Attach-02_PWS FCA IDIQ Rev. 30 Jan 23.pdf

AIR FORCE

ENTERPRISE

FACILITY CONDITION

ASSESSMENT (FCA)

SUPPORT

PERFORMANCE WORK STATEMENT

INDEFINITE DELIVERY/INDEFINITE QUANTITY

(ID/IQ)

30 January 2023

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 Mission 6

1.2 Purpose 6

1.3 Scope 6

2.0 REQUIRED SERVICES 6

2.1 Definition 6

2.2 Facilities Inventory 6

2.2.1 Facility Records Maintenance 6

2.2.2 Duplicate Facility Records 7

2.2.3 Facility System Inventories 7

2.2.4 Facility System Inventory Validation 7

2.2.5 Facilities System Inventory Requirements 7

2.3 Facilities Assessment 7

2.3.1 Facilities Assessment Rating Method 7

2.3.2 Facilities Assessment Results 7

2.4 Systems to be Inventoried and Assessed 7

2.5 Data Collection and Validation 8

2.6 Automated Data Processing (ADP) Systems 8

2.7 Data Repository 8

2.8 Data Collection 8

2.9 Monthly Progress Reports 9

2.10 Workload Estimates 9

2.11 Implementation Process Steps for TO Requirements 9

2.11.1 Base Visit Schedule (Step 1) 9

2.11.2 Initial Contact with Installation; Pre-Planning Meeting (Step 2) 9

2.11.3 Review of Installation Security Requirements (Step 3) 9

2.11.4 Coordination of Visit with Installation POC (Step 4) 10

2.11.5 Development of Work Action Plan (WAP) (Step 5) 10

2.11.6 Review of WAP with Installation / COR (Step 6) 10

2.11.7 Inventory and Assessment Equipment / Tools (Step 7) 10

2.11.8 Use of BUILDER Remote Entry Database (BRED) (Step 8) 10

2.11.9 Site Visit In-Brief (Step 9) 10

2.11.10 FCA Site Visit at TO Installation(s) (Step 10) 11

2.11.11 Inventory and Direct Assessment Data Collection (Step 11) 11

2.11.12 Documentation of Data Anomalies and Reconciliation (Step 12) 11

2.11.13 Site Visit Out-Brief (Step 13) 11

2.11.14 FCA Contract Deliverables (Step 14) 12

2.11.15 Work Action Plan Template 12

2.12 Non Severable/Commercial Services 12

3.0 PROGRAM MANAGEMENT 12

3.1 General Requirements 12

3.1.1 Key Personnel 12

3.1.1.1 Program Manager (PM) 12

3.1.1.2 Program Manager (PE) 12

3.1.3 Assessment Team 12

3.1.4 Direction of Contractor 12

3.1.5 Program Management Reviews 12

3.1.6 Government of Contractor Program Management Problems 12

3.2 Schedule 12

3.3 Contractor Furnished Supplies and Services 13

3.4 Government Notification of Employee Departure from Contract 13

3.5 Training 13

3.6 Government Team Members 13

3.6.1 Government Multi-Functional Team 13

3.6.2 Contracting Officer (CO) 13

3.6.3 Contract Administrator (CA) 13

3.6.4 Contracting Officer’s Representative (COR) 13

4.0 MANAGING CONTRACTOR PERFORMANCE 13

4.1 Example Services Summary (SS) 13

4.2 Quality Assurance 15

4.3 Performance Assessment Report (PAR) 15

4.3.1 Quality of Product or Service 16

4.3.2 Schedule 16

4.3.3 Business Relations 16

4.3.4 Management of Key Personnel 16

5.0 GENERAL INFORMATION 17

5.1 Changes/Deviations 17

5.2 Duty Hours 17

5.3 Place of Performance 17

5.4 Period of Performance (PoP) 17

5.5 Legal Holidays 17

5.6 Foreign Nation Support (Permission to Conduct Business) 17

6.0 DATA DELIVERABLES 18

6.1 Data Deliverables 18

6.2 Transition of Deliverables 18

6.2.1 Calendar Days, Weekends, Federal Holidays 19

6.2.2 Government Review of Deliverables 19

6.3 Deliverable Details 19

6.3.1 Work Action Plan (WAP) 19

6.3.2 Safety Plan 19

6.3.3 Quality Control 20

6.3.3.1 Contractor Quality Control 20

6.3.3.2 Quality Control Plan 20

6.3.4 Field Survey In-Brief and Out-Brief Reports 20

6.3.5 Installation Trip Report 20

6.3.6 BRED Electronic Database 21

6.3.7 Photographs 21

6.3.8 Installation Status Report Requirements 21

6.3.9 Installation Status Reports 21

6.3.10 Program Progress Report 22

7.0 TASK ORDER ORDERING PROCEDURES 22

7.1 Centralized and Decentralized 22

7.1.1 Centralized 22

7.1.2 Decentralized 22

7.1.2.1 Delegation of Procurement Authority (DPA) 22

7.1.2.2 Obtaining a DPA 22

7.2 Request for Task Order Proposal (RTOP) 22

7.3 RTOP Validation 23

8.0 SECURITY 23

8.1 Position of Trust 23

8.2 Security Documentation 23

9.0 INFORMATION ASSURANCE (IA) REQUIREMENTS 23

9.1 IA Certification 23

9.2 Contractor Consent to Background Checks 23

9.3 Access to Government Facilities with Controlled or Restricted Areas 24

9.4 Security Training 24

9.5 Local Air Force Base Regulations 24

9.6 Access to Installation during Force Protection Conditions (FPCONs) 24

10.0 TRAVEL 24

10.1 Travel Coordination 24

10.2 Required Travel Credentials for OCONUS 24

11.0 MATERIALS 25

12.0 OTHER PERTINENT INFORMATION 25

12.1 Conflicts of Interest 25

12.2 Contractor Manpower Reporting 25

12.3 Non-Disclosure Agreements 25

12.4 Non personal Services 25

12.5 Government Down Time for Various Authorities including the POTUS VPOTUS, SecDef, SecAF, AFMC/CC, AFCEC/CC and 772 ESS/CC 26

13.0 REQUIRED QUALIFICATIONS 26

14.0 APPLICABLE DOCUMENTS 26

14.1 UFC Documents 26

14.2 OSHA OTM 27

14.3 USACE EM 385-1-1 27

15.0 APPENDICES 27

Appendix A AF CE SMS Playbook Appendix B Foundations (A10) Inventory and Assessments Manual Appendix C Basement Construction (A20) Inventory and Assessments Manual Appendix D Superstructure (B10) Inventory and Assessments Manual Appendix E Exterior Enclosure (B20) Inventory and Assessments Manual Appendix F Roofing (B30) Inventory and Assessments Manual Appendix G Interior Construction (C10) Inventory and Assessments Manual Appendix H Stairs (C20) Inventory and Assessments Manual Appendix I Interior Finishes (C30) Inventory and Assessments Manual Appendix J Conveyance (D10) Inventory and Assessments Manual Appendix K Plumbing (D20) Inventory and Assessments Manual Appendix L HVAC (D30) Inventory and Assessments Manual Appendix M Fire Protection (D40) Inventory and Assessments Manual Appendix N Electrical (D50) Inventory and Assessments Manual Appendix O Site Improvements (G20) Inventory and Assessment Manual Appendix P Contractor Qualifications and Experience Appendix Q Delegation of Procurement Authority (DPA) Appendix R Request for Task Order Proposal (RTOP) Appendix S Acronyms Appendix T Workload Estimates Appendix V List of Possible Installations to be Inventoried/Assessed by Contract to include

Geographically Separated Units (GSU) Appendix W SMS Inventory Validation Checklist

TABLES

Table 1 Required Systems for FCA 8 Table 2 Services Summary / Performance Objectives 14 Table 3 Deliverables Covered in this Contract CDRLS 18 Table 4a Estimated CONUS Work Loads 38 Table 4b Estimated OCONUS Work Loads 38

1.0 INTRODUCTION

1.1 Mission. This Performance Work Statement (PWS) facilitates infrastructure assessment support to ensure consistent and reliable data necessary for sound strategic investment decisions in managing the United States Air Force built environment. The Air Force Civil Engineer Center (AFCEC), Operations Directorate, Asset Visibility Division (COA), Facilities Branch (AFCEC/COAF) are responsible for facility condition assessments (FCAs) on Air Force (AF) and Space Force (SF) bases in accordance with the Office of Secretary of Defense (OSD), 2013 Sustainment Management System (SMS) implementation mandate.

1.2 Purpose. The purpose of this contract is to provide FCA services support under an Indefinite Delivery, Indefinite Quantity (IDIQ) contract that supports the entire AF enterprise. The IDIQ will be competed as two (2) single awards from one (1) solicitation; one (1) Small Business (SB) awardee for Continental United States (CONUS) locations, and one (1) unrestricted/Large Business (LB) awardee for Outside Continental United States (OCONUS) and Air Force Central Command (CENTCOM), Area of Operation (AOR) locations. Support may include FCA data collection and facility data system updating.

1.3 Scope. This IDIQ shall serve as an AF vehicle to provide a variety of FCA tasks and support functions, including inventory and assessment of buildings. Buildings are defined as roofed and floored facilities enclosed by exterior walls and consisting of one or more levels that are suitable for single or multiple occupancy classes or functions. For the purposes of this PWS, the term “facilities,” includes buildings. The objectives and requirements identified within this PWS are described in general terms.

Each Task Order (TO) shall specifically address task requirements, project scheduling, and other related performance criteria as necessary.

2.0 REQUIRED SERVICES

2.1 Definition. The Contractor shall provide the AF with services to create inventory, validate inventory, and assess buildings according to the most current version of the AF Sustainment Management System (SMS) Playbook and the attached USAF Built Infrastructure Inventory and Assessment Manuals; see Appendices A through W. These services will be required in various combinations and the description of these services will be further defined in the PWS attached to subsequent, individual TOs.

2.2 Facilities Inventory. The Contractor shall provide services to create, validate, and document the inventory of facilities in accordance with the established SMS Playbook and attached USAF Built Infrastructure Inventory and Assessment Manuals. The Contractor shall comply with established naming conventions specific to each installation. The Contractor shall input all newly created facility inventory records into the AF production instance of SMS BUILDER directly, using BUILDER Remote Entry Database (BRED) or by an alternate means. Any alternate means of data upload must be coordinated through the Contracting Officer’s Representative (COR) and approved at least five (5) work days in advance by the Contracting Officer (CO). COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.2.1 Facility Records Maintenance. The Contractor shall maintain the SMS BUILDER facility inventory in total synchronization with the AF Accountable Property System of Record (APSR), NexGen IT, following performance thresholds defined in Table 2, Services Summary. Any discrepancies in APSR will be noted and documented in the Installation Status Report per para 6.3.9 item (c).

2.2.2 Duplicate Facility Records. The Contractor shall not create duplicate facility records. If the Contractor identifies existing duplicate facility records, the Contractor shall notify the COR within two

(2) work days and request direction about how to resolve the duplication. COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.2.3 Facility System Inventories. The Contractor shall create system inventories, when not inventoried, according to SMS Playbook instructions, individual system Inventory/Assessment Manuals and as required by the specific TO PWS. COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.2.4 Facility System Inventory Validation. The Contractor shall review, validate, and update the existing detailed inventory database to document all identified changes and correct all identified errors, and shall inventory all newly installed systems as required by the specific TO PWS. The Contractor shall validate existing inventory utilizing the established SMS Inventory Validation Checklist in Appendix W.

COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.2.5 Facilities System Inventory Requirements. The specific TO PWS will define the systems that must be inventoried or validated for each facility. COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.3 Facilities Assessment/re-assessment. The Contractor shall provide services to assess and document existing facilities in accordance with the established SMS Playbook and attached USAF Built Infrastructure Inventory and Assessment Manuals. The Contractor shall input all new assessments into the AF production instance of SMS BUILDER directly, using BUILDER BRED or by an alternate means.

Any alternate means of data upload must be coordinated through the Contracting Officer’s Representative (COR) and approved at least five (5) work days in advance by the Contracting Officer (CO). COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.3.1 Facilities Assessment Rating Method. The Contractor shall assess all inventoried systems in accordance with the SMS Playbook and attached USAF Built Infrastructure Inventory and Assessment Manuals. Contractor shall use the SMS BUILDER 9-point direct rating method as described in the SMS Playbook. COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.3.2 Facilities Assessment Results. The Contractor shall ensure assessment of all existing component-sections as established in the existing Government inventory. The Government may specify additional assessment quality requirements in individual TOs. COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.4 Systems to be Inventoried and Assessed. (Define Systems in Table 1 below identifies the required systems to be inventoried and assessed, as: a 7-System group (B20, B30, C10, D20, D30, D40, D50); A 5-System Group (A10, A20, B10, C20, C30); or a 12-system group (A10, A20, B10, B20, B30, C10, C20, C30, D20, D30, D40, D50). The Contractor shall note inaccuracies with existing BUILDER™ data for the inventory and facilities identified in the Installation Status Reports. Systems inventoried and assessed shall be included in the Draft and Final Installation Status Reports. The Draft Installation Status Report shall be due twenty one (21)-calendar days following completion of Task Order, Facility Condition Assessment, Site Visits at installations. Final Installation Status Report shall be due fourteen

(14) calendar days following corrective comments or three (3) calendar days following confirmation of accuracy from Government. (CDRL A003)

The Installation Status Report shall:

1). Identify BUILDER™ data anomalies associated with the facilities and associated inventory in the TO PWS; 2). Illustrate BUILDER™ data inaccuracies and reconciliation of anomalies and 3). Provide comments on each anomaly for basis of reconciliation. COR and Installation POC will monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

Table 1

Required Systems for FCAs

UNIFORMAT-II SYSTEM DESIGNATIONS SYSTEMS

A10 Foundations A20 Basement Construction B10 Superstructure B20 Exterior Enclosure B30 Roofing C10 Interior Construction C20 Stairs C30 Interior Finishes D20 Plumbing

D30 HVAC

D40 Facility Fire Protection D50 Facility Electrical

A10, A20, B10, C20, C30 5-Systems B20, B30, C10, D20, D30, D40, D50 7-Systems

A10, A20, B10, B20, B30, C10, C20, C30, D20, D30, D40, D50 12-Systems

2.5 Data Collection and Validation. The Contractor shall obtain and validate data through field research, existing documentation, and interviewing of USAF Civil Engineer Squadron (CES) personnel at individual installations. Contractor shall review as-built drawings as needed to validate systems data.

2.6 Automated Data Processing (ADP) Systems. The Contractor shall possess the expertise and capability to use ADP systems utilized by AFCEC and its customers in support of the requirements of this PWS. The applicable ADP systems include:

• BUILDER™

• BRED

• AFCEC and AF SharePoint sites

The Contractor shall be required to provide its own computer hardware, that supports using BUILDER™ and BRED, as required to accomplish the work as described in the PWS.

2.7 Data Repository. Contractor shall store, transmit, evaluate and/or present data generated in support of the AFCEC mission.

2.8 Data Collection. The Contractor shall perform data collection in support of AFCEC’s asset management programs in accordance with the requirements of the TO-specific PWS. Data collection will consist of obtaining existing information in the form of building drawings/reports and inputting them into the BUILDER™ via BRED. The Contractor shall compile Data Collection findings into an Installation Status Report, which is due twenty-one (21) calendar days following completion of FCA site visit and TO requirements. (CDRL A002)

2.9 Monthly Progress Reports. The Contractor shall provide monthly progress updates with AFCEC (Online/Teleconference) covering the current status of all task orders, including all meetings, briefings, reports, and the status of all field (installation-level) work. Reports shall be submitted utilizing and applying computer software to include: Microsoft Office (Excel, Word, Power Point), BUILDER™, Autodesk AutoCAD, etc. The Program Progress Report is due no later than the 25th day of each reporting month. The following shall be included in each Program Progress Report: (CDRL A004)

• Pre-Planning Meeting with installation (online/teleconference)

• Pre-Visit Meeting with team members (online/teleconference)

• In-brief with base personnel (at installation)

• Out-brief with base personnel (at installation)

• Status of required reports

• Status of field (installation-level) work in progress

2.10 Workload Estimates. The Air Force estimates 692 to 1,384 facilities shall require FCAs annually.

The facility systems to be assessed will consist of five (5), seven (7) or twelve (12) systems. Estimated workload quantities have been identified in the Proposal Price Schedule as Contract Line Items (CLINs).

The Proposal Price Schedule is included as an attachment to the solicitation. And, the system quantities, by year, have been included in the PWS as Appendix T. These CLINs provide workload estimates for CONUS, OCONUS and CENTCOM AOR facility system during: Base Year and Option Years One (1), Two (2), Three (3) and Four (4).

2.11 Implementation Process for TO Requirements. The following sections provide a process outlining the procedures developed by AFCEC to perform FCA data collections for the Air Force for each TO unless stated otherwise in specific TO PWS. The Contractor shall be required to support AFCEC/COAF during the following steps in full compliance with the performance thresholds defined in Table 2, Services Summary.

2.11.1 Base Visit Schedule (Step 1). The Contractor shall develop a base visit schedule to accomplish FCAs at the installation(s) identified in the TO PWS. The Contractor shall establish one point of contact, with an alternate coordinating the directly to the Installation POC. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.2 Initial Contact with Installation; Pre-Planning Meeting (Step 2). with the COR and installation Point of Contact (POC), and hold a Pre-Planning Meeting, NLT three (3) calendar days after award of TO. Record of Meeting is due to COR and installation POC two (2) calendar days after Pre-Planning Meeting. As a minimum the Record of Meeting shall include: date of meeting, list of participants, summary of items discussed, and any other pertinent data. Installation POC(s) shall be provided by Government upon award. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.3 Review of Installation Security Requirements (Step 3). The Contractor, with the base POC, shall review the security requirements for building access. Any security approvals, escorts, or access badges shall be acquired by the Contractor. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.4 Coordination of Visit with Installation POC; Pre-Visit Meeting (Step 4). The Contractor shall coordinate / scheduled FCA site visit with COR and installation POC no later than seven (7) calendar days after award of TO. Pre-Visit Meeting should discuss pending FCA site visit schedule, key site visit participants from the installation and Contractor team, and pertinent information to include: facility special security access, escort requirements / controlled areas, hours of operation for each facility, safety issues, photographic restrictions, as-built drawings, facility maintenance records, and information on roof, attic, vault, basement accessibility. The Contractor reviews this data, asks any clarifying questions, and determines if there are assets at the facility that may need to be inventoried or added to the Real Property Inventory Database (RPID). Record of Meeting is due to the COR and Installation POC two (2) calendar days after Pre-Visit Meeting. Result of Pre-Visit Meeting will be a Work Action Plan for the FCA site visit; see paragraph 6.2.1. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.5 Development of Work Action Plan (WAP) (Step 5). The Contractor, in concert with the base POC, will develop a logical Work Action Plan to identify which facilities will be visited each day and the date/time of each visit throughout the assessment period. The Contractor shall deliver WAP to the CO and COR within twenty-one (21) calendar days following award of individual Task Order. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.5 Development of Work Action Plan (WAP).

2.11.6 Review of WAP with Installation / COR (Step 6). The Contractor, in concert with the base POC, will review the WAP. If there are facilities with complete and current assessments identified to be accomplished in the TO, the Contractor shall not reassess those facilities and note their removal from the FCA list within the Installation Trip Reports. (Reference: PWS, Para. 6.3.1) The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.7 Inventory and Assessment Equipment / Tools (Step 7). The Contractor may need to acquire certain equipment to perform FCA data collection. It is not expected that the base will be able to provide any necessary equipment to assist the Contractor in performing FCA data collections. Necessary equipment could include: ladder, binoculars and mirror, flashlight, measuring tape, electronic or laser tape, small measuring wheel, screwdriver, awl, pliers, hammer, mallet, voltmeter, ammeter, circuit and ground fault circuit interrupter (GFCI) tester, infrared surface thermometer, level and plumb bob, camera.

2.11.8 Use of BUILDER Remote Entry Database (BRED) (Step 8). The Contractor retrieves and checks out the facility and system data into the BUILDER™ Remote Entry Database (BRED), which will enable team members to access the information while performing the assessment. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.9 Site Visit In-Brief (Step 9). Prior to beginning the FCA data collection and BUILDER™ data validation efforts, the Contractor shall provide an In-Brief to base personnel to inform them of the activities that will take place. The Contractor shall coordinate with the base POC to schedule the In- Brief. Attendees to the In-Brief may include: AFCEC/COAF, Base Civil Engineer, Deputy Base Civil

Engineer, Chief of Operations, Chief of Engineering, members of Operations and Engineering Flights, and the Installation Real Property Officer. Some attendees may opt to attend via telecom. The Contractor shall document attendance of In-Brief and include the information in the Trip Report. The Contractor shall coordinate with the COR on each In-Brief presentation prior to delivering it to the installation(s) identified in TO PWS. In-Brief Meeting Report is due to the COR and Installation POC seven (7) calendar days before In-Brief and FCA site visits. The In-Brief, Record of Meeting is due one (1) calendar day after the In-Brief. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.10 FCA Site Visit at TO Installation(s) (Step 10). The Contractor shall go to each base visit to perform FCA data collection IAW TO PWS. The Government COR may accompany the Contractor on some of the initial base visits to ensure the FCAs are being done according to Air Force SMS Playbook and USAF Built Infrastructure Inventory and Assessment Manuals. The Contractor shall coordinate with the installation POC to ensure they have accumulated relevant data from their respective informational sources, to include: facility drawings, real property records, and facility maintenance records. The Contractor shall meet with base personnel to coordinate facility inventory / condition assessment and Real Property / BUILDER™ data validation efforts.

2.11.11 Inventory and Direct Assessment Data Collection (Step 11). The Contractor shall provide direct assessment data collection of equipment and document inspections using BUILDER™.

The Contractor shall update BUILDER™ inventory with newly identified components; update assessments of existing components and delete components that should not be inventoried per the USAF Built Infrastructure Inventory and Assessment Manuals. It is critical to confirm the year installed (default from Real Property Assets Database (RPAD)) or to determine the year installed for each component.

BUILDER SMS uses the Install Date, life cycle degradation curves and assessment observations to establish Condition Index (CI) for each Component Section. Under no circumstances should age be factored into a Direct Condition Rating (DCR) or Distress Survey assessment. Ratings are based on condition, operability and/or serviceability only. BUILDERTM SMS already factors in the age from the Install date when BUILDERTM SMS calculates condition. The Contractor shall provide detailed comments for those inventoried equipment items assessed with an “Amber” or “Red” rating. The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.12 Documentation of Data Anomalies and Reconciliation (Step 12). The Contractor shall note all BUILDER™ data anomalies and how they were reconciled. Reconciliation shall show the original information, what changed, how the change was addressed, and any comments regarding the Real Property item regarding discussions with base personnel and/or efforts to correct the anomaly. Any discrepancies in APSR will be noted and documented in the Installation Status Report per para 6.3.9 item (c).

2.11.13 Site Visit Out-Brief (Step 13). After completing FCA data collection and BUILDER™ data validation, the Contractor shall notify the COR and base POC. The Contractor shall provide an Out-Brief to base CES personnel to inform them of the activities that have taken place. The Contractor shall coordinate with the base POC to schedule the Out-Brief. It is expected that the attendees will be the same as those that were present in the In-Brief. The Contractor shall document attendance and include the information in the Trip Report. The Contractor shall coordinate with the COR on each Out-Brief presentation prior to delivering it to the bases. The Out-Brief Meeting Report is due one calendar (1) day before Out-Brief. The Out-Brief, Record of Meeting is due three (3) calendar days after the Out-Brief.

The Installation POC (customer) and the COR shall monitor accomplishment of work following the performance thresholds defined in Table 2, Services Summary.

2.11.14 FCA Contract Deliverables (Step 14). The Contractor shall provide deliverables described in Paragraph 6.1.

2.11.15 Work Action Plan Template. The Contractor shall provide a template that meets the minimum requirements s detailed in Paragraph 6.3.1. Insert place holders for installation provided information.

2.12 Non-Severable/Commercial Services. The Contract Line Item Number’s (CLINs) associated with performing FCAs on this IDIQ contract are for non-severable, commercial services.

3.0 PROGRAM MANAGEMENT

3.1 General Requirements.

3.1.1 Key Personnel. The Contractor shall identify the following Key Personnel in their proposal.

3.1.1.1 Program Manager (PM). The Contractor shall provide a primary and an alternate PM who is responsible for program management of the basic contract and subsequent TOs. The Contractor PM shall comply with all requirements of Appendix P Section 1.3. The Contractor PM shall coordinate and communicate with the Contracting Officer’s Representative (COR) (AFCEC/COAF) on all ID/IQ contract issues. The Contractor PM shall coordinate and communicate with the Installation POC (customer) on specific installation related issues.

3.1.1.2 Project Engineer (PE). The Contractor shall provide a primary and an alternate PE who is responsible for the execution of each TO and is the leader of the assessment team. The Contractor PE shall comply with all requirements of Appendix P Section 1.2. The Contractor PE shall work with the Contracting Officer’s Representative (COR) (AFCEC/COAF) on all contract issues. The Contractor PE shall coordinate and communicate with the Installation POC (customer) on specific installation related issues.

3.1.2 Assessment Team. The assessment team shall be made up of Facility Inspectors meeting all of the qualifications of Appendix P Section 1.1. The assessment team disciplines must be tailored to meet the individual Task Order requirements. Each team must contain a diverse set of assessment experience made up of disciplines that align with the specialties outlined within the SMS Playbook and IAW individual Task Order scope.

3.1.3 Direction of Contractor. The only Government party authorized to modify the contract is the Contracting Officer (CO). The Contracting Officer Representative can only provide non-binding clarification of the contract. The Contractor shall immediately notify the CO and COR if anyone besides the CO have directed the Contractor to perform scope outside the PWS.

3.1.4 Program Management Reviews. The Contractor shall meet periodically with the Task Order CO, COR and Installation POC to review performance via Program Management Reviews (PMRs). PMRs may be held weekly, but not less than monthly. The PMRs shall cover status and feedback on performance measures, Contractor performance, and any significant events. The PM shall provide meeting minutes to the Government Representative and/or the COR. The Government Representative and/or COR will provide written notice to the task order PM identifying any areas of non-concurrence.

3.1.5 Government of Contractor Program Management Problems. The Contractor shall identify, document, and notify the CO and COR of actual or potential Contractor program management problems and deficiencies. The Contractor shall also perform corrective actions for all identified Contractor program management problems and deficiencies.

3.2 Schedule. Contractor shall adhere to all TO scheduled timelines, milestones, delivery schedules, and administrative requirements to include scheduled on-time delivery of reports, data products, billing invoices, staffing of personnel, and action item completion.

3.3 Contractor Furnished Supplies and Services. Except for those items or services specifically stated in the TO as Government furnished, Contractor shall furnish the required supplies and services needed to perform the contract.

3.4 Government Notification of Employee Departure from Contract. The Contractor shall notify the CO and COR (via telephone contact and e-mail) within twenty-four (24) hours an employee no longer works on a project for which he/she had been granted Government computer access.

3.5 Training. The Contract Manager (CM) shall ensure all employees possess the skills and experience necessary to support the requirements of this contract as stated in the ID/IQ contract PWS. The Government will not pay for training necessary to meet requirements for TOs awarded under this contract. The Contractor shall be solely responsible for all cost incurred to meet training requirements and shall not charge the Government, this contract, or any other Government contract for necessary training.

3.6 Government Team Members.

3.6.1 Government Multi-Functional Team. The Government will identify specific names, addresses, phone numbers and e-mail addresses of the Government team at the TO level as follows.

Contracting Officer (CO) and Contract Administrator (CA) 772d Enterprise Sourcing Squadron (772 ESS/PKD) 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403

Contracting Officer’s Representative (COR) Air Force Civil Engineer Center (AFCEC/COAF) 139 Barnes Drive, Suite 1, Tyndall AFB, FL 32403

3.6.2 Contracting Officer (CO). The Government official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only person authorized to direct the Contractor, make changes to the contract and/or task order, and accomplish actions to obligate federal funding on the contract vehicle.

3.6.3 Contract Administrator (CA). The Government official who accomplishes contract and TO administration duties such as preparing required documentation and communicating with the Contractor on behalf of the CO.

3.6.4 Contracting Officer’s Representative (COR). The COR is the Government official nominated by AFCEC Facilities Division Chief (AFCEC/COA). The Contractor shall receive a copy of the written COR designation upon award of contract. The COR shall provide technical assistance and clarification required for the performance of this task and shall provide technical evaluations as required.

4.0 MANAGING CONTRACTOR PERFORMANCE

4.1 Example Services Summary (SS). The Services Summary (Table-2) summarizes the most important performance objectives and performance thresholds (specific standards) as identified within the body of the PWS. The Contractor’s performance shall be assessed monthly by a process that measures success towards achieving defined TO performance objectives listed in the SS. The SS will be IAW AFI 63-101, Acquisition and Sustainment Life Cycle Management, AFI 63-138, Acquisition of Services and Federal Acquisition Regulations (FAR) Subpart 37.6, Performance-Based Acquisition. Note that the SS does not identify every service required, but those services considered most important for mission accomplishment. The absence of any performance objective and threshold from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any provision of the contract.

Table 2: Services Summary

PWS

Para.(s)

Performance Objective

(PO)

Performance Threshold Surveillance Method

2.11.1 2.11.2 2.11.3 2.11.4 2.11.5 2.11.6 2.11.9

PO-1:

Pre-Base Visit Preparation:

Coordinate and conduct meetings with Air Force personnel prior to arriving at each base.

Acceptable (A):

No more than five (5) substantiated customer complaints allowed per TO.

Periodic inspection monthly and/or by TO, and Customer feedback.

2.11.9 2.11.13

PO-2:

On-Base Visit Meetings:

Coordinate and conduct necessary In-Briefs prior to conducting FCA Inventory / Assessment, and Out-Briefs after completion of Site Visit with Air Force personnel while at each location.

Acceptable (A):

No more than five (5) substantiated customer complaints allowed per month.

Customer feedback.

2.2 2.2.3 2.2.4 2.2.5 2.4 2.11.8 2.11.11

PO-3.

Initial Inventory and Inventory Updates:

Provide updated inventory data in accordance with the SMS Playbook and USAF Built Infrastructure Inventory and Assessment Manuals for all required Uniformat II Classes.

Acceptable (A):

No more than five (5) correctable errors allowed per TO.

Periodic inspection monthly and/or by TO, and Customer

Para.(s)

Performance Objective

(PO)

Performance Threshold Surveillance Method

2.3, 2.3.1 2.3.2 2.4 2.11.6 2.11.8 2.11.11

PO-4.

Initial Assessments and Assessment Updates:

Provide initial and updated assessment data in accordance with the SMS Playbook and USAF Built Infrastructure Inventory and Assessment Manuals for all required Uniformat II Classes.

Acceptable (A):

No more than five (5) correctable errors allowed per TO.

Periodic inspection monthly and/or by TO, PO-5.

Provide detailed comments and photos within BUILDER for all inventory rated AMBER and/or RED.

Acceptable (A):

No more than five (5) correctable errors allowed per TO.

monthly and/or by TO, and Customer

2.2.1

PO-6.

Facility Records: Maintain SMS BUILDER facility inventory in total synchronization with ASPSR, NexGen IT or ACES.

Acceptable (A):

No more than five (5) correctable errors allowed per TO.

Periodic inspection monthly and/or by TO, and Customer

PO-7.

Provide assessment updates for all component-sections within BUILDER for all inventory.

Acceptable (A):

No more than five (5) correctable errors allowed per TO.

Periodic inspection monthly and/or by TO, and Customer feedback.

4.3.1 PO-8:

Quality of Product:

a. Service meets specifications and contract.

b. Reports/data accurate.

c. Facility records accurate.

d. Following QCP.

e. Following Safety Plan.

a. No more than five (5) correctable errors in inventory allowed per TO.

b. No more than ten (10) correctable errors per report allowed.

c. No more than five (5) correctable errors allowed per TO.

d. No more than ten (10) noted errors in QC execution allowed per TO.

e. No more than five (5) customer complaints per TO.

Periodic inspection monthly and/or by TO

4.3.2 4.3.3

PO-9:

Business Relations

a. Adherence to schedule.

b. Identification of problems during inventory/assessment.

c. Resolution of controversial issues.

d. Reasonable and cooperative behavior.

e. Provision of RTOP validation.

a. No more than three (3) TOs per year that don’t adhere to schedule.

b. No more than five (5) missed problems per

TO.

c. No more than four (4) unresolved controversial issues per year.

d. No more than five (5) customer complaints per year.

e. No more than three (3) RTOPs not validated within five (5) days per year.

Periodic inspection monthly and/or by TO, Feedback.

Para.(s)

Performance Objective

(PO)

Performance Threshold Surveillance Method

4.3.4 PO-10:

Management of Key Personnel

a. Contractor qualifications meet contract requirements.

b. Replacement of unsatisfactory personnel.

c. Replacement personnel meet contract requirements.

a. No more than five (5) substantiated customer complaints allowed per year.

b. No more than five (5) substantiated customer complaints allowed per year.

c. No more than five (5) substantiated customer complaints allowed per year.

monthly and/or by TO, Feedback.

4.2 Quality Assurance. The Government will evaluate performance of the services listed in the SS to determine if they meet the performance thresholds.

4.3 Performance Assessment Report (PAR). The Government will assess the quality of each of the following: Quality of Product or Service; Schedule; Cost Control; Business Relations and Management of Key Personnel.

4.3.1 Quality of Product or Service. Assess the Contractor’s conformance to contract requirements, specifications, and standards of good workmanship (e.g., specified technical, quality control, and safety/health standards). Performance thresholds defined in Table 2, Services Summary. For example:

a. The service provided shall meet the specifications of the contract.

b. The reports/data shall be accurate.

c. The Contractor shall not duplicate facility records.

d. The Contractor shall conform to the approved quality control plan.

e. The Contractor shall conform to the approved safety/health plan.

4.3.2 Schedule. Assess the timeliness of the Contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g., efforts that contribute to or effect the schedule variance). Instances of adverse actions are indicators of problems which may have resulted in variance to the contract schedule and should be noted. The assessment of liquidated damages;

or issuance of Cure Notices; or issuance of Show Cause Notices; or issuance of Delinquency Notices are indicators of problems which may have resulted in variance to the contract schedule and should therefore be noted in the evaluation.

a. The Contractor shall meet scheduled on-time delivery of Records of Meetings, Trip Reports, and Installation Status Reports. No more than three (3) late reports/Records of Meeting per TO.

b. The Contractor shall meet scheduled on-time delivery of draft and or final data products. No more than three (3) late data products per TO.

c. The Contractor shall meet scheduled on-time delivery of billing invoices. No more than three (3) late billing invoices per year.

4.3.3 Business Relations. Assess the integration/coordination of all activity needed to execute the contract.

For example:

a. The Contractor shall perform task order completion within performance period requirements. No more than three (3) TOs per year that don’t adhere to schedule.

b. The Contractor shall identify problems during inventory/assessment. No more than five (5) missed problems per TO.

c. The Contractor shall resolve issues in controversy. No more than four (4) missed issues problems per

TO.

d. The Contractor shall exhibit reasonable and cooperative behavior. No more than five (5) customer complaints per year.

e. The Contractor provide a final RTOP validation within five (5) calendar days if no questions have been submitted? No more than three (3) RTOPs not validated within five (5) days per year.

4.3.4 Management of Key Personnel. Assess the Contractor’s performance in selecting, retaining, supporting, and replacing, when necessary, key personnel. For example:

a. The Contractor shall match the qualifications of the key positions, as described in the contract, with the person(s) who fill the key position during accomplishment of TO. No more than five (5) substantiated customer complaints allowed per year.

b. The Contractor shall take action and correct the performance if a key person does not perform well. No more than five (5) substantiated customer complaints allowed per year.

c. If a replacement of a key person is necessary, the replacement shall meet or exceed the qualifications of the position as described in the contract schedule. No more than five (5) substantiated customer complaints allowed per year.

5.0 GENERAL INFORMATION.

5.1 Changes/Deviations. The assigned 772 ESS/PKD CO is the only individual authorized to issue changes to this IDIQ main contract. TOs awarded under this contract are to be managed by the issuing contracting office with an approved Delegation of Procurement Authority (DPA). (See PWS, Appendix Q).

5.2 Duty Hours. For information purposes, normal Government duty hours are 0800-1700 unless otherwise stated in TO PWS.

5.3 Place of Performance. The place of performance may include selected AFB and SFB facilities throughout the CONUS, Alaska and Hawaii, OCONUS, and the AOR. The specific place(s) of performance will be identified in each TO PWS.

5.4 Period of Performance (PoP). Each task order shall be 120-days, including: pre-site work, site work and post site work. Time on site shall not exceed 60-days. The following ranges of quantities, of B/S/LS to be inventoried and/or assessed, shall be used to determine manpower to accomplish allotted square footage in corresponding performance periods.:

a. Quantity Less than or equal to 1M-SF; performance period 0 to 15 days

b. Quantity 1M-SF to less than or equal to 2M-SF; performance period 15 to 30 days

c. Quantity 2M-SF to less than or equal to 3M-SF; performance period 30 to 45 days

d. Quantity Greater than 3M-SF; performance period 45 to 60 days

5.5 Legal Holidays. The following Federal holidays are observed under this contract:

Holidays Dates New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day 19 June Independence Day 4 July

Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

NOTE: Any of the above holidays falling on a Saturday shall be observed on the preceding Friday. Holidays falling on a Sunday shall be observed on the following Monday.

5.6 Foreign Nation Support (Permission to Conduct Business). The Contractor shall acquire and maintain the relevant copies of any permissions, licenses, approvals to enter a foreign nation and conduct business in the relevant country, state, province, city, site, location as identified in individuals task orders.

These documents shall be translated into English if the documents are not in both host nation language and English. The countries requiring permission to conduct business and sponsorship of personnel may include Afghanistan, Kuwait, Qatar, Turkey, Republic of Korea, and others as identified in task order award.

6.0 Data Deliverables

6.1 Data Deliverables. Deliverables required by the Government in accordance with this PWS and subsequent individual task orders shall be provided in a commercial Contractor developed, Government COR approved format. All required deliverables shall be provided to the Government IAW each DD Form 1423, Contract Data Requirements List (CDRL) included in the individual task order.

6.2 Transmission of Deliverables. Deliverables are to be transmitted electronically with a cover letter, on the Prime Contractor’s letter head, describing the contents. The Contractor shall provide hard copy deliverables as required per COR request. All reports shall be accomplished utilizing the MS Office Software suite or as otherwise directed by the Government. Products and documentation delivered under subsequent individual task orders become the property of the Government and shall include Unlimited Data Rights. Table-3 below shows the deliverables covered in this contract.

Table 3: Required Deliverables

DELIVERABLE

1. Management Plans Due Date CDRL

Table 3: Required Deliverables

The Contractor shall deliver the Management Plans identified in CDRL A001 to the COR and CO in accordance with PWS. The Management Plans consists of three plans:

a). Safety Plan, PWS paragraph 6.3.2; and b). Quality Control Plan (QCP), PWS paragraph 6.3.3.

c). Work Action Plan (WAP) PWS paragraphs: 2.11.5, 6.3.1 a). Safety Plan is due fourteen (14) calendar days after award of FCA contract.

b). QCP is due fourteen (14) calendar days after award of FCA contract. The Contractor shall provide an updated version of the QCP to the Government within seven

(7) calendar days following any changes to the plan.

c). Work Action Plan is due within twenty-one (21) calendar days following award of individual Task Order and prior to FCA site visit.

A001

2. Trip Reports Due Date A002 The Contractor shall deliver Draft and Final Trip Reports identified in CDRL A002 to the CO, COR and Installation POC in accordance with PWS paragraph 6.3.5.

Draft Trip report is due fourteen (14) calendar days following completion of FCA site visit.

Final Trip report is due three (3) calendar days following corrective comments or confirmation of accuracy from Government.

Table 3 (Cont.): Deliverables Covered in this Contract

3. Status Reports Due Date CDRL

The Contractor shall deliver Draft and Final Installation Status Reports to the CO, COR and Installation POC in accordance with PWS paragraphs 2.4, 6.3.5, 6.3.6, 6.3.7, 6.3.8, and 6.3.9.

Draft Installation Status Report is due twenty-one (21) calendar days following completion of FCA site visit at installation.

Final Installation Status Report is due fourteen (14) calendar days following corrective comments or three (3) calendar days following confirmation of accuracy from Government.

A003

4. Program Progress Reports Due Date CDRL The Contractor shall deliver the Program Progress Report to the COR and CO in accordance with PWS paragraphs 2.9 and 6.3.10.

Each report is due NLT the 25th day of reporting month.

A004

NOTE: Emailed Deliverable Correspondence – Subject line shall include performance location on ALL emails.

6.2.1 Calendar Days, Weekends, Federal Holidays. The days listed in Paragraph 6.1 are calendar days, including Saturdays, Sundays, and Federal holidays. The Contractor shall submit the deliverable by the start of the next business day if the date falls on a Saturday, Sunday, or Federal holiday.

6.2.2 Government Review of Deliverables. The Contractor should assume 21-days for receipt of Government comments for review of deliverables; if necessary a meeting will be scheduled to discuss corrective actions.

6.3 Deliverable Details. The following describes deliverables associated with this contract.

6.3.1 Work Action Plan (WAP). The Contractor shall prepare a WAP that identifies the: scope, base/facility access requirements, safety considerations, quality control procedures, inspections tools, critical assumptions and constraints. Plan should include, at a minimum: a list of buildings, structures and linear structures to be inventoried/assessed, proposed inventory/assessment schedule, assessment team organization chart, list and qualifications of field team members (experience/training), installation team, and inventory/assessment procedures. The Contractor shall deliver the WAP to the CO and COR within twenty-one (21) calendar days following award of individual Task Order. (CDRL A001)

6.3.2 Safety Plan. Safety Plan shall address the use of Personnel Protective Equipment (PPE), inspection procedures, confined space entry, proper climbing techniques during roof access and any irregular access over ten (10) feet above ground level, etc. Applicable Occupational Safety and Health Administration (OSHA) Manual and U.S. Army Corps of Engineers, Safety and Health Requirements Manual EM 385-1- 1 shall be referenced; see links at paragraphs 14.2 and 14.3.