Attach_7_-_DSRM_Safety__Health_and_Access_Guidelines_4_AEs_5_2020.pdf

Issued: 5/2020 Replaces: 10/2012 Previous Version Obsolete

U.S. Department of the Interior Deputy Assistant Secretary – Indian Affairs (Management) Office of Facilities, Property and Safety Management Division of Safety and Risk Management

Safety, Health and Accessibility Design Guidelines for Architects, Engineers and Design Firms

May 2020

Indian Affairs

Requirements for New Construction, Renovation, Alternation and Modification

INTRODUCTION:

Indian Affairs (IA) is involved in the operation; construction; major repair; alternation; rehabilitation and remodeling of buildings, plants and facilities. The Office of Facilities, Property and Safety Management, Division of Safety and Risk

Management (DSRM) is responsible for enforcement of IA policy, adopted safety and health codes and mandated standards for IA controlled facilities, including operations, under the contract provisions of Public Law 93-638 and 100-297.

The Division reviews architectural and engineering drawings, specifications, shop submittals, and all other documents for new construction and major rehabilitation or repair of facilities and existing facilities, for compliance with applicable codes and standards. The Division is the "Authority Having Jurisdiction" for the purpose of administering codes, standards, regulations, guidelines and IA policies. The Division also conducts final inspections and issues Certificate of Occupancy(s) for new construction and major renovation projects.

Indian Affairs has adopted building safety codes and standards using the format of most municipal governments in North

America. The design documents review process is structured utilizing the standard format and is identical to those utilized by most municipal governments with the exception that Indian Affairs does not collect fees for building permits and other fee based activities. Three (3) complete sets of the design documents are required to initiate a design documents. If incomplete design documents are submitted, they will be returned without action to the Project Manager, Division of Facilities Management and Construction (DFMC) or as applicable.

There is one exception to the model codes and standards due to our unique operational environment. This special provision addresses the remoteness of many of our locations and the lack of municipal government infrastructure. The Indian Affairs special provision is:

AUTOMATIC SPRINKLER PROTECTION SYSTEM: All new Bureau-owned buildings in excess of 2,000 sq. ft. gross floor area, regardless of occupancy, shall be protected by an automatic fire sprinkler system in accordance with NFPA 13, using “ORDINARY” hazard classification as a minimum assigned risk factor for design. Where facilities are located in a municipal area, protected by a full time professional fire department, the designer may request, through the project manager, a waiver of the ordinary hazard classification. Requests for hazard classification waivers must be accompanied by a detailed justification justifying the waiver request. Request must include municipal setting, protected by a full-time, paid, fire department, response time, type of equipment apparatus, and ISO rating.

Listed in the following pages are the requirements for submitting design documents for review and a bibliography of codes and standards adopted and enforced by Indian Affairs.

DESIGN DOCUMENTS SUBMITTAL REVIEW:

All new construction, major renovations, alternations or modifications shall be reviewed for compliance with Indian Affairs adopted code, policy and mandatory standards by the Division of Safety and Risk Management (DSRM). This includes Modular/Portable Buildings, Design-Bid-Build, Design-Build and Construction Management at Risk delivery method projects.

Utilize the applicable adopted codes and standards in effect on date the design contract is awarded. If the construction is not bid within 5 years, the project shall be redesigned utilizing current adopted codes and standards.

All correspondence relating to an Indian Affairs (IA) construction project shall be submitted through the designated

IA Project Manager or Point of Contact.

DESIGN SERVICES FOR CODE COMPLIANCE REVIEW:

1. Preliminary Construction Documents (70%)

2. Completed Construction Documents (99%)

3. Final Construction Documents (100%)

SHOP DESIGN DOCUMENTS FOR REVIEW PRIOR TO INSTALLATION:

1. Fire Detection Alarm System:

Submittal shall include Shop Drawings, Battery Calculations, Voltage Drop Calculations, and Manufacturer’s

Equipment Catalog Data Sheets

2. Automatic Sprinkler Protection System:

Submittal shall include Shop Drawings, Hydraulic Calculations, and Manufacturer’s Equipment Catalog Data Sheets

3. Stationary Fire Pump System:

Submittal shall include Shop Drawings and Manufacturer’s Equipment Data Sheets

4. Cooking Equipment and Exhaust Hood Fire Suppression System:

Submittal shall include Shop Drawings and Manufacturer’s Equipment Data Sheets

5. Telescopic Folding Bleacher Seating/Grandstand Seating/Fixed Seating:

Submittal shall include Shop Drawings and Manufacturer’s Equipment Catalog Data Sheets

6. Hydraulic/Electric Elevator or Platform Lift System:

7. Emergency Stand-by Generator System:

8. Play Areas/Playgrounds:

Submittal shall include applicable Site Drawings and Manufacturer’s Equipment Data Sheets

SUBMITTAL OF DESIGN DOCUMENTS:

1. Three (3) Sets of Full-Size Drawings

2. Three (3) Sets of Specifications

3. Three (3) Sets of All Other Related Documents (i.e. Addendums)

4. Three (3) Sets of Full-Size Shop Drawings and Applicable Related Documents (See Above)

5. DSRM Design Review Submittal Form (Attachment A)

6. DSRM Letter of Transmittal (Attachment B)

ADOPTED CODES, POLICY AND MANDATORY STANDARDS:

Indian Affairs policy [25 IAM and BIA Safety and Health Handbook, Topic 26.5 and Topic 27.7] requires all new

Bureau-owned buildings, which exceed 2,000 square feet in gross floor area, regardless of occupancy, to be totally sprinkled with automatic sprinkler protection in accordance with NFPA 13, using “ordinary” hazard occupancy classification as the minimum assigned risk factor for design.

In accordance with 25 IAM, Topic 26.6B.1 and Assistant Secretary – Indian Affairs December 7, 1993 memorandum (Subject: Facilities Construction and Operations and Maintenance Funding), the Division of Safety and Risk Management or its authorized representative shall inspect the facility after construction to verify it meets adopted codes, policy and mandatory standards.

The Division of Safety and Risk Management is the Authority Having Jurisdiction and will issue the “Certificate of Occupancy” after final inspection and only if the facility is in compliance with Indian Affairs adopted codes, policy and mandatory standards in accordance with 25 IAM, Topic 26.3A, and NFPA 5000, Chapter 1. (Obtain a copy of the New Construction and Major Renovation Final Safety and Health Inspection and Certificate of Occupancy Guidelines from the Project Manager)

The most current published editions of codes and standards, when a design contract is awarded, are applicable.

Indian Affairs adopted safety and accessibility codes, policy and mandatory standards, applicable are:

1. Occupational Safety and Health Administration (OSHA) Compliance. All operations, new construction, major alterations and improvements, minor remodeling and workplace sites shall comply with all occupational safety and health standards issued under Section 6 of the Occupational Safety and Health Act of 1970, as amended, or alternate standards issued pursuant to this part.

2. Fire and Fire Safety. All new construction, major alterations and improvements and minor remodeling, including modular and portable buildings shall be classified according to occupancy and/or use shall conform to the National

Fire Codes, 25 IAM, and Topic 27, Structural Fire Program.

3. Accommodations for People with Disabilities. All new construction, major alterations and improvements including modular and portable buildings shall be in accordance with 36 CFR, Part 1191, Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG), as prepared by the U. S. Access Board, as well as Section 504 of the Rehabilitation Act of 1973, as amended in 1978, which generally requires that Indian Affairs programs do not discriminate against physically impaired persons, apply.

U.S. Department of the Interior Civil Rights Directive 2006-02, issued January 5, 2005, requires all new construction, major alterations and improvements are in accordance with the July 23, 2004, “Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines” (ADAABAAG). Through 25 USC, Section 2005, all facilities connected with the education of Indian children must follow ADAABAAG’s, “ADA Chapter 2 Scoping Requirements”.

“ABA Chapter 2 Scoping Requirements” apply to all other facilities. Technical Chapters 3 through 10 are to be applied as referred from the applicable scoping requirements. In addition to standard ‘adult’ (more than 12 years old) accessibility requirements, child (12 years old and younger) accessibility is to be provided in school facilities, using ADAABAAG children guidance, applied in accordance with any indicated age groupings.

4. Building Safety Code. All buildings, structures and facilities shall be designed and constructed in accordance with the current edition of NFPA 5000 – Building Construction and Safety Code©, as published by the National Fire

Protection Association.

5. Boiler/Pressure Vessels. The fabrication and installation of all new boiler and unfired pressure vessels shall conform in all respects to the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code and shall be marked with appropriate ASME Code symbols. The repair, alterations or re-rating of all existing units shall conform to the National Board Inspection Code and shall be marked with appropriate code symbols. In each situation a Qualified Boiler Inspector shall inspect the final product.

6. Elevators/Platform Lifts. All passenger and freight elevators, dumbwaiters, escalators, or moving sidewalks constructed or leased by the Indian Affairs shall conform to the ASME American National Standard Safety Code for

Elevators and Escalators (ASME A17.1/CSA B44 Handbook) and applicable accessibility standards. All platform lifts shall conform to the ASME American National Standard Safety Standard for Platform Lifts and Stairway

Chairlifts (ASME A18.1) and applicable accessibility standards.

7. Piping. Boiler/Pressure Vessel external piping and piping installations shall conform to American National

Standards Institute (ANSI) B31.1, American National Standard, Power Piping, ASME Boiler and Pressure Vessel

Code, Section I - Power Boilers; Section IV - Heating Boilers and Section VIII - Pressure Vessels - Division I. The piping or associated mechanical system shall not be operated unless that part of the system has been inspected and approved by a Qualified Boiler Inspector. Other fuel piping, steam and water piping, air piping and their respective installations shall conform to applicable sections of the Uniform Plumbing Code and the Uniform

Mechanical Code.

8. Mechanical Systems.

A. Liquefied Petroleum Gas. Liquefied petroleum gas heating systems and distribution facilities shall conform to NFPA No. 58 and 86.

B. Natural Gas. Natural gas systems shall comply with NFPA No. 54 and 86.

C. Oil. Oil burning system installations shall conform to NFPA No. 31 and 86.

D. Electrical. Electrical heating and cooling systems shall be installed in accordance with the National Electrical

Code (NFPA No. 70). Specific equipment shall be Laboratory (UL) listed or labeled.

E. Solar. Solar installations shall be installed in accordance with the Uniform Solar Code and the American

Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards.

F. Cooling and Ventilation. Cooling and ventilation systems shall conform to the Uniform Mechanical Code and

NFPA No. 90A.

9. Electrical. Electrical power transmission, distribution and installation shall comply with the National Electrical Code

(NFPA No. 70) and the National Electrical Safety Code.

10. Environmental Quality.

A. Food Service. All new construction, major alterations and improvements, minor remodeling and operation of food service facilities shall conform to the guidelines set forth in the latest edition of the PHS, Food Services

Sanitation Manual.

B. Sanitation Facilities. All new construction, major alterations and improvements and minor remodeling of sanitation facilities shall conform to the following guidelines:

1) Liquid Waste: Applicable parts of 40 CFR, Protection of Environment, and 29 CFR 1910, Occupational

Safety and Health Standards (OSHA).

2) Solid Waste: Applicable parts of 40 CFR, Protection of the Environment.

11. Water Facilities. All new construction, major alterations and improvements and minor remodeling of domestic water facilities shall conform to 40 CFR, Protection of the Environment, and 29 CFR 1910 (OSHA).

12. Illumination. All new construction, major alterations and improvements and minor remodeling shall provide facilities which conform to Illuminating Engineering Society Standards and Regulations on Illumination which include, 29 CFR 1910 (OSHA), and those provisions outlined in PHS Institutional Sanitation Guidelines.

13. Heating, Ventilation and Air Conditioning (HVAC). All new construction, major alterations and improvements and minor remodeling of facilities shall conform to minimum requirements given in the Uniform Mechanical Code, NFPA No. 90B and ASHRAE Standards.

14. Pest, Vector and Vermin Control. All new construction, major alterations and improvements and minor remodeling shall provide facilities which conform to regulations on pest, vector and vermin control included in 29

CFR, Protection of Environment, Parts 162, 163, 165, 170 and those provisions outlined in the Public Health Service

(PHS) Food Services Sanitation Manual and PHS Institutional Sanitation Guidelines.

15. Plumbing. All plumbing installations, equipment and fixtures shall comply with the Uniform Plumbing Code. They shall be subject to periodic and final inspections to assure compliance. Code reference to the administrative authority refers to the Division of Safety and Risk Management or its authorized representatives.

U.S. Department of the Interior (Attachment A)

DESIGN DOCUMENTS REVIEW SUBMITTAL REQUIREMENTS FORM

Site Description: ______________________________________________________________ IA-FMS Site ID: ____________________

Project Description: ___________________________________________________________ Project No: ________________________

Type of Construction: New MI&R FI&R Date Design Contract Awarded: _____________________________

Building Ownership: Bureau-owned Tribally-owned Other (Please Specify) _______________

Construction Funding Source: Federally Funded Tribally Funded Other (Please Specify) ______________

Construction Delivery Method: Design-Bid-Build Design-Build CM@Risk Other (Please Specify) ______________

Operations and Maintenance (O&M) Funding Source: Bureau Tribe Other (Please Specify) ______________

Contracting Option: IA/Commercial P.L. 93-638 Contract P.L. 100-297 Grant Other (Please Specify) ___________

Letter of Transmittal Form Attached (Attachment B)

School or Dormitory, Indicate What Grades Attend or Reside: ___________________________

Detention or Correctional Facility, Indicate the Classification of Occupancy: (IAW NFPA 5000/NFPA 101)

Use Condition I Use Condition II Use Condition III Use Condition IV Use Condition V

Design Documents Submittal (3 sets of each required): Drawings Specifications Other (Please specify) _________________

Design Stage Submittal: 70% 99% 100%

Shop Design Documents Submittal (3 sets of each required):

Fire Detection Alarm System

Shop Drawings Manufacturer’s Equipment Data Sheets Battery Calculations Voltage Drop Calculations

Automatic Sprinkler Protection System Shop Drawings Manufacturer’s Equipment Data Sheets Hydraulic Calculations

Stationary Fire Pump System Shop Drawings Manufacturer’s Equipment Data Sheets

Cooking Equipment and Exhaust Hood Fire Suppression System

Telescopic Folding Bleacher Seating/Grandstand Seating/Fixed Seating

Hydraulic/Electric Elevator or Platform Lift System

Emergency Stand-by Generator System

Play Areas/Playgrounds Site Drawings Manufacturer’s Equipment Data Sheets

Name of Indian Affairs Project Manager (AOTR/COTR/GOTR): _______________________________________________________

Phone: _____________________________ Fax: _____________________________ eMail: _______________________________

U.S. Department of the Interior (Attachment B)

LETTER OF TRANSMITTAL

Date: ____________________________

To: Division of Safety and Risk Management

From: _____________________________________________________________________________________________

Site Description: ___________________________________________________ IA-FMS Site ID: ____________________

Project Description: __________________________________________________________________________________

Project No.: ___________________________ Indian Affairs Project Manager: ___________________________________

THE FOLLOWING ARE TRANSMITTED:

Shop Submittal Change Order Specifications Other ________________________________ Prints Plans Sample

NO. OF

COPIES DESCRIPTION

SUBMITTED FOR:

Review Review and Comment Approval

Use and File As Requested Other ________________________________

REMARKS: ________________________________________________________________________________________