evaluation, the technical narrative shall provide the Government with reasonable assurance that the Offeror has the relevant technical capability required to meet the stated requirements and shall be prepared in a format consistent with the evaluation criteria for award set forth in this solicitation. The Technical Capability Submission should be a stand-alone document containing all information necessary for the Government to perform a complete technical evaluation.

Offerors may submit pictures, brochures, service literature, product samples or any other pertinent technical information of the quoted services to facilitate evaluation and demonstrate the Offeror’s ability to meet the technical requirements but may not exceed the page limitation above Offeror’s ability to meet the technical requirements.

4. Work Experience Submission: The Offeror shall submit, as part of its quote, Attachment 0003 - Work

Experience Reference Sheet with work experience performed within the last two (2) years for work that is similar in nature, scope, and complexity to that which will be performed under the prospective award contemplated by this solicitation. This submission must illustrate similar work that the Offeror has been awarded or hired for. Offerors are advised that the Government is not bound by an Offeror’s opinion of the relevance of its work experience. At a minimum, at least two reference sheets shall be completed and provided with the Offeror’s quote.

5. Past Performance Information: Offerors need not submit past performance information. The government will consider past performance information, if available, from the web-enabled Supplier Performance Risk System (SPRS) regarding the Offeror’s past performance history to supplement the technical evaluation.

The Government may also query other internal databases (e.g. CPARS, SAM.GOV) at its discretion.

6. Formatting Requirements: All quotes and attachments shall be in PDF, Microsoft Word or Excel format.

7. Solicitation Requirements, Terms and Conditions: Offeror are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation criteria in section (ix). Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. As such, Offeror must list any exceptions to the terms and conditions in the solicitation.

8. All interested Offerors shall submit the following:

a. Completed FAR Clause 52.212-3 Offeror Representation and Certifications – Commercial Items (if not entered into System for Award Management (SAM)). If any representation or certification cannot be completed in SAM, fill in the provision provided in the RFP and submit with the quote.

b. Responsibility Determination Narrative. For purposes of conducting responsibility determination, submit a 1-page narrative addressing the following. The responsibility determination will only be conducted on the apparent successful contractor.

• Adequacy of financial resources to perform the contract, or the ability to obtain them;

• Ability to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

• Adequacy of the company/firm’s performance record.

• Description of how the company/firm maintains integrity and business ethics.

9. Period for acceptance of quotes: Offerors shall indicate how long the quote is valid. As a minimum the quote shall be valid for 90 days.

(ix) EVALUATION FACTORS FOR AWARD: The provision at FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) applies to this acquisition.

Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV 2021);

Pursuant to FAR 12.302(d), the provision at FAR 52.212-2 is augmented as follows:

1. BASIS FOR AWARD: Procedures in FAR 13.106 are applicable to this procurement. The Government will award a Firm-Fixed-Price (FFP), Requirements contract resulting from this solicitation to the responsible Offeror (as determined within the meaning of FAR Part 9.104), whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

a. Factor 1 – Technical Capability and Equipment Requirements

b. Factor 2 – Price

c. Factor 3 – Work Experience

Basis for award will be to the Offeror providing the lowest quote determined to meet the minimum requirements outlined within this solicitation and Attachment 0002 – Performance Work Statement. A responsibility determination will be conducted on apparent successful offeror only. Past Performance will not be formally evaluated but will be reviewed during the responsibility determination pursuant to FAR Part 9. The specific evaluation criteria for these factors are defined below:

a. Factor 1 - Technical Capability and Equipment Requirements: The Government will evaluate the quote to see if the quote and supporting documentation meet the technical requirements identified in paragraph

(v) of this solicitation and Attachment 0002 – Performance Work Statement. Moreover, they will evaluate offers in accordance with the certification requirements annotated in PWS paragraphs 1.4, 2.1.22, 4.1, 4.2, 4.3, 5.1, 5.2.1, 5.2.4.1, 5.2.4.5, 5.2.4.6, 5.2.4.7, 5.2.4.8, 5.2.4.9, 5.2.5.1.

b. Factor 2 - Price: The Government will evaluate the total overall price for completeness and to determine if it is fair and reasonable IAW FAR 13.106-3(a). Government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness. The lowest price quote acceptable for purpose of award will be the combined total of the base year and all option periods.

The Government intends to evaluate quotes and award without discussions; therefore, quotes should be for offerors’ best pricing. If competitive quotes are not received, the Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness.

i. Completeness. Each offeror is required to provide complete pricing for each contract line identified.

This section must be mathematically accurate and include all CLINs and the associated option periods that the Offeror identifies in their quote.

ii. Refer to FAR 52.212-2 (b) regarding calculation of prices. As part of the price evaluation, the government will evaluate the Option to Extend Services under FAR clause 52.217-8 by adding one-half of the Offeror’s final option price to the Offeror’s total price. The final award evaluation will include the base year, four (4) option years, and the six (6) months under FAR clause 52.217-8 option.

c. Factor 3 – Relevant Work Experience (expertise, regulatory compliance): The Government will evaluate the summary of work experience in terms of nature, scope, size, magnitude and complexity to that which will be performed under the prospective award contemplated by this solicitation, assessing the likelihood that the offeror’s relevant work experience will minimize risk to the Government of unsuccessful performance. Demonstrate relevant work experience by providing summaries of two projects completed within the two years preceding the solicitation issue date. Each project must involve custodial services similar in scope, size and complexity to those described in this solicitation. This includes efforts involving comparable activities, labor, equipment, materials, management, and supervision. Each project must also have a total contract value of at least $350,000. For each project, please provide the following information using Attachment 0003 – Work Experience Reference Sheet

Quotes will be evaluated for technical capability, price and work experience as stated above. For an Offeror to be considered for award, the quote must receive an “Acceptable” rating for the non-price Factors of technical capability and work experience. A quote receiving a rating of “Unacceptable” in any non-price Factor will not be eligible for award.

(x) The Contractor shall include the provisions at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services and shall be registered in the System for Award Management (SAM) database: https://www.sam.gov/portal/public/SAM/. Failure to comply with SAM registration may deem a vendor ineligible for award consideration.

(xi) The clause at 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (NOV 2024), applies to this acquisition.

It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

The following FAR and DoD Class Deviation clauses and provisions are applicable to this acquisition:

52.203-3 Gratuities (APR 1984) 52.204-7 System for Award Management (NOV 2024) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

(NOV 2021)

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-26 Covered Telecommunications Equipment or Services—Representation (OCT 2020) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) 52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

(DEVIATION 2025-O0003) (MAR 2025)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services—Alternate I

(FEB 2024)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (DEVIATION 2025-O0003 – MAR 2025 and 2023-O0008 Rev 1 – MAR 2024) 52.216-18 Ordering (AUG 2020) 52.216-19 Ordering Limitations (OCT 1995) 52.216-21 – Requirements (OCT 1995) 52.217-5 Evaluation of Options (JUL 1990) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-8 Utilization of Small Business Concerns (JAN 2025) 52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008) (SEP 2021) 52.219-28 Post Award Small Business Program Representation (JAN 2025) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts (AUG 2018) 52.222-54 Employment Eligibility Verification (JAN 2025) 52.223-10 Waste Reduction Program (DEVIATION 2025-O0004) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) http://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1978_278534 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2178_319342 https://www.acquisition.gov/content/regulations

52.228-5 Insurance—Work on a Government Installation (JAN 1997)

The following DFARS and Class Deviation clauses and provisions are applicable to the acquisition:

252.201-7000 Contracting Officer’s Representative (DEC 1991) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022) 252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.204-7004 Antiterrorism Awareness Training for Contractors (JAN 2023) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) 252.204-7022 Expediting Contract Closeout (MAY 2021) 252.225-7001 Buy American and Balance of Payments Program—Basic (FEB 2024) 252.225-7012 Preference for Certain Domestic Commodities (APR 2022) 252.225-7048 Export-Controlled Items (JUN 2013) 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (JAN 2023) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.243-7002 Requests for Equitable Adjustment (DEC 2022) 252.244-7000 Subcontracts for Commercial Products or Commercial Services (NOV 2023)

Provisions/Clauses Incorporated by Full Text:

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $3,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor -

(1) Any order for a single item in excess of the total Contract Line Item Number (CLIN) amount;

(2) Any order for a combination of items in excess of the total Contract Line Item Number (CLIN) amount; or

(3) A series of orders from the same ordering office within five (5) days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 REQUIREMENTS (OCT 1995)

https://www.acquisition.gov/far/52.216-21#FAR_52_216_21

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after latest completion date of any task order issued during the contract period.

52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days of contract expiration.

52.217-9 Option to extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least ninety (90) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) months.

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

Funds are not presently available for performance under this contract beyond 2025. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 2025, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov.

(End of provision)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov.

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(xiii) There are no additional contract requirement(s) or terms and conditions necessary for this acquisition.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating is not used for this requirement.

https://www.acquisition.gov/ https://www.acquisition.gov/

(xv) OFFEROR DUE DATE SUBMISSION INFORMATION

Request For Clarifications and Questions (RFC) Due Date: Must be received no later than August 29, 2025, at 12:00 PM Hawaii Standard Time (HST).

Questions shall be e-mailed to Contract Specialist, Shirl Rivera at shirl.m.rivera.civ@army.mil and Contracting Officer, Jacob Kamelamela at jacob.c.kamelamela.civ@army.mil, must include RFQ#

W912CN-25-Q-SR01.

The Government reserves the right not to respond to questions concerning this solicitation received after the date and time specified for receipt of questions. A summary of questions received, and Government responses will be provided by amendment and posted to the SAM.gov.

Request for Quotation (RFQ) Due Date:

Quotes must be submitted electronically through upload to the SAM.gov website. In the event of technical issues with the website, quotes may be submitted via e-mail to Contract Specialist, Shirl Rivera at shirl.m.rivera.civ@army.mil and Contracting Officer, Jacob Kamelamela at jacob.c.kamelamela.civ@army.mil in electronic PDF, Microsoft Word or Excel format. Faxed quotes and hand delivered quotes will not be accepted.

Include RFQ# W912CN-25-Q-SR01 on all quotes.

Quotes must be received by no later than September 8, 2025, at 09:00 AM Hawaii Standard Time (HST).

It is the responsibility of the Offeror to ensure quotations are received and acknowledged by the contracting officer or contracting specialist. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f).

52.212-1(f) Late submissions.

(1) Offerors are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 6:00 a.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(xvi) Government RFQ Point of Contract:

The point of contact for this solicitation is Contract Specialist, Shirl Rivera at shirl.m.rivera.civ@army.mil and the back-up is Contracting Officer, Jacob Kamelamela at jacob.c.kamelamela.civ@army.mil. Reference RFQ# W912CN-25-Q-SR01 on all email exchanges regarding this acquisition.

******* End of Combined Synopsis/Solicitation ******** mailto:shirl.m.rivera.civ@army.mil mailto:jacob.c.kamelamela.civ@army.mil mailto:shirl.m.rivera.civ@army.mil mailto:jacob.c.kamelamela.civ@army.mil mailto:shirl.m.rivera.civ@army.mil mailto:jacob.c.kamelamela.civ@army.mil