Att N - Resource Usage Template.xlsx
XLSX spreadsheet 53 KB Posted
- Attached to
- DMHA CCBHC Center of ExcellenceBid Documents
- Solicitation number
- 26-85938
- Issued by
- Marion County, Indiana
About this file
This is a Resource Usage Template attachment for a State of Indiana Request for Proposal (RFP) that serves as a standardized worksheet for respondents to document project staffing and resource allocation. The template requires bidders to complete two primary sections: a Team Resourcing Worksheet and a Role Description Worksheet. In the Team Resourcing section, respondents must identify all roles required for project-related activities and stabilization support, specify years of relevant experience for each role, and estimate the number of resources needed. Respondents must then allocate estimated hours by role across defined project stages, including Project Management, Requirements & Process Mapping, Design, Application Configuration, Application Development, Testing, Training, Data Conversion, Interfaces, Organizational Change Management & Communications, Go-Live Preparation & Execution, and Production Stabilization. The template accommodates additional project work categories through an "Other Project Services" column with accompanying comments. The worksheet automatically calculates total hours, percentage of total project hours, and total resource counts for both supplier/subcontractor and State of Indiana resources.
The template requires separate resource planning for Supplier/Subcontractor personnel and State of Indiana personnel, with the years of relevant experience for state roles serving as guidance rather than requirements. Respondents must include a Resource Management Plan narrative describing how supplier/subcontractor and state resources will be managed throughout the project lifecycle, providing context based on estimated hours. The Role Description Worksheet requires respondents to provide consolidated lists of all proposed roles with detailed descriptions of responsibilities and specific training and knowledge requirements for each role. The template is structured to ensure transparent visibility into labor allocation, resource ratios, and project phase distribution, enabling the State of Indiana to evaluate resource adequacy and management approach as part of the proposal evaluation process.
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Instructions
| RFP ##-####: [RFP NAME] |
| Attachment [X]: Resource Usage |
| Team Resourcing Worksheet |
| I. Complete only the yellow shaded cells for the following categories for both "Supplier / Subcontractor" & "State of Indiana" sections within the table. |
NOTE: Maintenance and Operational hours are NOT in scope of this request.
• "Project Resourcing" Category:
o List each role expected for project related activities and stabilization support under the “Role” column o List the number of years of relevant expeience required for each role under the “Years of Relevant Experience” column
- NOTE: For the "State of Indiana" section, enter the number of years of relevant experience that you recommend for each State of Indiana role identified. The years of relevant experience entered will not be considered a requirement for the State of Indiana, but will provide a level of guidance to set expectations for the experience and expertise needed to successfully deliver the solution.
o List the estimated number of individuals required for each role under the “# of Resources” column
• "Project Hours" Category:
o List the estimated number of hours required by role for each stage of project work (columns D-P) o If there are other stages of project work not listed within the table:
- List the number of estimated hours required by role under the “Other Project Services” (Column Q)
- BRIEFLY describe the other project work under the “Comments” column to the right of the table
II. Based upon the entries described above, the following fields will AUTOMATICALLY CALCULATE within the table:
• “Total Hours” (for both "Supplier / Subcontractor" & "State of Indiana" sections)
• “% of Total Project Hours” (for both "Supplier / Subcontractor" & "State of Indiana" sections)
• “Total # of Resources” (for both "Supplier / Subcontractor" & "State of Indiana" sections)
• "TOTAL Supplier / Subcontractor Hours"
• "TOTAL State of Indiana Hours"
• "TOTAL PROJECT HOURS"
III. Complete only the yellow shaded cells for the Resource Management Plan comments section:
• Resource Management Plan:
o Describe the Resource Management Plan and how Supplier / Subcontractor and State of Indiana resources will be managed throughout the project o Provide context based on the estimated number of hours indicated in the table
| Role Description Worksheet |
| I. Complete only the yellow shaded cells for the following columns: |
• "Role" Column:
o Provide a consolidated list of each role type under the “Role” column, proposed in the "Team Resourcing" worksheet
• "Role Description" Column:
o Provide a description of the responsibilities for each proposed "Role"
Team Resourcing
Team Resourcing RESPONDENT: [ENTER RESPONDENT NAME HERE]
| Supplier / Subcontractor | |||||||||||
| PROJECT RESOURCING | PROJECT HOURS | ||||||||||
| Role | Years of Relevant Experience | # of Resources | Project Management | Requirements | |||||||
| & Process Mapping | Design | Application Configuration | Application Development | Testing | Training | Data Conversion | Interfaces | OCM & Comms | Go-Live Preparation & Execution | Production Stabilization | Other Project Services |
| (use "Comments") | Total Hours | % of Total Project Hours | Total # of Resources | Comments |
(Describe "Other Project Services" if applicable)
| 0.00 | 0.00 | 0.00% | 0.00 | [Comments for other work.] | ||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| TOTAL Supplier / Subcontractor Hours | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| State of Indiana | |||||||||||
| PROJECT RESOURCING | PROJECT HOURS | ||||||||||
| Role | Years of Relevant Experience | # of Resources | Project Management | Requirements | |||||||
| & Process Mapping | Design | Application Configuration | Application Development | Testing | Training | Data Conversion | Interfaces | OCM & Comms | Go-Live Preparation & Execution | Production Stabilization | Other Project Services |
| (use "Comments") | Total Hours | % of Total Project Hours | Total # of Resources | Comments |
(Describe "Other Project Services" if applicable)
| 0.00 | 0.00 | 0.00% | 0.00 | [Comments for other work.] | ||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| 0.00 | 0.00 | |||||||||||||||||
| TOTAL State of Indiana | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| TOTAL PROJECT HOURS | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Below, please describe the Resource Management Plan and how Supplier / Subcontractor and State of Indiana resources will be managed throughout the project. Provide context based on the estimated number of hours indicated in the table above. | ||||||||||||||
| [Comments for Resource Management Plan.] |
Role Description
| Role Description | ||
| Role | Role Description | Specific Training and Knowledge for Role |
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