AOC RFI Master Log Final.pdf

RFI No. Request for Information (RFI) Final Response 1 Is this considered a new requirement or is there an incumbent? If there is an incumbent, would you be able to share the vendor name, contract number, value, award date and expiration date? Refer to the SAM positing for information on the incumbent contract.

2 It is unclear how you would like us to respond. Are you conducting market research so we should prepare a response with a capability statement etc.? Refer to the SAM posting for information for how to respond.

Is this solicitation a recompete from the previous SAMS ID RFPGAA180149, Contract Award Number: AOC19C3008 ‐AOC19C3009‐AOC19C301, Contract Award Date: May 07, 2019? This contract was specific to the Capitol Power Plant.

See response to question #1.

4 Typical Ordering period is 5 years. The solicitation states 8 years. Is that still the desire? Yes. There will be an eight year ordering period.

5 If a contractor has a significant amount of experience with DoD in steam, chilled water, electrical power generation, MEP renovations, etc. will that work translate well if we lack recent experience with AOC?

DoD projects will be considered as technical experience. The firm needs meet or exceed all requirements of the Request for SF330.

6 Are there any opportunity for our company as a Roofing company?. No 7 Are graphic / Images permit ed in the SF‐330 proposal to support the requested informa on? No

8 Sec on 4.1.1 does not fit in the standard SF 330 format. Can this be addressed in a sec on prior to the SF 330 package or be put at the front of SF‐330 Section H?

Its important to note that each criteria should be separately tabs and bookmarked. The SF330 submissions need organized in a manner that would not result in evaluations having to look into other bookmarked sections such actual SF330 form to find information necessary to rate a criteria. To answer your question; Yes, Section 4.1.1 information should be provided under section H.

9 Section 4.1.2.1 refers to including 4‐5 projects. Are these in addi on to the projects that are being requested in section 4.2.4?

sec 4.2.4 includes experience by the subconsultant. If the Prime and subconsultant worked on the same project previous experience, then those projects can be submitted for both sections.

10 Can projects listed in the SF330 section F span two pages? Yes.

11 Section 4.2.5.1 requests resumes for the following positions. During the pre‐proposal call the list of services / key personnel was presented as shown below. Which key personnel resumes would AOC like to see?

Reference the list in attach 2 (4.2.5). Note that Senior Engineer in each discipline shall include: Senior Mechanic Engineer, Senior Electrical Engineer, Senior Civil Engineer, and Senior Structural Engineer.

12 Can section 4.2.5.2.8.1 be included in section H ? Yes, the response to question #8 applies to this question.

13 Can section 4.2.6 be included in section H? Yes, the response to question #8 applies to this question.

14 Is there a page limit for criteria 5 section 4.5? No 15 Is there a page limit for criteria 6 section 4.6? No 16 Do we submit SF 330 Part II for all proposed sub firms or only those firms that are listed as key personnel /requested projects? SF 330 Part II should include the proposed firms 17 Please confirm that tabs are not included in page count. Confirmed.

18 Re Architect listed under 4.2.4.1, please confirm this is the same role as Senior Architect listed under 4.2.5.2.2 This can be the same role but it doesn't have to be the same person. The Senior Architect is part of the Key Pers team called on in emergency situations as well.

19 Since work often involves both mechanical and plumbing engineering, can the Senior Mechanical Engineer and the Senior Plumbing Engineer be the same person? Yes 20 Due to the number of required resumes, can the Section D organization chart be 11x17? Yes

Regarding Attachment 3 Evaluation Criteria, item 3.2.1., is SF33 Representations and Certifications actually required? That form is not mentioned in Instructions to Firms and is not a typical requirement for a quals‐based contract.

SF33 not required.

Regarding Attachment 3 Evaluation Criteria document, item 3.3. EVALUATION CRITERIA 1: EVALUATION OF PRIME CONSULTANT PROFESSIONAL QUALIFICATIONS, please confirm that we should provide revenue information in Section H.

see response to question #8.

23 Please confirm that CPARS or PPQs are not required for projects provided under Criteria 2. Confirmed.

Can a project be used for more than one evaluation criteria? For example, can a single project be used to meet Criteria 4.1.2.1/Mechanical, electrical or civil upgrade and also to meet Criteria 4.2.4.4.

Mechanical Engineering: Submit two (2) projects that include chilled water, heating hot water, and steam?

Yes, the same project can be used but ensure that there is enough detail to show experience in the various requ disciplines.

25 Regarding criteria 4.3.2.1: Question #1 ‐ Are you referring to the projects provided under Section F or do you want us to provide additional project examples in Sec on H? They can be the same projects including the project information requested in 4.3.2.1

Question #2 ‐ Regarding the requirement to provide number of change orders, we request that this requirement be deleted since we do not have access to this information if we were not the general contractor or involved with construction phase services.

No, the number of change orders provides valuable information for evaluators as far as the complexity of a construction project. However, under Criteria 3: Past Performance please note that lack of information will not adversely rated.

Regarding Criteria 4.2.4.10, please confirm that all elements do not have to be part of a single project (Submit one (1) project involving consulting on air and water permitting requirements, hazardous materials management, consulta on on stormwater, water, air and waste compliance with requirements from applicable regulatory agencies and AOC requirements .)

They do not have to be part of the same project. Provide project examples that address all AOC requirements.

Regarding the requirement for PPQs if a project does not have a CPARS, if the firm has an existing PPQ from a previous submittal, can we submit that with our SF330 response to avoid asking our client to fill out a PPQ for the second time?

PPQs need to come directly from the client to the AOC. The AOC will not review or consider PPQs submitted dir to the AOC from the firm/offeror.

29 Where should Letters of Commitment be provided within the response, after Section H? Letter of commitment belong under criteria 2.

Please confirm that documentation of 10 years experience by means of project listings is only required for the Prime Consultant Management Key Personnel Criteria 4.1.3 ‐ Experience shall be documented by means of project listings which must include the project scope, showing the role held, along with start/end dates for both the project and their involvement in it.)

Confirmed.

Pre‐SF330 Submission Questions & Clarifications: AOCACB23R0122 Solicitation ‐ AOC Multi‐Award EA IDIQ

The AOC Design Standards dated December 2018 indicate that Bentley Systems Microstation software is to the used for all design documents, unless specifically stated otherwise. Is the AOC open to using Revit/BIM instead of Microstation, with the understanding that COBie would be integrated as part of the design documentation as requested.

If the consultant is using Revit, the AOC recognizes that there is a different work flow to create AutoCAD (.dwg) this situation, the AOC will require additional deliverables as outlined below:

• Provide the Industry Foundation Class (.if) and Revit (.rvt) files for every submission. The AutoCAD (.dwg) files required for interim submissions, when the above is provided.

• The .ifc and .rvt files do not need to be named nor layered in any way that interrupts the consultant's workflow

• Export .ifc files using the version “IFC 2x3 Coordination View 2.0”.

• The AutoCAD (.dwg) files are required for the final submission and shall be provided with the correct layer and names per the AOC requirements (in accordance to Part 1, Documents and Part 4.7, Deliverables of the AOC A/E Design Manual 2013). If the .dwg files do not meet these requirements, the submission will be rejected. Failure provide DWG, RVT, and IFC deliverables will also result in a rejected final submission.

• There is no change to the current requirements for .pdf files, which are required with each submission and mu follow file naming requirements.

*If the consultant doesn’t provide these additional deliverables, then the requirements for AutoCAD (.dwg) deliverables per the AOC A/E Design Manual, 2013 must be followed.

32 Attach 2 – Instructions to Firms: This list does not align with the requirements in Attach 2 – Section 4.2.4. An essential missing role from the key personnel is Senior Structural Engineer Senior Structural Engineer is considered Key Personnel and should be considered part of this list.

Section 4.1.2.1 indicates 4 ‐ 5 project experience examples (SF‐330 Part F). However the requirements outlined under Section 4.2.4 indicates 23 different project requirements.

1. Are the 23 project requirements to be included in as many of the five project examples as possible?

2. Or can additional projects be submitted to meet all the experience requirements outlined in Section 4.1.2.1?

Additional projects may be included to display experience in the required disciplines.

Section 4.1.3; Is the requirement for a Principal‐in‐Charge (PIC) to serve as the main IDIQ contractual point of contact? 1. Along with the inclusion of a PIC, can the main IDIQ contractual point of contact be a Sr. Project Manager meeting all the experience requirements as outlined?

A Senior Project Manager can be designated as the Principal‐in‐Charge for a specific Firm.

Section 4.1.3.2 indicates resumes (SF‐330 Part E) shall only be submitted for 3 positions: PIC, PM, and QC PM.

1. This conflicts with Section 4.2.5.2 requesting 8 additional technical position resumes. Please confirm which resumes are required

These are separate requests for resumes. The first is for the Prime Consultant Mgmt. The second is for key pers Both are required.

Section 4.1.3.2 indicates resumes (SF‐330 Part E) are limited to two pages. Is this limit per individual resume, or total? Three individual resumes are requested (PIC, PM and QC Manager) in this section.

In addition, Section 4.2.5.2. requests 8 additional position resumes.

Resumes are limited to two (2) pages per individual.

Section 4.2.4; request 15 different technical discipline requirements. Also states “It is expected that the projects will be submitted by the company proposed to provide the specific skill involved.”

1. Can Sub‐Contractors include project experience examples (SF‐330 Part F) in addition to the 4‐5 project examples provided by the Prime Consultant?

2. Or are these to be included in the resumes (SF‐330 Part E) examples?

Include as much experience/examples in the submitted resumes as much. Additional subcontractor projects ma included as examples.

Section 4.3: Will Past Performance Questionnaires (PPQs) be required only for the projects included under SF‐330 Part F?

1. Are PPQs to be included for the sub‐consultant projects?

The Government will assess the past performance on projects submitted under the Prime Consultant Experienc Overview to include work done by subconsultants where the prime and subconsultant worked together.

Attach 5 – Key Personnel; This list does not align with the requirements in Attach 2 – Section 4.2.4. An essential missing role from the key personnel is Senior Structural Engineer.

1. Please confirm the key personnel resumes (SF‐330 Part E) being requested.

The Senior Structural Engineer is considered Key Personnel and has been revised to the Key Personnel List.

Attach 1 – Statement of Work:

1. Section 4.1 Key Personnel: The personnel categories listed do not fully align with the requirements in Attach 2 – Section 4.2.4, or Attach 5 – Key Personnel.

A revised Key Personnel list was shared in the pre‐bid presentation. The AOC will provide the final list as a separ attachment. However, for now defer to what is currently presented and the RFI responses.

We have reviewed the following 4 items, and they appear clear:

SOW: 4.0 “……Key Personnel to include a Senior‐level Project Manager, Electrical, Mechanical and Structural Engineers, Architect and Industrial Hygenist shall be present on site no more than 2 hours after cases of emergency services requirements.”

Attach 3 Evaluation Criteria 6: Evaluation of Location Experience “……3.8.1.3 Will be given additional consideration if Firm’s office are located within 50 miles of Washington, DC Monumental Core” Attach 3 Evaluation Criteria 1: Evaluation of Prime Consultant Professional Qualifications “………. 3.3.3.3 Project managers will be given additional consideration if they work full time within a 50 mile radius from the US Capitol Complex” Attach 2 Instruction to Bidders Criteria 1 ‐ 4.1.3 “Submit resumes for Prime Consultant Management Key Personnel……Principal in Charge;….2 proposed Project Managers;……Quality Control Manager;….These positions may not be the same person.”

The following item is not clear and does not appear in agreement with the intent of the above items. It also appears to be outside of the Evaluation Criteria listed in Attach 3:

Attach 2 Instruction to Bidders Criteria 6 – 4.6.3 – Provide documentation that Prime Consultant Management Key Personnel are within the local Washington, DC commuting area of 50 miles.

It appears that if it read it would align Attach 2 Instruction to Bidders Criteria 6 – 4.6.3 – Provide documentation that Prime Consultant’s Office(s) are within the local Washington, DC commuting area of 50 miles.

Your input on clarification is appreciated.

Offerors will not be adversely evaluated if Prime Consultant Management Key Personnel are not located within the local Washington, DC commuting area of 50 miles.