Attach 1 - Statement of Work.pdf

Architect of the Capitol Statement of Work

For

Engineer / Architect (E/A) Indefinite Delivery Indefinite Quantity (IDIQ) Contract

1.0 Title. Engineer / Architect (E/A) Indefinite Delivery Indefinite Quantity (IDIQ) Contract

1.1 Short Description. Engineering / Architectural (E/A) study & design services required to consolidate and upgrade the elements for steam, chilled water, and electrical power generation as well as plant, utility distribution, tunnel, and civil infrastructure. This may include development of a phased multi-year construction program approach for future projects, the development of plant standards, engineering studies, environmental surveys and sampling, designs, and engineering services during construction. Services and experience required: Mechanical, Electrical, Controls, Civil, Structural, Commissioning, Environmental, Uptime Institute Tier Analysis, and Utility Distribution for heavy plant infrastructure.

1.2 Background. The Capitol Power Plant (CPP), commissioned in 1909, is a district heating and cooling plant that generates utility steam and chilled water for the heating and cooling of various buildings throughout the Capitol Campus. The CPP uses natural gas and distillate oil to produce steam and electricity to generate chilled water. Electricity serving the Architect of the Capitol (AOC) buildings as well as the CPP is distributed by the local utility provider, Potomac Electric Power Company (PEPCO). Additionally, electrical power is produced on-site from a Co-generation unit located in the Co-Generation building. The electricity generated is for station load and is not exported or distributed to other buildings.

The CPP is currently serviced by five express PEPCO feeders which enter the building in two separate locations. The supply voltage of the PEPCO system is 13.8kv. The facility has equipment that operates at 13.8kv, 4160v, 480v and 208v.

The chilled water generation system consists of a chilled water plant connected to a common distribution system as detailed below:

• Refrigeration Plant (WRP & WRPE) 46,000 tons

• Free Cooling Heat Exchangers (5 – 1500 tons)7,500 tons

The chilled water distribution system consists of a loop distribution system with radial feeds running to each building served in a tunnel network under the Capitol Hill Campus. This tunnel network is approximately five miles long. The distribution system operates at a design pressure of 150 psi.

The steam generation system consists of five independent boilers and a heat recovery steam generator (HRSG) operating at 200 psi connected to two distribution systems. The ratings of the individual boilers vary from 50,000 lbs per hour to 120,000 lbs per hour.

The steam distribution system consists of two independent distribution systems running in a tunnel network under the Capitol Hill Campus. This tunnel network is approximately five miles long. Each steam system has a different operating pressure. One operates at a design pressure of 50 psi while the second operates at a design pressure of 150 psi.

The Co-Generation unit consists of a 7.5 MW natural gas fired turbine with 100,000 lb per hour

Heat Recovery Steam Generator (HRSG) system, located in the Co-Generation building.

Both the steam and chilled water systems are run through a network of 6 tunnels under the Capitol

Hill Campus. These tunnels have both walk-able and non-walk-able sections. They were constructed at different times over the last 100 years and are concrete structures that provide utility service to each of the buildings on the Capitol Hill Complex, including the U.S.

Capitol, Senate Office Buildings, Supreme Court, Library of Congress, House Office Buildings, and the U.S. Botanic Gardens.

1.3 Objectives.

• Provide E/A services, on an IDIQ basis, for the US Capitol Power Plant, its utility distribution system, and AOC-wide heavy infrastructure projects.

• E/A IDIQ services provided for a Base year, plus 7 Option years.

1.4 Scope of Work:

E/A study & design services required to consolidate and upgrade the elements for steam, chilled water, and electrical power generation as well as plant, utility distribution, tunnel, and civil infrastructure. This may include development of a phased multi-year construction program approach for future projects, the development of plant standards, engineering studies, environmental surveys and sampling, designs, and engineering services during construction.

Services and experience requested: Mechanical, Electrical, Controls, Civil, Structural, Commissioning, Environmental, Uptime Institute Tier Analysis, and Utility Distribution for heavy plant and/or facility infrastructure. These specifically include:

• Mechanical Engineering

1.) Steam Boiler, Steam distribution and boiler plant systems all with operating pressures at or below 200psi.

2.) 7.5 MW Natural Gas/Fuel Oil turbines with HRSG (Heat //Recovery Steam Generators)

3.) Large electrical driven chillers: 3000 ton variable speed, 5,000 ton variable speed, and 5400 ton synchronous drive motor chillers. These chillers operate with variable flows on both chilled and condenser water.

4.) Cooling towers: Concrete cast in place and PVC field erected 6000 tons each with

PVC or ceramic fill with basin heating systems.

5.) Engineering modeling of large (greater than 3 miles) chilled water and steam piping system. Chilled water piping 42” and steam piping 16”.

6.) Steam and chilled water plant auxiliaries and service utilities (Natural Gas and #2

Fuel Oil).

7.) Steam distribution infrastructure, including distribution within a facility (steam pressure reducing stations, steam traps, condensate recovery/return, heat exchangers, distribution risers, diagrams)

8.) Chilled water distribution infrastructure, including distribution within a facility (supply and return distribution risers, diagrams)

• Electrical Engineering

1.) Medium voltage with multiple feeder electrical distribution systems 13.8kv & 4160v that are designed to operate with tie breakers normally closed.

2.) Low voltage with high interrupting current ratings (greater than 4000 amp continuous ratings) 480v and 208v switchgear and network protector systems.

3.) Power systems using variable frequency drives (VFDs) and starters to drive steam and chilled water plant Auxiliaries.

4.) Co-generation systems with synchronizers: A 7.5 MW natural gas turbine 5.) Standby generator systems and automatic transfer switches (ATSs), including a 1.8Mw diesel generator.

6.) Lighting systems 7.) Power system studies including short circuit, coordination, and arc flash studies.

8.) Electrical vehicle charging 9.) Utility master planning in regards to microgrids, distributed energy resources (DERs), and large capacity thermal energy or electric storage.

• Control Engineering

1.) Multiple Industrial Control Systems including Supervisory Control and Data Acquisition (SCADA), Distributed Control System (DCS), Day Activity and Health Services (DAHS), and Building Automation System (BAS).

2.) Building Automation/Energy Management Control System design experience (control and monitoring of equipment outside the CPP jurisdiction)

• Civil Engineering

1.) Sanitary sewer 2.) Underground storage tanks (UST)

3.) Deep wells 4.) Stormwater management 5.) Site survey & land use planning 6.) Geotechnical survey and soils analysis 7.) Hydrology and groundwater infiltration

• Structural Engineering

1.) Underground concrete structures such as tunnels, trenches, manholes and sewers.

2.) Building structures such as precast panels, field erected steel beams, masonry walls and support structures.

3.) Roofing support systems such as precast panels, pour in place concrete and steel decking.

• Environmental Engineering:

1.) Consultation on Air Permitting Requirements; Water Permitting Requirements;

Hazardous Waste Management; Energy Efficiency; Electrical Distribution for both High and Low Voltage Systems; Plant Safety and Office of Congressional Workplace Rights (OCWR) Compliance; and other related plant operational measures to conduct studies, designs, construction documents, and compliance permits with local and federal agencies.

2.) Hazardous Materials Management Including site assessments, surveys, sampling and analysis, and certified Industrial Hygienist services. Designing abatement plans for asbestos, lead, polychlorinated biphenyl (PCBs), and mercury.

3.) Consultation on Environmental Management Systems including registration and conformance to the ISO14001:2015 Standard, Internal Auditing, compliance auditing, corrective actions, and reporting.

4.) Document Control Specialist- tasks include organizing and maintaining records for entire CPP and controlling Emergency Medical Services (EMS) and other CPP documents.

5.) Consultation on stormwater, water, air, and waste compliance with requirements from applicable regulatory agencies and AOC requirements.

6.) Consultation on Emergency Preparedness and Management Program requirements including drills, plan maintenance, standard operating procedure (SOP) development, and preparedness requirements.

• Commissioning 1.) Steam boilers and boiler plant auxiliaries systems 2.) Combustion Turbine Generators (CTG) 3.) Heat Recovery Steam Generator (HRSG) combustion tuning

3.) Chillers and chilled water plant auxiliaries systems 4.) Variable pumping optimization 5.) Medium (13.8kv and 4160v) and low (480v and 208v) voltage power systems including synchronization equipment and SCADA control system that interfaces with the utility.

6.) Industrial control systems (ICS) with more than 10,000 connected points.

• Uptime Institute Tier Analysis

1.) Single points-of-failure systems identification 2.) Phased infrastructure program in support of critical data centers 3.) Uptime Institute Tier rating certification

• Utility Distribution System

1.) High Pressure Steam Heat distribution.

2.) Low Pressure Steam Heat distribution.

3.) Chilled water distribution.

4.) Underground Tunnel Maintenance, repair, and operational assessments.

5.) Direct buried pipe line maintenance, repair, and operational assessments.

• Additional Services:

1 Construction Administration Services: AOC may award a contract for construction administration services to the E/A when construction funds become available as defined and specified in accordance with the AOC’s Design Manual.

2.) Computer Aided Design (CAD) Services: AOC requires CAD deliverables as part of every design and construction activities submission. In addition, other CAD tasks may include completing as-built documentation for existing facilities, updating master drawings with post-construction information, and providing on-site CAD support. Specific CAD requirements are included in the A/E Design Manual and include using AOC’s version of Bentley Microstation software for deliverables. At the E/A’s option, AutoCAD software may be used for projects under the conditions specified in the A/E Design Manual.

3.) 3D Laser Scanning/LiDAR and CAD/BIM Integration Services: geospatial data collection (point cloud generation) utilizing LiDAR technology to capture as-built conditions of facility infrastructure. 3D scanning specialists shall have experience in an industrial environment, which may include working within confined spaces, presence of hazardous materials, and complex building systems infrastructure and equipment. E/A shall provide CAD and/or BIM integration services which may include updating master drawings with as-built conditions or utilizing point cloud information to inform design and construction activities 4.) Advanced Testing and Diagnostics Services: engineering study services for the evaluation, testing, and/or diagnostics and analysis of topics within existing plant infrastructure, utility distribution system, or facility infrastructure, etc. Specialists shall have experience in an industrial environment.

Advanced testing and diagnostic methods may include: infrared thermography (electrical, mechanical, insulation, building envelope), acoustic imaging (leakage testing – compressed air, steam, natural gas, other types), ultrasonic testing (leakage testing, non-destructive testing), pulse eddy current technology, vibration analysis, etc.

2.0 Contract Type: IDIQ contract. Task Orders will be issued on a firm fixed price basis or Labor Hour. Hourly not to exceed is another option, but not likely on design contracts.

2.1 Place of Performance/Hours of Operation: Work will be performed at the E/A’s facilities, with occasional meetings on AOC premises.Indicate all locations that the contractor may be asked to perform or state that it will be at the contractor’s facilities. If necessary, identify the main location, and approximately how far away any secondary locations are. Also, specify how often the contractor may have to visit these locations. Identify normal working hours and how you wish to address overtime or extra hours.

2.2 Period of Performance: May 2, 2024 to May 1, 2032

2.3 Funding: Provided per individual task order.

2.4 Privacy Act: Work on this project may require that contractor personnel have access to

Personally Identifiable Information (PII).

2.5 Personal Service: Not Applicable.

3.0 Security: Sensitive information such as floor plans will be transferred via AOC approved

Secure File Transfer Protocol. The contractors must have controls in place and share plans to secure sensitive data, especially related to Industrial Control Systems, and may not share information with employees other than those who are authorized and have a need to access the information.

In accordance with Clause AOC52.223-5 “Special Security Requirements – Services (October 2021)” of the Contract within 7 calendar days after date of award the Contractor shall submit to the COTR a list of all employees proposed to support this contract. The Contractor shall comply with all AOC security regulations, policies and procedures.

In accordance with Clause AOC52.204-4 “Personal Identity Verification of Contractor Personnel (E-Verify) (October 2021),” of the Contract, a copy of the E-Verify case details document evidencing “employment authorized” (final verification request) shall be provided with each request for an AOC ID badge.

The contractor shall comply with AOC52.223-3, Security Markings (March 2017) for all Controlled Unclassified Information (CUI).

3.1 Safety: The contractor shall be responsible for the safety of their own personnel and should follow all applicable code requirements. The E/A shall identify the precautions necessary to ensure the protection, safety and health of Congress, staff, building occupants, visitors, contract employees, and prevent the loss of or damage to property and the environment. If a scaffolding plans or lifts are required, a work authorization plan shall be submitted that describes the work required, the dates, and safety measures.

3.2 Energy Efficiency/Compliance: AOC Safety and Environmental Manual 12-4, Chapter 2.

3.3 Sustainability: AOC Safety and Environmental Manual 12-4, Chapter 3.

4.0 Key Personnel: Discuss contractor responsibilities to identify key personnel in the technical proposal, if applicable. NOTE: Key personnel may not be removed from the contract without express approval of the CO. Attachment 5. Key Personnel to include a Senior-level Project Manager, Electrical, Mechanical and Structural Engineers, Architect and Industrial Hygenist shall be present on site no more than 2 hours after cases of emergency services requirements.

5.0 Quality Control: In accordance with AOC Design Manual, the E/A shall develop and maintain a Quality Control (QC) Program for the duration of this design effort. The E/A shall submit a Quality Control Plan within ten (10) days after award to the COR/PM. The E/A shall review all design submissions to ensure that all comments have been incorporated and complies with the applicable codes and design criteria. The E/A shall provide the Point of Contact who will be responsible for maintaining the quality control program. The E/A shall fully engage in implementing quality control measures prior to each design submission.

5.1 Records/Data: AOC52.227-2, Unlimited Government Rights (Nov 2004), The Government shall have unlimited rights to work developed in the performance of this contract, including the right to use any portion of it, for the benefit of the Government. all drawings, designs, specifications, notes, or other work, without additional cost to the Government. With respect thereto the contractor agrees to and does hereby grant to the Government a royalty-free license to all such data which the contractor may cover by copyright and to all designs as to which the contractor may assert any rights or establish any claim under the design patent or copyright laws. The contractor agrees to furnish and to provide access to all such materials on the request of the Contracting Officer.

5.2 Packaging/Packing/Shipping Instructions: See Contract Section D, AOC52.211-7 Identification of Contract Deliverables (Nov 2004).

5.3 Applicable Documents: The AOC has an archive of completed projects. The E/A shall coordinate and contact COR/PM to request additional documentation from Records Management Branch, including to verify items were constructed as detailed in the provided As-Built Drawings. The documents listed below provide general guidance to AOC requirements and standard procedures. The E/A shall provide a listing of all documents cited in the SOW including Government directives, formal specifications and standards, and other documents cited. Identify each by title, number, and the date of edition or revision.

AOC AE Design Manual 2013.

AOC Design Standards (December 2018) PM Manual Policy Memorandum 28-8: AOC Design Standards: Order M-28-8 NFPA Code Year

Reference AOC Communication Standards Best Practices for Developing and Managing Capital Program Costs, GAO-20-195G, (Dated

March 2020) AOC Preservation Policy and Standards (December 30, 2016) Security Standards (Draft February 2019)

CPP Title V Permit AOC Environmental Manual 12-4, Chapter 8: Erosion and Sediment Control and

Stormwater Permitting AOC Order 28-12: Stormwater Retention Credit Program

6.0 Points of Contact:

1. Contracting Officer: John Lingamfelter

2. Contracting Officer’s Representative: Keith Adams

7.0 Definitions & Acronyms:

b. E/A –Engineer/Architect

c. SOW – Statement of Work

d. CO – Contracting Officer

e. PM/COR – Project Manager / Contracting Officer’sRepresentative

8.0 Government Furnished Property (GFP): Not Applicable.

8.1 Contractor Furnished Items: Shall be specified in each task order.

8.2 Specific Requirements:

a. Proposal Submission: See Attachment 2 and 3.

b. Travel Costs: If request for proposals are solicited, as part of the Cost

Proposal, the contractor must provide any anticipated travel costs, if known, to include: origination; destination; number of trips; number of persons; and a breakdown of lodging, meals, transportation and related costs. Actual expenses are limited by the Government Travel Regulations and must be pre-approved by the CO. Should comply with AOC52.231-1 Travel Costs (Nov 2004).

c. Deliverables and Reports: Shall be specified in each task order.

d. Delivery Instructions: Shall be specified in each task order.

f. Submission Schedule: Shall be specified in each task order.

g. Inspection and Acceptance: See AOC52.246-5 Inspection and

Acceptance - Architect-Engineer Services (Nov 2004).

h. Procedures for Payment: See AOC52.232-1 Payment Requests (June

2021) and FAR 52.232-10 Payments under Fixed-Price A-E Contracts (Apr 2010) and/or FAR 52.232-7 Payments under Time-and-Materials and Labor-Hour Contracts (Nov 2021) and AOC52.232-6 Payment by Electronic Funds Transfer (March 2012).