Attach 1 Schobel Softball Field PWS Final.pdf

FOUO

PERFORMANCE WORK

STATEMENT

FOR

ATHLETIC FIELD MAINTENANCE

Schobel Softball Field

PATRICK SPACE FORCE BASE, FLORIDA

13 September 2024

Table of Contents

Section Number and Title Page Number

1. Description of Services 3

2. Athletic Grounds Maintenance 3

3. Deliverables/Submittals 9

4. Government Furnished Services 11

5. General Information 11

6. Quality Assurance 13

7. Performance Evaluation Meetings 13

8. Workload Estimate 13

9. Environmental Requirements 15

10. Permits, Licenses, & Certifications 21

11. Change Requirements 21

12. Publications 22

Appendix A: Locations, Area, & Physical Details 24

Appendix B: Estimated Workload Data 25

Appendix C: HAZMART Usage Log 26

1. DESCRIPTION OF SERVICES.

1.1 The Contractor (KTR) shall provide all personnel, equipment, tools, materials, supplies, transportation, supervision, and any other items and services necessary to perform maintenance and upkeep of the Schobel Softball Field, as approved by the government. This will include but is not limited to mowing, trimming, fertilizing, replacing/installing sod, over- seeding, watering, aeration, pest/disease control, top dressing, irrigation maintenance and repair, dragging, hand raking, inspecting, and policing up areas and facilities in accordance with this Performance Work Statement

(PWS).

1.2 Basic Services: The KTR shall ensure playing surfaces are maintained throughout the period to present a clean, maintained and professional appearance; defined as all surfaces being mowed, level, and free of mole tunnels/holes, rocks, loose dirt, excessively compacted areas, bare spots, tripping hazards and/or any other safety concerns as determined by the Civil Engineering (CE), Contracting Officer(CO), Contracting Officer Representative (COR). Force Support Squadron (FSS) Facilities Manager (FM), Fitness and Sports Manager/designated representative and/or the installation Occupational Safety Office. If traps are used, they must be removed before game play. The KTR shall maintain the grass, ensuring it is disease free, pest-resistant, and resilient to the Florida climate with consistent re-growth. The KTR shall ensure skinned areas of the fields are maintained year-round as level, weed free, and obstruction free. The KTR shall support Direct Mission and special events such as sports tournaments and training camps and other like events. The KTR shall comply with all state, local and federal environmental laws, regulations, and Air Force/Space Force Directives and Instructions during performance of work on Patrick SFB.

1.3 Coordination. Coordination is required between the KTR and the COR. FSS representatives will develop and provide game schedules to ensure that the contractor will have the grass and skinned areas ready for play. The COR will in-turn provide these to the KTR.

1.4 Schedule of Services Required: The work required under this contract is for Athletic Grounds Maintenance (AGM) in support of Direct Mission and special events for Patrick SFB. Workloads are specified in Appendices B.

2. ATHLETIC GROUNDS MAINTENANCE (AGM): Services shall be performed as necessary to render the field in ready-to-use condition throughout the year in accordance with all standards intended in this performance work statement. AGM services being performed will have no effect on the availability or safe usage of any field and will be done in compliance with all requisite SLD 45 safety instructions. Deficiencies requiring submission of a “CORRECTIVE ACTION REPORT” due to “DAILY AGM” shall be categorized as “MAJOR” DEFICIENCY under Block 7 on the CAR form.

This is due to the intended provisions for continuous field safety and usability expected under this category of work.

Within 30 days of contract award, prior to performing AGM, the contractor shall bring the field up to a maintainable standard. This includes, but is not limited to, addressing any existing issues such as pest and weed treatment, weed removal from skinned, hard surface and turf areas, operational check and repair of irrigation system components, replacing dead turf with sod, filling all holes and divots and leveling the field, and fertilizing the field. The field shall be free of debris, hazards, and conditions that could impede proper maintenance or pose a safety risk and meet the standards outlined in this PWS and the attachments.

2.1 AGM Plan of Action: The KTR will develop, implement, and maintain a plan to ensure the field is always available for use during the term of this contract and present a clean maintained appearance, as defined in 1.1. An exception applies when the field is unavailable due to circumstances outside the KTR’s control and/or during field maintenance activities such as aeration and top dressing that occur outside the normal game activity season. The plan shall address, at a minimum, the maintenance methods, frequencies, equipment, materials and chemicals necessary for upkeep. This plan will address the methods to be used to comply with all watering regulations to accomplish scheduled irrigation and any irrigation required to accomplish AGM requirements. The field will continue to be available for use during the term of this contract.

Below are minimum components required by the government that must be included in the contractor’s “AGM

PLAN OF ACTION”.

2.1.2 AGM Minimum Requirements:

2.1.2.1 Quality Control Inspection, Correction & Reporting: The KTR will develop and submit a quality control (QC) inspection report to the CO for approval. This report should include, at a minimum, method of inspecting, documenting and reporting all contractor quality control findings, government inspection deficiencies, complaints (confirmed by COR), safety items, and all other items necessary to meet requirements of this PWS. The KTR shall perform QC inspections, maintain an inspection log, and provide a report of findings to the COR on the first day of the following work week. The inspection log will also provide information of when AGM was performed. All playing surfaces, field facilities, including dugouts, fences, backstops, bleachers, and other on-field items shall be inspected and any deficiencies requiring repair will be recorded immediately on the QC inspection form and reported to the COR at the conclusion of that inspection. The QC Plan shall also include method of sub-KTR oversight. All sub-contracted work and compliance with applicable regulations are the responsibility of the KTR. The KTR will also include a quality program to ensure maintenance and repair services are performed in accordance with this PWS and Athletic Field Standards. The KTR shall develop and implement procedures to identify and prevent defective services from reoccurring. This inspection process is on-going and should help prevent damage to private, personal, and government property, vehicles, or injury to workers, by-standers and spectators. The KTR shall correct and/or report applicable deficiencies to the COR for possible service request through CE. All items will be identified on the QC inspection report for all contract requirements. This report will be forwarded to the government within one duty day of completion.

2.1.2.2 Weed & Pest Control: The KTR will implement a year-round program to ensure the control of weeds, insects, pests, and disease that would infringe upon the normal healthy growth and appearance of the turf. The KTR’s “AGM PLAN OF ACTION” should be designed to provide and maintain the normal healthy growth and care which will limit weed and pest damage to a minimum, and require only minimal and infrequent intervention and abatement. All prevention and eradication techniques must be in accordance with applicable environmental and industry standards. Weed removal in skinned areas of fields will require manual removal to maintain a quality surface. KTR shall store, mix, and transfer chemicals into final delivery apparatus at an off-base (off government property) location only.

KTR shall apply chemicals in strict accordance with manufacturer’s recommendations and SLD 45 regulations. The KTR must provide a chemical usage report for each month by the 5th calendar day of the following month to the 45 CES Pest Management section. The KTR must comply with the DOD APPROVED PESTICIDE LIST and all other applicable regulations and perform the related duties of

EESOH-MIS.

NOTE: Weed and insect/pest control is not scheduled maintenance. This is a full-time requirement and is not to be considered a scheduled item.

2.1.2.3 Irrigation: The KTR shall operate the irrigation systems on Schobel Field. The KTR will maintain all irrigation systems located on or inside playing areas. The KTR will also provide maintenance/operation for all irrigation system components such as pumps, sprinkler system controllers, sprinkler heads etc. as outlined under the AGM CLIN. The KTR will do periodic inspections of all the irrigation systems and provide a report to the CO and COR of any deficiencies that exist. Any repairs of the irrigation system outside of normal maintenance will be brought to the attention of the CO and COR to discuss resolution options. The contractor will comply with mandatory restrictions imposed by St. John’s River Water Management District.

2.1.2.4 Policing: The KTR will police the designated areas of the field on this contract, including the areas inside and outside of playing field, bleachers, dugouts, fences (4ft outer perimeter to the foul poles; excluding area around the outfield of Schobel Field). This requirement is in effect during scheduled AGM.

2.1.2.5 Security: KTR will comply with all security policies.. KTR will secure/lock fields at all times when leaving the immediate area during the course of AGM and at the end of the day when the AGM has been completed ensuring that the area is secure.

2.1.2.6 Skinned Area Maintenance: Dirt or clay build-up at the infield “lip” or at the point where any grass, base, home plate or field facility or structure meets any skinned area is considered AGM and is a full time maintenance requirement to ensure a smooth transition from skinned areas to grass areas of fields. This is also required around bases and home plates on baseball and softball fields. The KTR will report any degradation of the playing equipment to the COR or FSS personnel. The KTR will maintain the field conditions around them as required to maintain the conditions described in this PWS. The Clay/Sand mixture referenced throughout this PWS shall consist of 70% sand and 30% silt and clay combined.

2.1.2.7 Field Leveling: The KTR will fill in holes, depressions, low spots, washouts caused by heavy rain/irrigation system, and tire tracks using a baseball field mix (70% sand and 30% silt and clay). These areas shall be leveled and tamped firmly and smoothly and raked as needed.

2.1.2.8 Mowing, Trimming and Edging: The KTR will maintain the grass inside all fenced in areas on Schobel field between 2 to 3” high using a reel type mower and string type trimmers. The grass shall be uniform in appearance, free of skips, gaps, rutting, or scalping. Grass edges shall not encroach onto the infield and warning track areas. Grass height standard excludes seed heads. KTR will pick up debris, natural and manmade, prior to mowing Athletic Field areas.

2.1.2.9 Fertilization & Overseeding: The KTR will provide and apply the necessary nutrients, as needed, for the establishment and continued steady healthy growth of turf areas according to industry standards. The KTR shall apply a uniform spread and avoid streaking, misses, or overlap over 12 inches. KTR will aerate the area before applying any fertilizers or lime and over-seeding.

The specific chemical ingredients, quantities, and the frequency of application will be governed by the kinds of grasses involved. The KTR will follow fertilization with watering to prevent burning according to industry standards. The KTR will eliminate fertilizer and seed from all concrete. The KTR will monitor irrigation after fertilizer and or pesticide applications to prevent chemical movement outside of the field area. The KTR will notify the COR prior to fertilization/seeding and immediately after areas have been fertilized.

2.1.2.10 Aeration: Drag mats will be used following aeration according to industry standards. KTR will remove aeration plugs from sidewalks, parking lots and roadways same day after aerating. The KTR will be responsible for any damages to irrigation systems resulting from aerating operations.

2.1.2.11 Sod Re-Application: When directed by the COR, the KTR will re-sod areas of playing fields as needed with the same type of Bermuda grass that currently exist or government approved equivalent, certified to be weed-free, to meet standards established in PWS. KTR will ensure newly installed sod is level and blends with the surrounding area sod.

2.2 Activity/Game Preparation (AGP): The following services shall be required as directed by the CO or COR. The KTR must respond and ensure that the grounds are ready for play within 72 hours of request (by 1400 on day of requested service) by the CO or COR, according to the provided sports schedule.

-Water playing areas as required (dust control or pre-game preparation only)

-Drag/rake infield areas (softball/baseball fields)

-Touch-up pitching mounds, home plate areas, bullpens, dug-outs and any other skinned areas within playing areas, using baseball field mix (70% sand and 30% clay and silt) packing clay.

-Add clay packing mixture to holes and washouts anywhere within playing areas, as required to maintain proper level and safety.

-All packing mixture must be well-tamped and/or compacted.

Note: The service requirements found in appendix B is an estimated number with no guarantee.

This work shall be performed as requested to prepare fields for play during all periods of scheduled use; or as requested by the CO or COR. The KTR will inform the COR upon completion of AGP requirements. Fields must be continually maintained and ready for use through AGM.

2.2.1 Skinned Areas of Field: The KTR will ensure skinned areas and base lines are leveled with a clay mixture to include the warning tracks of softball/baseball fields. The KTR may be required to maintain the skinned areas at other times due to rain outs or playing of special games. The KTR will follow the recommended procedures as listed below for dragging of skinned areas.

2.2.1.1 Home Plate: The KTR will use a handheld drag screen and starting from the outer edge of the home plate area work clockwise to home plate. The next time this area is dragged the KTR will start from the outer edge and work in a counter-clockwise direction. Dragging in opposite directions will eliminate small swells from developing. A regular rake should be used near the grass lines.

2.2.1.2 Base Paths: The KTR will hand rake the base paths up and down the base line.

2.2.1.3 Infield: In event the area has become very solid (compacted) from heavy rain, the KTR will first use a nail or bolt type drag (approx. 1 inch penetration). Finish infield areas by smoothing with a steel mat drag screen. The KTR shall alternate dragging directions. The drag will be kept at least 6 inches away from the grass line. A regular hand garden or lawn rake will be used along the grass outlines. Should a lip form where the grass and skinned area meet, the KTR shall wash the dirt back into the skinned area using a water hose. Immediately following required dragging operation, the KTR shall lightly water infield areas, including batter’s box, pitcher’s mound, base paths, and other skinned areas.

2.2.1.4 Warning Track: This area should be maintained with the same clay/sand type material as the infield mixture or a suitable sub (KTR determined). Use a drag if the area is very solid from heavy rain. The drag will be kept at least six inches away from the grass line. A regular hand garden or lawn rake shall be used along the grass outlines. Remove weeds from warning track. The warning track will be six foot wide.

2.2.1.5 Pitcher’s Mound, Batters’/Catchers’ Box, & Bullpen: The KTR will keep these areas free from holes, depressions, and loose dirt. The KTR will ensure these areas are maintained at the proper level with clay mixture and will be well tamped.

2.2.2 GAME PREPARATION WATERING: The KTR will perform game preparation watering to prepare skinned areas of each field for play. This is in addition to the normal irrigation requirements for turf areas and is normally performed with potable water. The KTR will report potable water problems to the COR within one hour of discovery.

2.2.3 LIGHTING: Government personnel will operate field lighting for athletic events and are responsible for turning off field lights daily. Compliance with 45 SWI-32-7001, Exterior Lighting Management (2018) is mandatory. Recreation lights are not considered mission critical and should be off 2100 to 0600, 1 May to 31 October. If bird nesting material is found on lighting the KTR should contact 45 CES Environmental and notify the COR for a site assessment to determine if there is active nesting per MBTA requirements.

2.3 Military Contingencies/Disaster Exercises: Some portions of Patrick SFB may be closed to all unauthorized personnel due to disaster exercises. This may necessitate the KTR working on an extended basis to complete scheduled tasks. All services, or any designed portions of the functions accomplished under this contract shall be performed during any wartime operations as required, and in accordance with normal operating procedures. Wartime operations are those actions, including contingency planning, which would be required to support current or future United States Space Force wartime requirements. KTR personnel will be advised of the functions that will be continued during wartime-related contingencies though his/her involvement in the contingency planning process as directed by the CO.

2.4 Rainouts/Weekends/Extra Work Hours: Depending upon rainouts, special games/events, and/or military contingencies, the KTR will ensure playing surfaces are serviceable as necessary on weekends or holidays. This service will not exceed thirty (30) days per contract year.

3. DELIVERABLES/SUBMITTALS:

3.1 Quality Control (QC) Plan: The KTR will submit a written plan explaining the KTR’s method of inspecting, documenting and reporting to the government the daily conditions of the fields under this PWS. The QC plan will address all items IAW Para 2.1.2.1 of this PWS including all required reports and submittal plan compliance. A copy of the KTR’s QC Plan will be provided to the CO not later than 10 days after contract award. Updated copies will be provided as changes occur. On-site records of all inspections conducted by the KTR and corrective actions taken will be made available to the Government during the term of the contract. Inspections shall be performed and recorded daily and will be available to the government upon request. The QC Inspection Report will be provided the first work day of each week for the previous week inspections.

3.2 Pest Control Plan: The KTR will submit a year-round program to eradicate and control weeds, insects, pests, and diseases which would infringe upon the healthy growth and appearance of the turf in accordance with the requirements of this PWS. All KTR employees that apply pesticides must be licensed in all categories required for the contract, and their licenses must stay current throughout the entire contract period. The KTR shall be responsible that the license/certificates and training of contractor personnel are kept current, and copies are provided to the CO for coordination with the Pest Management Section 25 days prior to work start and within 2 days if changes occur to personnel or certification. Licenses must remain on applicators at all times while on federal property and while traveling to and from work sites, as well as when providing services of any pest management nature.

The KTR shall assign (in writing to the CO) a specific licensed pest control manager POC to support this contract and to interface with government pest management personnel.

3.3 Personnel Qualifications: KTR will provide a verifiable written experience history for the on-site point-of-contact for this contract. All employees will have the necessary professional credentials and certifications or qualifying situation/status prior to commencement of work.

This requirement includes all licensing and certification required for pest control applicators.

These documents must be provided by anyone who applies any chemicals or other materials, requiring any certification or licensure under this contract. Compliance with all governing agencies and regulations is the KTR’s responsibility. Any fines, penalties, or compliance costs due to any infractions are the responsibility of the KTR.

3.4 Contractor Safety Plan: The KTR will submit a safety plan describing the methods to be used for enforcing compliance with all applicable safety requirements. This plan will be designed to ensure provision and proper usage of all Personnel Protective Equipment (PPE) and that the integrity of all equipment is properly maintained in a safe configuration. The plan will also address the safe use of all equipment, including care and consideration of existing conditions, environmental and otherwise. All work will be accomplished in accordance with all federal, state, local, and base safety laws or instructions, and any other measures as deemed applicable by the Base Occupational Safety Office. The KTR will initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act (OSHA) concerning entry requirements in confined spaces and handling potential hazardous substances.

3.5 Monthly Reports: The KTR shall submit a report to the COR and the Pest Management Section within five (5) working days following each month listing all pesticide applications made.

Include target pest, pesticide name, applicator name, use concentration, amount of finished product applied, date and time of application, and detailed location of use. A DD Form 1532 will be provided at time of award to facilitate record keeping.

3.6 Final Report: The KTR shall submit a final inventory, not later than ten (10) working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO and COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

3.7 Services Delivery Summary (SDS):

Performance Objective PWS Para. Performance

Threshold

Remedy

PERFORM ATHLETIC GROUNDS

MAINTENANCE (AGM).

1. Weed & pest Control

2. Irrigation Control

3. Policing

4. Security

5. Skinned Area Mx.

6. Field leveling

7. Mowing & Trimming

8. Fertilizing & Over-seeding

9. Aeration

10. Sod Application

2. – 2.1.2.10 No more than 3combined valid customer complaints or discrepancies per month.

Re-performance within 24 hours of notification.

PERFORM ACTIVITY/ GAME

PREPARATION (AGP). The KTR must respond and ensure all playing surfaces are ready w/in 72hrs of request by 1400 on day of requested service.

1. Skinned Area Prep (infield/warning track)

2. Skinned Area Touch Up

3. AGP Watering

2.2 -2.2.4 No more than 3 combined valid customer complaints or discrepancies per month.

Re-performance within 1 hour of notification or a mutually acceptable timeframe between the KTR the COR

QUALITY CONTROL PROGRAM Quality control program identifies and reports field conditions, contractor performance, and reporting deficiencies according to this PWS and the contractor’s QC plan.

3.1 No more than 3

combined valid customer complaints or discrepancies per month.

Re-performance within 2 hours of notification.

ATHLETIC FIELD AVAILABILITY The field will be readily available for scheduled or requested use according to this PWS by 1400 on day of requested service.

2.2

(ALL)

No more than 1 valid customer complaint or discrepancy per month.

Re-performance within 1 hour of notification.

4 GOVERNMENT FURNISHED SERVICES:

4.4 The government users will install bases and home plates with the mounting fixtures (tubes). Facility deficiencies identified and reported by the contractor shall be repaired by the government.

4.5 Utilities: The Government will provide electricity, potable and non-potable water service used in job areas if necessary. Hot water is generally not available at most buildings. The KTR is responsible for all storage and related requirements in performance of this PWS.

4.6 Refuse Collection: The KTR will be responsible for transporting all materials generated under this PWS to an approved off-base facility.

4.7 Emergency Services: The Government will provide police and fire protection. All Security and Fire Emergencies call 911. For Crime Stopper call 494-7777 and Security Forces Desk call 494-2008.

In addition to government support, Satellite Beach police and fire can provide immediate law enforcement and fire support.

4.8 Emergency Medical Situations: The base hospital no longer provides emergency services. In case of an emergency medical situation, the KTR shall call 911 for assistance.

4.9 Government Furnished Facilities: The Government will provide a storage facility (building 4076) for KTR use to store equipment that is needed to maintain the athletic fields on PSFB. The Government will not be responsible or liable for any equipment lost or stolen from this facility. The assigned keys to facility shall be returned at the end of the contractual period. This facility and surrounding area must be always kept clean and neat.

5 GENERAL INFORMATION:

5.1 Hours of Operation: The Government reserves the right to establish specific days and times for performance of any work under this contract.

5.1.1 Normal Hours: The KTR shall perform all of the required services under this contract during normal duty hours, 7:30 a.m. – 4:30 p.m., Monday through Friday. Conflicts due to maintenance in the performance of this PWS shall be coordinated between the CO/COR, user, and the contractor.

5.1.2 Recognized Holidays: The Contractor is not required to work on the following holidays.

New Year's Day Juneteenth Day Columbus Day Christmas Martin Luther King's Birthday Independence Day Veteran’s Day Memorial Day President’s Day

Labor Day Thanksgiving

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

5.2 Contractor Personnel: The KTR will provide a point of contact (POC), to include a local or toll-free phone number, for all contractual matters during all hours of operation.

5.2.1 Appearance: KTR personnel will present a neat appearance and be easily recognized at all times through the use of clearly visible shirts and/or ball caps bearing the name of the organization performing this PWS. The compliance of KTR with this requirement will be monitored by the KTR and the government shall evaluate as a QCP issue.

5.2.2 Language: KTR POC must be able to read, write, speak, and understand English.

5.2.3 Qualifications: The KTR will ensure employees have verifiable professional certifications/experience prior to commencement of work on the contract.

5.2.4 Employment Restrictions: The KTR will not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the KTR employ any person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DOD 5500.7-R, Sections 2-206 and 2-303. In addition, the KTR will not employ any person who is an employee of the Department of Defense if such employment would be contrary to the policies contained in AFI 64-106, paragraph 3.

5.2.5 Employees Work Locations: The KTR’s employees will be restricted to those areas necessary to perform work under this contract as well as direct routes to and from the work site as approved by the CO. Variations shall be approved by the CO or COR prior to or before any deviation is made by the

KTR.

5.3 Physical Security:

5.3.1 Security Requirements: The KTR and all employees will comply with all Patrick Space Force Base security requirements in the performance of all work under this PWS.

5.3.1.1 Base Access/Passes/Badges: The KTR will obtain all necessary cards, passes, decals, badges, or other items required for access to Patrick SFB. Upon completion or termination of the KTR or upon expiration or termination of any employee, the prime KTR will ensure that all base identification badges/passes issued to employees and sub-KTR employees are returned to the issuing office.

5.3.1.2 Reporting Lost Badges: Lost badges must be reported within 24 hours to SFS. The KTR will submit a letter to the Security Forces, through the COR, explaining the details of the circumstances.

The COR will provide letter format to KTR in event of actual occurrence.

5.3.1.3 Combatting Trafficking in Persons: The contractor shall adhere to the requirements outlined in FAR 52.222-50, "Combating Trafficking in Persons." The contractor is responsible for implementing procedures to prevent trafficking in persons and to ensure that employees and subcontractors are aware of and comply with all relevant laws and regulations. The contractor must also ensure that subcontractors at all tiers are bound by similar requirements.

5.3.1.4 Operational Security (OPSEC) Requirements: The contractor shall implement and maintain robust OPSEC measures to safeguard sensitive information associated with operations on the DoD installation. This includes conducting an initial OPSEC assessment to identify critical information and potential vulnerabilities. The contractor must develop and execute an OPSEC plan that aligns with DoD policies, ensuring all personnel receive mandatory OPSEC training and are aware of their responsibilities in protecting classified and unclassified information. Additionally, the contractor will establish protocols for reporting OPSEC violations and provide regular updates to installation security personnel. All operational activities and communications shall adhere to established guidelines to prevent unauthorized access to sensitive data and mitigate risks associated with potential threats.

5.3.1.5 Anti-terrorism Awareness training: The contractor shall comply with the requirements set forth in DFARS 252.204-7004 which requires Contractor personnel who require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter.

5.4 Contractor Vehicles: All vehicles will be in good operable condition, registered, licensed, insured, and meet all local, state, and federal safety requirements. The company name will be prominently displayed upon each vehicle and upon all equipment used in the performance of this PWS.

5.4.1 Drivers License: KTR personnel driving motor vehicles on Patrick SFB will be in possession of a valid and current state driver’s license for the type of vehicle operated.

6 QUALITY ASSURANCE:

The Government will periodically evaluate the KTR’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

7 PERFORMANCE EVALUATION MEETINGS:

The KTR may be required to attend regular meetings as requested by the CO and COR.

Meetings will be as often as necessary as determined by the CO.

8 WORKLOAD ESTIMATE:

The Government's estimate of athletic field use and maintenance requirements represents the Government's best estimate. Workload estimates are identified in Appendix B of this PWS.

9 ENVIRONMENTAL REQUIREMENTS:

9.1 The KTR shall comply with all federal, state and local environmental codes and regulations, as well as current SLD 45 Management/Operating Plans to ensure environmental compliance at all times in the performance of operations under this contract. The KTR shall be financially responsible for all fines, penalties, or judgments imposed by a federal, state or local agency or court for environmental law violations or other damages resulting from, including but not limited to, the improper use, storage, treatment, disposal, discharge or release by the KTR or its sub-KTR’s of emissions, waste, effluent, hazardous substances, or contaminants in the execution of this contract. The KTR’s responsibility under this provision shall continue even if such violations are not discovered until after the KTR has vacated the installation and the contract is terminated. The KTR shall be the environmental point of contact responsible for coordinating environmental compliance in the service delivery plan.

Note: 45 CES Environmental Office is the single point of contact with all regulatory agencies concerning Space Force issues such as: regulatory interpretation, compliance reporting, inspections, and spills or releases. The KTR shall attend and provide necessary coordination and technical support for regulatory and Space Force inspections/audits. The KTR shall perform pre-inspections of KTR operated sites/systems prior to scheduled regulatory inspections.

Hazardous Materials must be in accordance with AFMAN 32-7002 Environmental Compliance and Pollution Prevention, Chapter 3 Hazardous Materials, 4 February 2020 and the 45th SW HAZMAT Tracking Procedures for Construction and Service Contractors. 45 CES/CEIE shall approve all hazardous materials brought on-site by the KTR prior to use. The KTR shall obtain approval using the application requirements of the HAZMAT Authorization Work Sheet (AF Form 3952), Appendix G, to the Contracting Officer and COR . Application will include required supporting documentation, including a manufacture specific Safety Data Sheet (SDS) and estimated quantities for the work prior to the start of work as required. Once the process is implemented and the KTR is trained, the KTR may submit the AF Form 3952 electronically. All HAZMAT to be used in this contract must be approved through the electronic AF HAZMAT authorization/tracking system prior to being transported onto base. The KTR shall provide quarterly HAZMAT purchase reports by the tenth day of each fiscal quarter for all HAZMAT purchases made the previous quarter. The contractor shall contact the 45 CES/CEIE Hazardous Material Management Program (HMMP) at (321) 614-5129 and/or thomas.powers.16.ctr@spaceforce.mil to review hazardous materials authorization procedures prior to hazardous materials being brought onto SLD 45 facilities.

45 CES has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. Materials must be compliant with all Clean Air Act regulations for emissions including solvent and volatile organic compound contents, and applicable National Emission Standards for Hazardous Air Pollutants requirements. The Government may alter or limit use of specific materials as needed to meet installation permit requirements for emissions. In the event 45 CES does not approve a hazardous material for use, 45 CES may provide the contractor a list of suitable substitutes; however, the KTR shall retain responsibility for finding an acceptable substitute.

The KTR shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies. The KTR shall ensure all sub-contractors comply with HAZMAT management requirements identified herein. The KTR shall develop and implement an aggressive HAZMAT reduction/elimination program.

9.2 Contract Environmental Representative: The Environmental POC shall be directly responsible for coordinating compliance with Federal, State, local, Space Force and SLD 45 requirements. At a mailto:thomas.powers.16.ctr@spaceforce.mil minimum the Environmental POC shall ensure compliance with Hazardous Waste Program requirements (including hazardous waste handling, storage, and disposal); ensure compliance with all environmental permits if applicable; ensure compliance with the hazardous materials management process requirements; compliance with natural resource protection requirements (wildlife, lighting, etc.), and coordinate the remediation of regulated substances (oils, fuels, etc.) if applicable. The Environmental POC must have adequate awareness training to accomplish the following duties;

compliance with pollution prevention procedures; storm-water pollution prevention to include Illicit Discharge Detection and Elimination (IDDE); ensure waste collection, labeling, segregation and storage requirements are met; coordinate delivery and removal of waste containers; maintain the required records and documentation, including environmental permit compliance and training. On-line training is available for contractor personnel through the Space Force TEACH at https://usaf.learningbuilder.com/account/login to educate contractor personnel on installation specific compliance programs and processes.

9.3 Clean Air Act Compliance: The KTR shall manage, store and track hazardous materials to avoid exceeding the Risk Management Program threshold quantities identified in the 40 CFR Part 68. The KTR shall comply with the requirements identified in 40 CFR 63 and Chapter 62-210 Florida Administrative Code.

Pollution Generating Equipment:

Identify air pollution generating equipment or processes that may require federal, state, or local permits under the Clean Air Act. Determine requirements based on any current installation permits and the impacts of the project. Provide a list of all fixed, machinery or operations that could generate air emissions during the project to the Installation Environmental Office (Air Program Manager).

Air Pollution-Engineering Processes:

Identify planned air pollution-generating processes and management control measures (including, but not limited to, spray painting, abrasive blasting, demolition, material handling, fugitive dust, and fugitive emissions). Log hours of operations and track quantities of materials used.

9.4 Environmental Release Notification, Response & Clean-Up: The KTR shall discontinue use of all leaking or damaged equipment until it is repaired. Exercise due diligence to prevent, contain, and respond to spills of hazardous material, hazardous substances, hazardous waste, sewage, regulated gas, petroleum, lubrication oil, and other substances regulated in accordance with 40 CFR 300.

Maintain spill cleanup equipment and materials at the work site. In the event of a spill, take prompt, effective action to stop, contain, curtail, or otherwise limit the amount, duration, and severity of the spill/release. In the event of any releases of oil and hazardous substances, chemicals, or gases;

immediately (within 15 minutes) notify the Installation Fire Department, the Installation Command Duty Officer, the Installation Environmental Office - Spill Phone 321-298-7022 and the Contracting Officer. The Senior Fire Officer will determine what response is needed for the release. The Installation Environmental Office (45 CES/CEIE) is responsible for making all external notifications.

Submit verbal and written notifications as required by the federal (40 CFR 300.125 and 40 CFR 355), state, local regulations and instructions to the Contracting Officer and the Installation Environmental Office. Spill response must be in accordance with 40 CFR 300 and applicable state and local regulations. Contain and clean up these spills without cost to the Government.

Clean up hazardous and non-hazardous waste spills. Reimburse the Government for costs incurred https://usaf.learningbuilder.com/account/login including sample analysis materials, clothing, equipment, and labor if the Government will initiate its own spill cleanup procedures, for Contractor- responsible spills, when: Spill cleanup procedures have not begun within one hour of spill discovery/occurrence; or, in the Government's judgment, spill cleanup is inadequate and the spill remains a threat to human health or the environment.

9.5 Oil Storage Including Fuel Tanks: Provide secondary containment and overfill protection for oil storage tanks. A berm used to provide secondary containment must be of sufficient size and strength to contain the contents of the tanks plus 5 inches freeboard for precipitation. Construct the berm to be impervious to oil for 72 hours that no discharge will permeate, drain, infiltrate, or otherwise escape before cleanup occurs. Use drip pans during oil transfer operations; adequate absorbent material must be onsite to clean up any spills and prevent releases to the environment.

Cover tanks and drip pans during inclement weather. Provide procedures and equipment to prevent overfilling of tanks. If tanks and containers with 55 gallon or greater capacity having an aggregate above ground capacity greater than 1,320 gallons will be used, a Spill Prevention Control and Countermeasure (SPCC) plan meeting the requirements of 40 CFR 112 is required. This SPCC plan must be submitted to Installation Environmental Office for approval prior to implementation. Do not bring underground storage tanks to the installation. .

Monitor and remove any rainwater that accumulates in open containment dikes or berms. Inspect the accumulated rainwater prior to draining from a containment dike to the environment, to determine there is no oil sheen sent.

9.6 Emergency Planning & Community Right to Know Act (EPCRA): The KTR shall provide chemical usage data for each calendar year for all activities associated with contract operations. The KTR shall comply with request from the government for the data and the KTR shall input data into the electronic database provided by the government (SLD 45 EPCRA Inventory Collection Application).

9.7 Pollution Prevention: The KTR shall participate in the SLD 45 Recycling Program. The program recycles all paper; cardboard, plastic bottles and aluminum drink containers, glass, used oil filters, and toner cartridges. The KTR shall comply with all requirements of the Space Force Green Procurement Program (GPP) to include purchasing recycled content products, energy star products, water efficient and bio-based products. The KTR shall maintain a continuous program for identifying any pollution prevention opportunities in processes associated with KTR operations. The KTR shall comply with the SLD 45 Integrated Solid Waste Management Plan (ISWMP). The KTR shall provide monthly reports to COR/Solid Waste Manager for tonnage of green waste and solid waste disposed of at the landfill.

9.8 Environmental Management System (EMS): The KTR shall conform to the requirements of the installation’s EMS, in accordance with AFI 32-7001, Environmental Management. The KTR shall provide all necessary information and support to the installation EMS coordinator and cross-functional team so environmental aspects and impacts can be assessed for KTR-operated processes. The KTR shall support the EMS assessment process. The KTR shall make facilities, personnel, and records available for review during environmental compliance assessments.

9.9 Natural Resources: The KTR shall protect all natural resources from adverse impacts including damage to water, vegetation, wetlands, fish, birds and other wildlife. The KTR shall protect habitat of all wildlife (i.e., bird nests, tortoise burrows, scrub oak vegetation, etc.). The KTR shall contact the 45 CES Environmental prior to actions if there is a potential to impact any natural resources.

9.10 Cultural Resources: The KTR shall protect cultural resources including known archaeological sites. The KTR shall immediately contact the 45 CES Environmental for guidance if there is an inadvertent discovery of cultural resources (i.e., artifacts).

9.11 Environmental Impact Analysis Process: The KTR shall provide enough detailed information on all work requests (AF Form 332) for the Government to accomplish a proper environmental analysis and assessment of environmental impacts of the proposed action in compliance with NEPA, 32 CFR 989 and SLD 45 Instruction (SWI) 32-7002. The 45 CES Environmental may request the KTR to submit a completed AF Form 813. The KTR shall identify Alternatives to each action (work request) on the AF Form 813. The KTR shall receive, maintain and comply with final approved EIAP documentation prior to expenditure of funds for the requested action in accordance with 32 CFR 989, and SLD 45I 32-7002. Reference the Facility Maintenance section for additional requirements regarding environmental analysis and processing of work requests.

9.12 Storm water: The KTR shall report any damaged storm-water control structures to the 45 CES Environmental regardless of responsibility of damage. (Note: all storm-water structures to include dry swales, wet detention systems, and percolation pipes are permitted and require routine maintenance and upkeep to stay in compliance with State regulations) The KTR shall protect and police all storm water inlets for the intrusion of grass clippings, sediment, or trash while conducting any ground maintenance activity. The KTR shall report any observed illicit discharge into any storm-water inlet that is noted during day-to-day activities to the 45 CES Environmental. The KTR shall have basic storm-water awareness and illicit discharge training will be provided by the appointed Environmental POC at least once annually to all maintenance personnel that can affect storm-water quality and reported to the 45 CES Environmental by November of each year as required by the Patrick SFB Multi Sector Generic Permit (MSGP) and Municipal Separate Storm Sewer System (MS4) Permit. The KTR shall obtain authorization through the 45 CES Environmental prior to the application of any fertilizer, herbicide, or pesticide. The KTR shall not perform any emergency maintenance activities on equipment outside or over impervious surfaces without first ensuring Best Management Practices (BMPs) are in place to catch any potential storm-water pollutant. All contaminated materials will be collected and disposed as provided in the SLD 45 Integrated Solid Waste Management Plan (ISWMP) as well as SLD 45 Hazardous Waste Management Plan (HWMP), and all applicable policies, regulations, and laws.

9.13 Drinking Water: The KTR shall coordinate with CEO Backflow Prevention Manager prior to any connection to the public drinking water system. The KTR shall utilize hoses with appropriate protection as defined by the CEO Backflow Prevention Manager prior to installation or usage.

9.14 Wastewater: The KTR shall not dispose of any non-domestic wastewater into the sanitary sewer unless coordinated through and approved by 45 CES Environmental.

9.15 Hazardous Material Management for Ozone Depleting Substance(s): The KTR shall not perform any work which involves Ozone Depleting Substance (ODS). In the event the KTR identifies a piece of equipment which requires repair/removal they shall contact the Installation Environmental Office and Contracting Officer.

9.16 Pesticides: All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the COR ). The KTR shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (SDS) that will be used to perform the required services. This information shall be provided to the COR for coordination with the Pest Management Section no less than 25 days prior to use. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the KTR’s failure to use reasonable care causes damage to any of this property, the KTR shall replace or repair the damage at no expense to the Government as the CO directs. If the KTR fails or refuses to make such repair or replacement, the KTR shall be liable for the cost, which may be deducted from the contract price.

9.17 Pesticide Storage and Mixing: All pesticide storage and mixing operations shall be performed off base. Vehicles used for pesticide applications shall be labeled “Contaminated with Pesticides.”

Vehicles must have lockable storage compartments for transportation of all pesticides to and from the job site. MSDS’s and product labels for pesticides must be on hand at all times. Chemicals shall not be stored in work vehicles on base.

Note: As a matter of policy, DoD prohibits storage or disposal of non-DoD owned toxic or hazardous materials on DoD installations.

9.18 Monthly Reports: The KTR shall submit a report to the COR and the Pest Management Section within five (5) working days following each month listing all pesticide applications made.

Include target pest, pesticide name, applicator name, use concentration, amount of finished product applied, date and time of application, and detailed location of use. A DD Form 1532 will be provided at time of award to facilitate record keeping.

9.19 Enforcement: The KTR is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency. Armed Forces Pest Management Board (AFPMB) Standard Pesticide List is available at the following link:

http://www.afpmb.org/sites/default/files/pubs/standardlists/dod_pesticides_list.pdf.

9.20 Hazardous Materials Inventory: The KTR shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The KTR shall maintain a complete copy of all approved SDS and approved AF Form 3952 for each material item.

9.21 Hazardous Materials Management: The KTR shall never leave hazardous materials unattended and shall remove all hazardous materials by the end of each workday. KTR shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

9.22 Hazardous and Controlled Waste: The KTR shall manage all hazardous, non-hazardous, industrial, and universal wastes in…