Att L-04 Client Authorization_Letter FINAL.pdf
PDF 108 KB Posted
- Solicitation number
- HQ085426RE0004
- Issued by
-
DOD Missile Defense Agency
About this file
This is a template document for client authorization letters required in federal contract proposals, specifically Attachment L-04 from an MDA (Missile Defense Agency) solicitation.
The attachment establishes that offerors responding to the RFP must obtain written consent from commercial customers before the Government can contact them regarding past performance. Client authorization letters are mandatory for each identified commercial customer effort and must be submitted as part of the Past Performance Volume. The document provides a sample letter template that offerors should send to their commercial references, authorizing those clients to disclose performance information to the Government. The sample letter identifies key elements to be completed: the client's name, the specific RFP number and acquisition/program title, the designated point of contact from the client organization, and the offeror's company information and contact person. The letter explains that the Government is emphasizing past performance as a source selection factor and requests client cooperation in the evaluation process. This requirement reflects federal procurement regulations preventing disclosure of private sector contractor performance data without explicit authorization from the commercial customers involved.
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Text version
ATTACHMENT L-04
CLIENT AUTHORIZATION LETTER
Past performance information concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the Government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the offeror's performance.
The Government will need that consent before contacting commercial customers to assess the offeror’s past performance. In an effort to assist the Government's Past Performance Evaluation Team in assessing your past performance relevancy and performance confidence, we request that the following client authorization letter be completed by any commercial customer identified in your proposal. The completed client authorization letters should be submitted as part of your Past Performance Volume.
Offerors should send with their list of references a letter similar to the following authorizing the reference to provide past performance information to the Government.
SAMPLE
Dear [Client’s Name]:
We are responding to a MDA Request for Proposal [RFP Number] for the [Acquisition/ Program Title] acquisition.
In their procurements, the Government is placing increased emphasis on past performance as a source selection factor. They are requiring those clients of entities responding to their solicitation to be identified, and their participation in the evaluation process is requested. In the event that you are contacted for information on work performed, you are hereby authorized to respond to those inquiries.
We have identified [Mr./Ms.] [Name] of your organization as the point of contact based on [his/her] knowledge of our work. Your cooperation is appreciated. Any questions may be directed to Offeror Point of Contact.
Sincerely, (Signature and title of individual) [Company Name] [Address]
| ATTACHMENT L-04 |
| CLIENT AUTHORIZATION LETTER |
File details come from the government source that posted it. Updated .