Attach_1_-_SOW_-_Final_4_1_24.docx

STATEMENT OF WORK

CONSTRUCTION SERVICES

MANY FARMS HIGH SCHOOL

April 1, 2024

A. INTRODUCTION & BACKGROUND

Many Farms High School is a school operated by the BIE, serving Native American high school students from the Many Farms, AZ area, which is approximately 23 miles north of Chinle, AZ. The Many Farms High School provides Native American youth the opportunity for a quality education. Many Farms High School’s vision includes providing a safe and healthy environment disciplined by adherence to Native American cultural values and practices whenever possible. All staff members are active lifelong learners, enabling them to work effectively with our students and their tribes, parents, and communities. This project includes renovation of facilities and new facilities construction per the provided documents listed in Section C.

B. OBJECTIVES

The objective of this project is to provide construction services in accordance with your contract until completion of the following:

i. Provide all tools, labor, materials, equipment, utility, utility verification and coordination, testing, and support services necessary to deliver a turn-key constructed facility for Many Farms High School described in and reasonably inferable from this Statement of Work (SOW).

ii. Provide a full range of construction services for the construction of the Many Farms High School. The Contractor must start pre-construction activities using the provided documents listed in section C below through construction completion and acceptance by IA and certificate of occupancy issued by Division of Safety and Risk Management (DSRM).

iii. The Contractor must provide turn-key constructed facility in accordance with Indian Affairs Safety and Health Adopted Codes, Policy and Mandatory Standards, Division of Safety and Risk Management, Safety: Health and Accessibility Design Guidelines for Architects, Engineers and Design Firms and the 2007 BIA Facilities Design Handbook.

iv. The contractor must construct facilities at the Many Farms High School in accordance with approved designs, drawings, and specifications. Any conflicts between the approved designs and the identified standards or provisions must be brought to the attention of the Contracting Officer Representative (COR) requesting direction.

v. The constructed facility must be LEED Silver certified in accordance with the construction documents and Project Manual.

vi. The contractor shall phase the construction activities to ensure little to no disruption to school operations.

vii. The contractor shall sequence the construction efforts to transition to the new utility infrastructure to allow little to no disruptions to campus occupants.

C. SCOPE

The purpose of this project is for construction, with cultural considerations outlined in the construction documents, of approximately 97,000 GSF of new buildings, renovation of approximately 47,000 GSF of existing buildings, new construction of 30,571 GSF of 30 new quarters, outdoor athletic facilities, and replacement of campus utility infrastructure.

The construction must be in accordance with the attached:

i. Construction Documents (CD)

ii. Project Manual

iii. 2007 BIA Facilities Design Handbook

iv. 2007 School Facilities Space Templates

v. MFHS Final Space Allocation Agreement

vi. 2020 Education Space Criteria Handbook

vii. Division of Safety and Risk Management, Safety: Health and Accessibility Design Guidelines for Architects, Engineers and Design Firms May 2020

viii. Indian Affairs Safety and Health Adopted Codes, Policy and Mandatory Standards March 2019

ix. Division of Safety and Risk Management Final Inspection and Certificate of Occupancy Guidelines May 2020

x. Council on Environmental Quality Guiding Principles for Sustainable Federal Buildings and Associated Instructions December 2020

xi. Equipment template guidance

xii. Equipment template v2

xiii. Example of preliminary phasing plan

The contractor shall, administer, coordinate, and manage all work as specified for the renovation of the existing facilities and construction of the new facilities and appurtenances. The work must be conducted in strict accordance with the contract and all applicable Tribal, Federal, State, and local laws, regulations, codes, or directives. Construction must comply with the Energy Policy Act of 2005 (EPAct 2005), Energy Act of 2020, the Federal Building Performance Standard, Executive Order 14008 Tackling the Climate Crisis at Home and Abroad, Executive Order 14057 Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability, the Federal Sustainability Plan, and the US Department of Energy Federal Metering Guidance October 2022. Contractor shall comply with Executive Order 14035, Diversity, Equity, Inclusion, and Accessibility in the Federal Workforce.

The Contractor must complete the following tasks:

i. Renovation of existing facilities, and construction of new facilities in accordance with the 100% Construction documents and this statement of work.

ii. Use the more conservative or stringent code, where two codes, standards, or laws are applicable to the topic under review. Consult with the COR to resolve any questions or conflicts regarding application of codes and standards. NFPA 5000 Building Construction and Safety Code is the primary code to be followed.

iii. Field verify ALL existing conditions, utilities, dimensions, and clearances impacted by the work prior to commencing work.

iv. Notify, in writing, the CO, COR, and PM of any deficiencies or conditions encountered.

v. Coordinate work with local municipalities and utility providers to ensure compliance with applicable codes and proper system integrations with tribal utilities requirements.

vi. Coordinate with regulatory agencies

vii. Provide LEED Silver Certification according to US Green Building Council Provide all labor and materials required to complete the project scope.

D. TASK IDENTIFICATION

The Contractor shall complete the following construction tasks:

CONSTRUCTION TASKS

i. Bi-Weekly Progress Meetings. Schedule and lead Bi-weekly progress meetings. Meetings shall be held with the CO, COR, PM, and CPS representative. Meeting agenda and meeting minutes must be provided within 3 workdays of the meeting.

ii. PreConstruction (PreCon) Conference. Schedule and conduct a PreCon with the assistance of sub-contractor(s). The contractor must conduct the PreCon with the COR, PM, and CO prior to the start of construction.

iii. Quality Assurance. The Division of Facilities Management and Construction (DFMC) will employ a Construction Inspector (Inspector). Together, DFMC’s Inspector and the Contractor’s Superintendent must provide the necessary project oversight to ensure compliance with the contract documents. The Contractor’s Construction Superintendent must be International Conference of Building Officials (I.C.B.O.) certified and qualified with not less than ten (10) years of building construction inspection experience or if not I.C.B.O. certified, have at least fifteen (15) years of building construction inspection experience on projects similar in size and scope as this project. The Contractor must continuously monitor the construction activities of its construction sub-contractors(s). Performance must be reviewed for compliance with all contractual terms, conditions, drawings, specifications, and codes. The Contractor must identify any unsafe working conditions that it witnesses on site and must require their sub-contractor(s) to correct the conditions before the applicable work proceeds.

iv. Testing Services. The Contractor must provide testing services during construction or as otherwise recommended by the COR to ensure compliance with construction standards and the drawings and specifications under the contract. The proposed testing firm(s) must be approved by the government prior to any testing being scheduled and completed.

v. Monitoring and Reporting Project Performance

a. Monitoring. The Contractor shall manage the day-to-day operations of the contract and sub-contractor activities. The Contractor must monitor the sub-contractor supported activities to assure compliance with the applicable Federal requirements and to assure that performance goals are being achieved.

b. Construction Performance Reporting. The Contractor must submit a monthly report to the COR, PM, and CPS Services representative the following:

1) All On-site technical inspection reports performed by the Contractor.

2) Significant developments. Contractor must report events which occur between reporting periods which have a significant impact upon the contract. The following must be reported to the CO, COR, and PM:

a) Problems, delays, or adverse conditions which will materially impair the ability of the Contractor to meet the schedule, objectives, and budget in the contract. This disclosure must include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.

b) Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated.

c) Financial Reporting. The Contractor must submit to the CO and COR/PM monthly:

3) The Contractor’s updated schedule of values.

4) A copy of all certified payroll. Contractor may use AIA or EJCDC payment form for Reimbursement for Construction Programs, request for payment.

vi. Construction Contract Administration Services. The Contractor must:

a. Observe the construction in progress as the nature of the work requires. The contractor shall ensure the construction work meets the requirements of the construction contract and construction documents. Provided that the nature and scope of this project requires specialized engineering inspections, the Contractor must provide engineering consultants or staff consisting of civil, mechanical, electrical, or structural engineers, for inspections at appropriate times during construction and they must be available to make site visits for the purpose of inspecting specific engineering work or resolving engineering problems.

b. Process shop drawings, product data, and samples.

c. Review the results of construction testing and inspection and recommend corrective actions.

d. Review, approve, and submit monthly request for payment.

e. Process and provide requests for changes to include independent estimates for any proposed changes during the construction period. The Contractor must provide detailed estimates in addition to all other required documentation for any proposed change orders to the COR and CO.

f. Assist the COR, PM, and CPS Service Representative in establishing the proposed date of Substantial Completion, development of ‘punch-list items, establishing and participating in the final inspection and completing the closeout process.

g. Provide all submittals, keys, as-built drawings and other end-of-work documents to the Inspector before the Certificate of Substantial Completion is issued. The contractor must submit AIA substantial completion forms for the COR signature and approval.

vii. Occupancy of Buildings

a. If existing buildings will be occupied during construction, the Contractor must provide signage, barriers, temporary controls and safety measure for the safety and well-being of the building occupants. No construction work may be pursued while the buildings are occupied if the nature of the work will present a safety or health risk to the occupants.

b. The Many Farms High School will not occupy any new building(s) until the BIA’s DSRM (Authority Having Jurisdiction) has inspected the building(s) and issues a Certificate of Occupancy. The contractor must request final inspection by DSRM through the COR/PM. The COR/PM will coordinate the final inspection with DSRM. A pre-inspection will be conducted prior to coordinating the final DSRM inspection.

c. Refer to the Final Safety and Health Inspection and Certificate of Occupancy Guidelines by the U.S. Bureau of Indian Affairs, Division of Safety and Risk Management for all requirements and guidelines for the final Safety and Health Inspection and the issuance of the Certificate of Occupancy.

d. The Certificate of Occupancy will be issued by the Chief, Bureau of Indian Affairs, Division of Safety and Risk Management who is delegated as the Authority Having Jurisdiction.

e. The Certificate of Occupancy must:

1) Establish the responsibilities of the Contractor and sub-contractor(s) for security, maintenance, heat, utilities, and insurance.

2) Establish the time within which the contractor must finish all outstanding punch list items accompanying the Certificate.

3) Establish the end of liquidated damages, if applicable.

4) Allows the Many Farms High School to take custody of the facility, work, or improvements and

5) Begin the maintenance and upkeep of the work by the School Board or BIA, depending on who is responsible for O&M for the facilities.

6) The contractor must provide all submittals, keys, as-built drawings, and other end-of-work documents to the COR/PM before the Certificate of Occupancy is issued.

viii. Post-Construction Services

a. The Contractor must provide real property cost data for work completed to the COR/PM. DFMC will use this information to capitalize the project costs per attachment xii & xiii.

b. No later than 14 calendar days after the date of Substantial Completion, the Contractor must provide final building and site data to the COR/PM for IA’s use in updating the Facilities Management Information System (FMIS) data base. The Contractor must provide a list of all as-built spaces (i.e. rooms) included in each building, the building number, the room name and room number, the net square feet of each space and the total gross square feet for each building, and the as-built room finish schedule. To the extent included in the project, the following site information must be provided: number of acres, LPG tank(s) along with size (gallons) and length of LPG gas distribution lines, square feet of parking, square feet of sidewalks, lineal feet of streets and width of streets, size of sewer lines and lineal feet, size of water lines and lineal feet. This data must be provided to the COR/PM using the most recent version of Auto CAD software or other acceptable electronic file format and will be used to establish the Operations and Maintenance funding for the new facilities.

c. The Contractor must provide real property cost data, by building, to the COR/PM for the BIA’s use in capitalizing the project costs:

d. The final cost of each building in the project including square feet of each constructed building.

e. To the extent they were included in the project, the cost of all major elements of site development and utilities including, but not limited to: streets, parking lots, exterior lighting, sidewalks, landscaping, water lines, sewer lines, gas lines and tanks, septic tanks, and similar features of the project.

f. The sub-contractor fees, including reimbursable costs, paid during all stages of the project’s construction development.

g. All costs of the Contractor to administer the project including but not limited to salaries, travel, training, legal fees, inspection costs.

h. If included in the project, the cost of all installed equipment greater than $5,000. The Contractor shall not be required to provide this information if the BIA was responsible for the equipment purchasing and installation.

i. The Contractor must provide services to close-out the contract after completion of construction.

j. One-Year Warranty Services

The Contractor must participate and require its sub-contractor(s) to participate in a one (1) year warranty inspection at least 30 days before the end of the construction warranty period. The Contractor must prepare a list of warranty deficiencies and the Contractor must require the sub-contractor(s) to correct the deficiencies the sub-contractor(s) is responsible for under the construction contract(s). The Contractor must enforce any extended warranties provided under the construction contract. The contractor must keep a detailed log of all work completed within the one-year warranty period. The log must include a description of work completed, approximate cost of work to the contractor, sub-contractor who completed the work and the date completed. The log shall then be submitted to the COR at the end of the warranty period.

E. TIME FRAMES AND DELIVERABLES

i. TIME FRAMES

The Contractor Schedule: The project performance period is 38 months.

CONTRACT TIME FRAME CONTEMPLATED SCHEDULE

ii. DELIVERABLES

The following deliverables must be submitted to the COR/PM:

CONSTRUCTION DELIVERABLES

a. Provide the Contractor’s schedule of values with recommendations.

b. Provide documentation of the Pre-construction conference with IA.

c. Provide the Contractor’s schedule, updated monthly.

d. Provide bi-weekly progress reports including progress percentage, project budget update, change orders, outstanding RFIs, RFI log and any schedule/construction concerns.

e. Provide test results during construction along with recommendations, if any.

f. Provide the final inspection report, punch-list, and completion and closeout documents. Provide final operation manuals, operating instructions and other closeout documents.

g. The contractor shall provide Commissioning utilizing a 3rd party with COR approval.

h. Provide 3 sets (paper copies) and completed transmittals attachment A and B of the following prior to installation for review and approval in accordance with the DSRM, Safety: Health and Accessibility Design Guidelines for Architects, Engineers and Design Firms May 2020:

i. Fire Detection Alarm System: Submittal must include full-size drawings and specifications, Shop Drawings, Battery Calculations, Voltage Drop Calculations, and Manufacturer’s Equipment Catalog Data Sheets.

j. Automatic Sprinkler Protection System: Submittal must include full-size scaled (24”x36” or 30”x42”) drawings and specifications, Shop Drawings, Hydraulic Calculations, and Manufacturer’s Equipment Catalog Data Sheets

k. Stationary Fire Pump System: Submittal must include full-size drawings and specifications, Shop Drawings and Manufacturer’s Equipment Data Sheets.

l. Cooking Equipment and Exhaust Hood Fire Suppression System: Submittal must include full-size drawings and specifications, Shop Drawings and Manufacturer’s Equipment Data Sheets.

m. Telescopic Folding Bleacher Seating/Grandstand Seating/Fixed Seating: Submittal must include full-size drawings and specifications, Shop Drawings and Manufacturer’s Equipment Catalog Data Sheets.

n. Hydraulic/Electric Elevator or Platform Lift System: Submittal must include full-size drawings and specifications, Shop Drawings and Manufacturer’s Equipment Catalog Data Sheets.

o. Emergency Stand-by Generator System: Submittal must include full size drawings and specifications, Shop Drawings and Manufacturer’s Equipment Catalog Data Sheets.

p. Play Areas/Playgrounds: Submittal must include applicable full-size drawings and specifications, Site Drawings and Manufacturer’s Equipment Data Sheets

q. Provide Final Inspection required documentation in accordance with the DSRM’s Final Inspection and Certificate of Occupancy Guidelines May 2020.

r. Provide cost data for all real property constructed.

s. Electronic copy of the final as-built drawings must be in full size 30”x42” format. AutoCAD files must be from the latest version/release and submitted on electronic storage or via an electronic file sharing program. Identify files and .dwgs as the original approved as-built documents. The Contractor must provide to the COR/PM, the CAD version and .pdf of the drawings and specification files showing the as-built conditions. The construction documents hard copy full-size stamped drawings must be kept on site.

t. Final stamped drawings and specifications based on CPS Service Representative review must be provided. The stamped drawings and specifications must be used for construction.

u. Contractor must provide an electronic file management system to maintain and share project files.

v. ASHRAE 90.1 energy compliance must be exceeded by 30% with supporting calculations and provided with the 100% drawings and specifications for IA review. Final calculations on ASHRAE 90.1 energy compliance must be provided with final stamped drawings and specifications.

End of Statement of Work